UC-wide RFP for Contract Lifecycle Management Solution (CLM)

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	Oct 20, 2025
Due Date:	Nov 26, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Issued By: The Regents of the University of California

RFP ID:

UC-wide RFP for Contract Lifecycle Management Solution (CLM) – 003826

RFP Date:

October 20, 2025

RFP Contact: Michael Wegmann – michael.wegmann@ucop.edu

University of California Procurement Services

Office of the President | 1111 Franklin Street | Oakland CA 94607-5200

The information contained in this Request for Proposal (RFP) is confidential and proprietary to the University of California and is to be

used by the recipient solely for the purpose of responding to this RFP.

TABLE OF CONTENTS

SECTION I: ORGANIZATIONAL CONTEXT........................................................ 4

1.1 University of California................................................................................... 4

SECTION II: PURPOSE & OBJECTIVES OF THE RFP................................... 5

2.1 RFP Objectives .......................................................................................................................... 5

2.2 Issuing Office and Communications Regarding the RFP .................................................... 6

SECTION III: SCOPE OF SERVICES..................................................................... 7

3.1 General Scope ........................................................................................................................... 7

3.2 Agreement Term ........................................................................................................................ 8

SECTION IV: RFP REQUIREMENTS & PROPOSAL SUBMITTAL

INSTRUCTIONS ................................................................................................. 8

4.1 Timeline ....................................................................................................................................... 8

4.2 Pre-proposal conference .......................................................................................................... 8

4.3 Intent to Respond to RFP ......................................................................................................... 9

4.4 Addenda to the RFP.................................................................................................................. 9

4.5. Method of Submission............................................................................................................... 9

4.6 Proposal Submission Process ................................................................................................. 9

4.7 Superfluous Materials ............................................................................................................. 10

4.8 Collusion.................................................................................................................................... 10

4.9 Late Proposals ......................................................................................................................... 10

4.10 Supplier Questions .................................................................................................................. 10

4.11 Proposal Preparation Costs ................................................................................................... 10

4.12 Proposal Validity Period.......................................................................................................... 10

4.13 Errors and Omissions.............................................................................................................. 11

4.14 General Conditions.................................................................................................................. 11

SECTION V: PROPOSAL EVALUATION AND AGREEMENT AWARD .. 12

5.1 Most Responsive and Responsible Supplier ....................................................................... 12

5.2 Best Value................................................................................................................................. 12

5.3 Investigations............................................................................................................................ 12

5.4 Right to Reject.......................................................................................................................... 12

5.5 Waiver........................................................................................................................................ 12

5.6 Right to Award.......................................................................................................................... 12

5.7 Agreement Award .................................................................................................................... 12

5.8 Right to Interview ..................................................................................................................... 13

Page 2 of 15

5.9 Right to Negotiate and Withdraw........................................................................................... 13

5.10 Multi-Phased Initiative ............................................................................................................. 13

5.11 Pricing and Incentives ............................................................................................................. 14

5.12 No Mandatory Use................................................................................................................... 14

5.13 Exclusions ................................................................................................................................. 14

5.14 Offshoring of Services............................................................................................................. 14

5.15 Disclosure of Records/Confidentiality of Information ......................................................... 14

5.16 Specifications and Exceptions ............................................................................................... 15

Page 3 of 15

REQUEST FOR PROPOSAL (RFP) EVENT AND PROCESS SUMMARY

SECTION I: ORGANIZATIONAL CONTEXT

1.1 University of California

The University of California (UC), one of the largest and most acclaimed institutions of higher

learning in the world, is dedicated to academic excellence in teaching, research, health care and

public service. Since the opening of its first campus in 1868, the University of California system

has been committed to responsible stewardship of its resources, education and innovation for the

public good. The UC has approximately 285,000 undergraduate and graduate students, a

workforce of 216,000, and encompasses ten campuses, six academic health centers, law school,

a statewide Division of Agriculture and Natural Resources and is also involved in the operation

and management of three national laboratories for the U.S. Department of Energy (DOE), as

further detailed herein:

• Ten Campuses:

UC Berkeley, UC Davis, UC Irvine, UC Los Angeles, UC

Merced, UC Riverside, UC San Diego, UC San Francisco,

UC Santa Barbara, UC Santa Cruz.

• Six Academic Health

Centers:

UC Davis, UC Irvine, UC Los Angeles, UC Riverside, UC

San Diego, UC San Francisco.

• The UC Office of the President: a central systemwide headquarters with offices primarily

located in Oakland and Sacramento, California, and teaching/administrative offices in

Washington, D.C.

• The Division of Agriculture and Natural Resources: a statewide research and public

service organization that serves a large and diverse agricultural community. The division

collaborates on research with all campuses and conducts studies at nine research and

extension centers and on private land in cooperation with California producers. In addition,

research and educational programs are conducted in each of the state’s 58 counties.

• UC Law San Francisco

• Lawrence Berkeley National Lab: owned by the Federal Government but managed by

the University of California.

• Additional centers and offices as further detailed at:

http://www.universityofcalifornia.edu/uc-system/parts-of-uc

Any awarded Agreement(s) will be available to all current and future locations of the University of

California and its Affiliates.

UC Procurement Services

UC Procurement Services is the centralized procurement/supply chain hub for the University of

California. UC Procurement Services develops and implements UC systemwide supply chain

strategies and policies that leverage UC's purchasing power to optimize UC systemwide spend.

UC Procurement Services coordinates with the entire UC system to establish UC systemwide

agreements for goods and services that are commonly purchased at UC locations. UC

systemwide agreements are created through a competitive RFP and award process that considers

Page 4 of 15

the business requirements and policies of the University, along with the quality and price of goods

and services.

UC Sustainable Practices Policy

The University of California, as part of its commitment to sustainability and in alignment with

its mission of teaching, research and public service will maximize its procurement of

sustainable products and services, within the constraints of research needs and budgetary

requirements and in compliance with all applicable rules, regulations, and laws. The UC

values the health and wellbeing of its students, staff, faculty, visitors, and suppliers, and

seeks to provide healthy and accessible conditions for the communities it serves, as well as

those throughout its supply chain. As such, goods, services, and supply chain impacts to

health and wellbeing will be considered as fundamental factors when making procurement

decisions. Where functional alternatives to harmful products and/or services exist, they will be

strongly preferred. The UC also values the economic vitality of the communities in which it

operates. UC seeks a supply chain that reflects those communities. The UC is committed to

ensuring best value within our supply chain, including Suppliers that align with our

Sustainable Procurement principles. The University aspires to spend 25% of its addressable

spend with a focus on Economic and Community Impact (ECI) which includes certified Small

Businesses (SB,SBE), Disabled Veteran Owned Business Enterprise (DVBE) and other

businesses that help drive the local economy. UC does not give preference based on race,

religion, color, citizenship, national or ethnic origin, ancestry, sex, gender, and gender

expression. UC actively works to ensure all suppliers have equitable access to compete for

UC business.

i. Environmental Marketing Claims:

The UC requires all sustainability related purchasing claims to be supported with UC

recognized certifications and/or detailed information on proven benefits, durability,

recycled content, and recyclability properties, in accordance with the Federal Trade

Commission’s (FTC) Green Guides for the use of environmental marketing claims.

SECTION II: PURPOSE & OBJECTIVES OF THE RFP

2.1 RFP Objectives

The UC invites qualified and responsible Suppliers to prepare and submit proposals to this

Request for Proposal (RFP) for for a UC Systemwide Contract Lifecycle Management Solution

(CLM) and any product related services, (together, the “Goods and Services) all in accordance

with Federal and State of California laws and the requirements of UC as further detailed in this

RFP.

The overall objective of this RFP is to select a Contract Life Cycle Management Solution Supplier,

to assist UC, in obtaining the best, most cost-effective Goods and Services of the highest quality

and standards. Qualified Suppliers are invited to submit proposals, based on the information

provided in this RFP with the intent to establish a business alliance with UC that will maximize the

resources of both organizations to meet the needs of UC most effectively.

UC anticipates early adoption with functional areas of Procurement, Business Contracts, Legal,

Policy and compliance, IT, and Risk. This will be a fully funded and managed initiative by UCOP

including roll out, implementation, training, and ongoing maintenance.

Annual User License and Permissions Estimates as outlined in the Price Sheet:

Page 5 of 15

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UC-wide RFP for Contract Lifecycle Management Solution (CLM)

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also