UC San Diego Emergency Responder Radio Coverage Systems RFP No. 2612JC
| Agency: | University of California |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Sep 4, 2026 |
| Due Date: | Oct 16, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
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Request for Proposal RFP 2612JC
Emergency Responder Radio Coverage
Systems (ERRCS) Services for UC San Diego
1. PURPOSE OF RFP
The purpose of this Request for Proposal ("RFP") is to invite qualified bidders to prepare and submit proposals to
provide comprehensive annual preventive maintenance, testing, optimization, documentation, and compliance
certification services for Emergency Responder Radio Coverage Systems (ERRCS) to the University of California, San
Diego ("UC San Diego" or "University"), in accordance with the requirements set forth in this RFP.
The overall objective of this RFP is to select a primary supplier to assist UC San Diego in establishing a cost effective
and efficient program for maintaining reliable public-safety radio communications for emergency responders while
supporting compliance with applicable codes, standards, manufacturer requirements, UC San Diego requirements,
and requirements of the UC San Diego Campus Fire Marshal Office.
ERRCS are critical life-safety communication systems that ensure reliable radio coverage inside buildings where
performance may be reduced due to construction materials, subterranean conditions, high-rise environments, or
other site-specific factors.
The selected Contractor shall provide a repeatable, code-compliant annual ERRCS testing and certification program
that includes clear reporting, prompt diagnostics, and transparent repair recommendations. All work must be
suitable for review and acceptance by the UC San Diego Campus Fire Marshal Office.
UC San Diego seeks a partner capable of delivering a cost-effective, reliable program that supports public safety
communications and meets all regulatory requirements. The selected Contractor will furnish all labor, equipment,
materials, and technical expertise necessary to perform these services.
In addition to technical capability, UC San Diego values a strategic partner who aligns with our organizational goals
of innovation, equity, and fiscal responsibility. Bidders are encouraged to demonstrate how their unique strengths
and proactive approach will create long-term value and support the safety and resilience of the campus
community.
1.1 CONTRACT PARTICIPATION
This contract shall also be made available to other UC San Diego departments, as requested. In addition, an
Agreement of Understanding exists between The Regents of the University of California and The Trustees of the
California State University (CSU), and City Community Colleges (CCC), establishing the California Higher Education
Consortium (CHEC). Through a collaborative relationship, the Consortium seeks to combine procurement and
contracting activities and efforts to obtain best value goods and services while reducing total acquisition costs.
Accordingly, the Agreement resulting from this solicitation shall recognize the possible participation of any of the
23 campuses residing within the Supplier's area of service. This understanding assumes the following:
Bidder agrees to make available the services to any UC, CSU, or CCC location upon the terms, conditions and
pricing set forth in an agreement awarded in response to Bidder's proposal.
Request for Proposal RFP 2612JC
Emergency Responder Radio Coverage
Systems (ERRCS) Services for UC San Diego
2. BACKGROUND
University of California, San Diego
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top public universities.
Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the
classroom-life is their laboratory. UC San Diego is dedicated to the advancement of knowledge through
excellence in education and research at the undergraduate, graduate, professional school and postdoctoral levels.
The campus is committed to community engagement, public service and industry partnerships in order to advance
the health and well-being of our region, state, nation and the world. Our academic community of world-renowned
faculty, bright students and dedicated staff is characterized by a culture of interdisciplinary collaboration and
innovation which spans the globe. To foster the best possible working and learning environment, our
university strives to maintain a climate of fairness, cooperation, and professionalism, which is embodied in
our campus Principles of Community. UC San Diego embraces diversity, equity, and inclusion as
essential ingredients of academic excellence in higher education. UC San Diego's rich academic portfolio
includes eleven academic, professional and graduate schools and eight undergraduate residential
colleges. The university's award-winning scholars are experts at the forefront of their fields with an
impressive track record for achieving scientific, medical and technological breakthroughs.
2.1 DEPARTMENT INFORMATION
Residential, Retail, and Supply Chain Services (RRSS), HDH Facilities and Building Services is a self-supporting
powerhouse of over 1,000 staff across nine divisions. They provide essential housing for 22,000+ students, faculty,
staff, and families, while managing campus-wide retail dining, catering, meal plan administration, and facility
maintenance. Their mission is to support the University of California's goals through a lens of professionalism and
social responsibility.
Facilities Management (FM) ensures the UC San Diego campus remains functional and beautiful by maintaining
buildings and grounds and overseeing minor renovations. Their specialized service portfolio includes indoor and
outdoor maintenance, renovation and renewal, non-hazardous waste management, access control, sign services,
and storehouse operations. FM has oversight of academic and administrative spaces on campus.
Within UC San Diego's Integrated Procure-to-Pay Solutions organization, the Procurement & Contracts
Team manages competitive solicitations, negotiates and implements contracts, and ensures compliance with UC
policy and applicable federal and state regulations governing the procurement of services and related goods. UC
San Diego strongly encourages competition in all procurements and prioritizes the use of Small Businesses First.
3. CONTRACTOR MINIMUM MANDATORY REQUIREMENTS
The University will only consider proposals submitted by Bidders who demonstrate full compliance with the
minimum mandatory qualifications set forth herein. Failure to demonstrate compliance with any requirement may
result in the proposal being deemed nonresponsive and rejected without further consideration.
* Bidder shall demonstrate a minimum of five (5) years of continuous, verifiable experience performing the
products and services specified in this solicitation, including inspection, testing, maintenance, and
Request for Proposal RFP 2612JC
Emergency Responder Radio Coverage
Systems (ERRCS) Services for UC San Diego
recertification of Emergency Responder Radio Coverage Systems (ERRCS), Distributed Antenna Systems
(DAS), and Bi-Directional Amplifier (BDA) systems.