UC Davis Student Housing and Dining Services Point of Sale RFP

Agency:	University of California
State:	California
Type of Government:	State & Local
NAICS Category:	722310 - Food Service Contractors
Posted Date:	Feb 10, 2026
Due Date:	Feb 17, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UC Davis

Student Housing and Dining Services

ASUCD Coffee House

Point of Sale System Request for Proposal

Overview

The Regents of The University of California (UNIVERSITY), on behalf of its Davis campus, is seeking a solution for a fully

functional Point of Sale (POS) System and related equipment. University invites Suppliers to propose a solution that can

support a College/University Auxiliary the size and complexity of Student Housing and Dining Services and The

Associated Students of UC Davis (ASUCD) Coffee House, to manage all point-of-sale locations for residential dining, retail

restaurants, markets, and off-site concessions.

RFP Released

Bid Submissions Due

Demos

Date & Time

Monday, 02/02/2026

Monday, 02/16/2026 by 3:00 pm Pacific Time

TBD by invite only

Agreement Term

Any Agreement(s) resulting from this request will be established for a period of three (3) years with the option to renew

for seven (7) additional one (1) year extensions. Continuation of the Agreement beyond the third year will be mutually

agreed upon by both parties. In the event that a mutual agreement cannot be reached, either party may give the other

party a thirty (30) day notice of intent to terminate the Agreement. During the thirty (30) day notice period, there can

be no changes in prices and service levels in effect at the time, and Supplier shall honor any and all orders received prior

to the completion of the thirty (30) day notice period.

Pricing Quotation

Supplier will enter pricing onto the pricing workbook attachment in the online bid page. Once an agreement is fully

signed, price increases may not be implemented without the mutual written agreement of the University on behalf of

SHDS.

Evaluations

Proposals meeting mandatory requirements will be considered Responsive Proposals and will be reviewed by an

evaluation committee and scored against the stated Evaluation Categories. The committee may, at its sole discretion,

review references, request oral presentations, and conduct an on-site visit, and use the results in scoring the proposals.

Responsive Proposals will be evaluated using a Best Value method comprised of a Price Score plus a Quality Score.

Best Value Score (100%) = Price Score (25%) + Quality Score (75%)

The Quality Score will be evaluated by a committee and will be based on the questionnaire attachment that each bidder

submits. The Price Score will be calculated by the Buyer who is conducting this RFP and will be calculated based on the

POS hardware needs of the department and the costs submitted by the supplier.

Bids submitted under this RFP will be valid for one hundred and twenty (120) days from the date that the bid closes. The

University reserves the right to reject all Proposals and to make no award. Unless stated otherwise in this RFP, the

University reserves the right to make multiple awards or to award items separately or in the aggregate as the interests

of University may appear.

Evaluation Categories (Quality Score)

• Point of Sale System

• POS Online Mobile Ordering

• Compliance and Security

• Customer Service and Support

• Catering

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UC Davis Student Housing and Dining Services Point of Sale RFP

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