UC Davis Silo Concessionaire RFP

Agency:	University of California
State:	California
Type of Government:	State & Local
Posted Date:	Dec 9, 2025
Due Date:	Dec 23, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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UC Davis Student Housing and Dining Services

Silo Concessionaire

Request for Proposal

Summary

Overview

The Regents of the University of California, on behalf of its Davis campus’ Student Housing and Dining Services (SHDS)

would like to establish a multi-year Agreement with a qualified Concessionaire, for their campus Silo location. The

agreement would be exclusively between the Concessionaire and SHDS only. Any involvement between Concessionaire

and other campus units will be under a separate agreement and not connected to any resulting agreement from this

RFP.

SHDS invites your company to submit a proposal to provide this service.

RFP Schedule

Mandatory Online Technical Bid Review

Concessionaires are required to participate in the Online Technical Bid Conference. Online meeting information will be

sent to Concessionaires who both accept the Mandatory Guidelines in the online bid and intend to submit a proposal in

response to this RFP. Ensure that your company has a listed contact name, phone number, and email address within

CalUsource in order to receive the webinar information.

Mandatory Site Walkthrough

Concessionaires are required to attend a mandatory site walkthrough. Date and time will be provided at the Mandatory

Online Technical Bid Review.

Invite-Only Tasting

Concessionaires who are determined to meet the requirements of this RFP will be invited to provide a tasting of their

proposed menu offerings. This will be an invite-only and drop-off only appointment.

Questions

Questions can be submitted through the CalUsource System at any time during the RFP. SHDS does not guarantee

answers to questions that are submitted prior to or on the day that the bids are due.

RFP Event

RFP Released

Mandatory Online Technical Bid Review

Date & Time

Tuesday, December 9, 2025

Scheduled individually

Mandatory Site Walkthrough

Scheduled during the Mandatory Online Review

Tasting- Invite Only

Bid Submissions Due

Target Award Date

Target Concessionaire Occupation Date

Desired Service Start

TBD

Tuesday, December 23, 2025, at 5:00 PM PT

Tentatively, Week of January 5, 2026

Between signed agreement date and January 31,

2026

Tentatively during Winter Quarter, between signed

agreement date and March 20, 2025.

Agreement Term

Any Agreement(s) resulting from this request will be established for a period of one (1) year with the option to renew for

consecutive one (1) year extensions, not to exceed 10 total agreement years. SHDS may elect to run an RFP after the

initial 1-year period and at anytime during the extension periods. Continuation of the Agreement during this RFP period

will be as mutually agreed upon. In the event that a mutual agreement cannot be reached, either party may give the

other party a thirty (30) day notice of intent to terminate the Agreement. During the thirty (30) day notice period, there

can be no changes in commission share and service levels in effect at the time, and Concessionaire shall honor any and

all service requests received prior to the completion of the thirty (30) day notice period.

SHDS reserves the right to reject all Proposals and to make no award. SHDS reserves the right to make multiple awards

or to award items separately or in the aggregate as the interests of SHDS may appear.

Evaluations

Proposals meeting mandatory requirements will be considered Responsive Proposals and will be reviewed by an

evaluation committee and scored against the stated Evaluation Categories. The committee may, at its sole discretion,

review references, request oral presentations, and/or conduct an on-site visit, and use the results in scoring the

proposals.

Responsive Proposals will be evaluated using the Best Value method.

Bids submitted under this RFP will be valid for ninety (90) days from the date that the bid closes. SHDS reserves the right

to reject all proposals and to make no award. SHDS reserves the right to make multiple awards or to award items

separately or in the aggregate as the interests of SHDS may appear.

Evaluation Categories (minimum requirements)

1. Health and Safety

2. Restaurant Operations

3. POS and PCI Compliance

4. Dining Services’ Mission

5. Sustainability

This page summarizes the opportunity, including an overview and a preview of the attached documents.

UC Davis Silo Concessionaire RFP

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