UC Davis Roadway Striping and Sign Installation (004081 September 2026)

GENERAL INFORMATION

Project Description

SUMMARY:

(Complete Scope of Work available in the CalUSource Bid Documents)

The Regents of the University of California on behalf of the University of California, Davis ("UCD"), is currently seeking to invite qualified Bidder's to provide complete submissions for the UCD Campus Roadway Striping and Sign Installation Bid.

UC Davis is soliciting Request for Quotes (RFQ) for roadway striping and road sign installation for several areas on campus. Work includes removal of paint and thermoplastic; painting striping and stenciling, legends and markings; installing signs; application of thermoplastic and paint, installation of crosswalks, refreshing existing markings on roadways and bike paths; painting curbs; and traffic control.

The selected vendor will be responsible for removal of existing striping on pavement and the installation of striping, markings and signage per provided drawings. All striping work must conform to UCD quality standards defined in the RFQ. Additionally, the selected vendor shall provide traffic control during work. All work shall be performed Mondays through Fridays and not on any UCD observed Holidays (please see UCD Holiday Schedule in Bid Attachments). UCD Authorized personnel will schedule/issue individual project releases against any subsequent Purchase Order awarded as a result of this bid.

This is a public works project. The awardee and any subcontractors must be registered with the California Department of Industrial Relations as a prevailing wage contractor and must possess a current California contractor's license. DIR registration must be in place for prospective contractors and subcontractors prior to the issue date of this Bid. All labor must be priced at the appropriate California Department of Industrial Relations designated prevailing wage rate. All on-site Project work will take place within Yolo County, California.

ISSUING OFFICE

This RFX is issued by the University of California, Davis, Procurement and Contracting Services Department.

PURPOSE:

The Regents of the University of California on behalf of the University of California, Davis ("UCD"), is currently seeking to invite qualified Bidder's to submit proposals for UC Davis Roadway Striping and Sign Installation. Interested bidders shall provide all the requirements set forth in this RFX. The resulting award will be a Purchase Order.

NOTE: This bid is being conducted within the CalUSource system.

Bidders must register at the CalUSource website: in order to see the full specifications and to submit questions or bids. All questions pertaining to this bid must be submitted through the CalUSource on-line Bid.

RFX Administrator

Michelle Valine, Senior Analyst, Procurement and Contracting Services

Telephone: 530-754-1369

Email:

This RFX provides prospective BIDDERS with sufficient information to enable them to prepare and submit a Bid/quotation.

In this RFX, the term "UNIVERSITY" or "UC Davis" shall be understood to mean "UNIVERSITY of California, Davis". The term "BIDDER", "Vendor, Supplier and/or "Contractor", as used herein, shall be understood to mean the individual, company, corporation, or firm whose product is selected for purchase after successfully bidding in response to this RFX. Until a purchase is recommended and approved, the term shall be understood to mean the individual, company, corporation, or firm formally submitting a response to this RFX. The term "response," as used herein, shall be understood to mean a written offer to provide goods and/or services in accordance with the general conditions, instructions and specifications stated herein this RFX with exceptions clearly stated.

SCOPE:

This RFX contains the instructions governing the quotations to be submitted and the material to be included therein. Mandatory requirements must be met to be eligible for consideration.

BID PARTIAL SCHEDULE OF ACTIVITIES (See CalUSource Bid for Complete Timeline):

RFX Published: Date: 10/02/26 8:00 AM PST

RFX response submission deadline: 11/02/26 5:00 PM PST

Evaluations completed/purchase recommendation made: 11/31/26 (estimated)

INVITATION TO BID/RESPOND AND RESPONSIBILITIES OF BIDDERS

The UNIVERSITY is hereby sending electronic invitations, through the CalUSource site, to prospective BIDDERS who have an interest or are known to do business relevant to this RFX. All interested individuals/firms who were not contacted are invited to submit a quotation in accordance with the policies, procedures and dates as set forth in this RFX. In the event that a Supplier registers within the CalUSource system but fails to submit a bid by the close date/time, the Supplier's Response will be considered a "no bid."

PRICING:

All pricing shall be FOB Destination, Freight/delivery Prepaid and added, taxes included. Pricing must be submitted on the supplied Bid Price Sheet, including the required breakdown of pricing. Pricing shall not appear anywhere else within a Supplier's proposal submission or Response Booklet

GENERAL TERMS

COMMUNICATION REGARDING THIS RFX:

This RFX and any subsequent addenda to it, is being issued by the University of California, Procurement and Contracts Department. The University RFX Administrator is the sole point of contact regarding all procurement and contractual matters relating to the requirements described in this RFX; and is the only office authorized to change, modify, and clarify, etc., the specifications, terms and conditions of this RFX awarded as a result of this RFX. All communications, including any supplier questions concerning this RFX should be entered into the CalUSource system only, unless instructed otherwise. Your technical questions will be answered by the RFX Administrator after referral to the campus Point of Contact (POC) for this project, and Subject Matter Expert (SME). Any changes, additions, or deletions to the RFX will be in the form of amendments sent to you from the Buyer(s) within the system. UC will not be responsible for failure of any prospective Supplier to receive such amendments. All amendments will become part of the RFX. It is Supplier's responsibility to read this document and any attachments, references, and amendments, and to comply with all requirements listed herein.

NOTE: In the event of technical issues, the University reserves the right to issue or receive communications or documents by email, if it is deemed necessary during this process.

QUESTIONS RECEIVED PRIOR TO THE DEADLINE:

All questions must be submitted using the CalUSource system. Any responses conveying material information shall be provided to all recipients of the original solicitation via answers posted within the CALUSOURCE Bid. Bidders who seek or receive information regarding this solicitation from any University official or collaborator other than that through the CALUSOURCE system or the RFX Administrator may be declared non-responsive and removed from further consideration for the award. Bidders' questions and any University answers will become public records.

PROPOSAL EVALUATION AND BASIS OF AWARD:

The University will review each Submission/Proposal/Bid to determine if all the RFX requirements have been met. Proposals that meet all RFX requirements will be considered responsive. Proposals that do not meet all RFX requirements may be considered non-responsive and receive no further consideration.

Any Contract(s) resulting from this solicitation shall be awarded to the bidder who demonstrates they are responsive and responsible and provides the LOWEST COST.

MISSING INFORMATION/NEED FOR CLARIFICATION:

If the bidder fails to provide any requested information, the University may at its sole option, ask the Bidder to provide the missing information or evaluate the proposal without the missing information. In addition, the University reserves the right to request clarification on any aspect of a submission if, in the opinion of the University, the information or intent is unclear.

NEGOTIATION PRIOR TO AWARD OF CONTRACTS:

The University reserves the right to negotiate each, and every aspect of any Proposal received in response to this RFX. In addition, the University may require additional cost and pricing data or documentation prior to award of any Contract in whole or in part which may result from this RFX. The University reserves the right to negotiate any elements of cost before awarding a Contract in response to this RFX. If the University and the apparent Successful Bidder(s) are unable to reach agreement, the University may go to the bidder with the next lowest cost but is not required to do so.

BIDDER QUALIFICATION:

The intent of this solicitation is to provide UCD with proposals that meet all the requirements and specifications set forth in this RFX. The qualification of Bidders is broken out into two sections, Minimum Mandatory Requirements and Other Qualification Standards. These are explained below:

Minimum Mandatory Requirements and Other Qualification Standards: Minimum Mandatory Requirements are defined as requirements essential to the UCD for bid consideration. Disqualification from the bidding process may result from Bidder's failure to provide or be in compliance with any of the terms included in this solicitation or included as a question/verification:

All items listed in Guidelines, including UC Terms and Conditions of Purchase, UC Davis Contract Basis of Award, and Insurance Certificate Requirements.

Completed Questionnaire/s and Price Sheet

Completed Reference Sheet

Other Mandatory Requirements/Bidder Pre-Qualifying Criteria: These are defined as standards that if not met or supplied by the Bidder, the UC reserves the sole right to reject Bid without limitation. BIDDER eligibility to respond to this RFX is based on BIDDER'S ability to meet the qualification requirements listed below. The UNIVERSITY, in its sole discretion, reserves the right to determine whether any BIDDER meets the minimum eligibility standards, to determine whether a Bid is responsive, and to select a Bid which best serves its financial and program objectives. The UNIVERSITY reserves the right to reject all Bids. To have a Bid considered BIDDER'S must be well qualified in the following categories and be able to provide verification upon request by the University:

Bidders must show that they have at least Five (5) years' experience in Roadway Striping and Sign Installation

Bidders should submit any information that they feel is helpful to support their ability to provide, deliver the service and product requested within this Bid.

BIDDER INSTRUCTIONS

INSTRUCTIONS FOR SUBMITTING PROPOSALS:

Bidders must register at the CalUSource website: .

Responses must follow the process specified in SUPPLIER BIDDING GUIDE and within this RFX, with further details provided below. Bids must be 'signed/submitted' by a company representative authorized to enter into agreements on behalf of the Bidder. The submission of a 'signed/submitted' proposal will confirm understanding and acceptance of all requirements, terms and conditions of this RFX.

RESOURCES for Help - CalUsource System: Bidder is strongly encouraged to complete and submit its response at least 24 hours prior to the deadline to allow time to address any technical difficulties. If a supplier is experiencing issues with the Cal Source System, they may acquire assistance by emailing