UC DAVIS FOOTBALL-Air Charter Services - 003921-Feb2026

Purpose & Objectives

The purpose of this RFx is to invite qualified bidders to prepare and submit proposals for Air Charter services for the UC Davis Football team.

Overall objective of this RFx is to select an Air Charter service to assist UC Davis Football in establishing the most cost effective and efficient Charter service UC Davis Football’s team travel needs while maintaining high standards of quality and service. The agent will be expected to provide charter services in a clean, safe, efficient and lawful manner, and, in so doing, shall fully comply with all applicable statutes, Federal laws, municipal ordinances, and FAA regulations.

Qualified Charter Bidder’s must have the ability to meet the qualification requirements listed. The University reserves the right at its sole discretion to determine whether any Bidder meets the minimum eligibility standards, to determine whether a proposal is responsive, and to select a proposal which best serves its financial and programmatic objectives. The University reserves the right to reject all proposals. If Bidder cannot meet all qualification requirements as stated herein, Bidder’s proposal shall be rejected immediately without further consideration.

Scope of work

1.1. Dates and Times: Dates of charter and estimated times of departure are shown in the attached schedule (Attachment #1) and are subject to change resulting from game time changes, television broadcasting, weather, etc. Return times are to be scheduled as soon as possible after the completion of games. Dates of service are August 28 & 29, 2026 for Portland State or Southern Methodist University game, September 4 & 5, 2026 for the University of San Diego game, September 12 & 13, 2026 for the Portland State or Southern Methodist University game, October 16 & 17, 2026 for the Southern Utah Game, October 30 & 31, 2026 for the Weber State Game, and November 13 & 14, 2026 for the University of Idaho Game.

1.2. Plane size requirement: 160 seats. Aircraft with passenger capacity as noted in bid document and must be able to accommodate all passengers’ baggage and equipment. Only reputable airlines, with excellent and traceable histories will be considered. References, financial statements, maintenance histories, accident statistics and FAA reports must be supplied to the University upon request.

1.3. Availability of aircraft will be verified, or proposals will not be considered. Departure dates are set for one (1) day prior to competition, around 1:00 PM PST, for all games that are in the Pacific or Mountain Time Zones. For competitions that occur in the Central and Eastern Time Zones, UC Davis may prefer to travel two (2) days prior to the competition to acclimate to the time difference with a 2:00 PM PST departure time. The University will request the Carrier/Agent to provide a letter of verification from the airline, on official airline letterhead, including the name and phone number of a contact person. This letter should identify the aircraft to be chartered, passenger capacity, seat pitch verification, and departure time.

1.4. It is further understood and agreed that time of delivery is of the essence in this contract and that the successful Bidder must agree to complete the charter services in a satisfactory manner NO LATER than the date/time agreed in the contract. In case of flight equipment failure or pilot incapacitation, the Carrier/Agent will arrange for and provide substitute transportation that is satisfactory to the destinations and capable of maintaining the original planned chartered flight schedule, at no additional cost. Any additional expenses incurred by the University due to delays/cancellation by the chartered carrier will be the responsibility of the carrier/agent.

1.5. Aircraft required should have a minimum seating capacity as specified and able to accommodate all passengers’ baggage and equipment. Plane model(s) and configuration(s) must be supplied upon with proposals. Off-Ramp loading/unloading of passengers and equipment is required and should be included in proposed cost of charter service pricing. Carrier/Agent is responsible for verifying aircraft will be able to land at designated location or provide information as to alternate locations able to accommodate said aircraft.

1.6. Carrier substitutions are subject to the contingency plan terms agreed upon by the University.

1.7. Carrier/Broker/Agent shall have a Department of Transportation approved escrow account for any University pre-payments. Deposits and payments will be made as required by Federal laws governing carriers. Advance payments to carrier must be held in escrow until entire trip is completed. In the event a carrier fails to perform a prepaid charter service, the University requires a 100% refund, regardless of carrier’s financial status.

1.8. Certificate of Insurance: Upon award of any contract resulting from this request for proposal, supplier shall furnish, at no additional expense, a certificate of insurance to the University of California, Davis, Procurement & Contracting Services Department. Supplier shall, throughout the term of this contract, carry insurance sufficient to protect its exposure arising out of the performance of this agreement, including, but not limited to, airport operations, and maintenance of the chartered aircraft. Here are the insurance requirements:

1.8.1.  Comprehensive or commercial form general liability insurance limits:

$5,000,000.00 each occurrence, $5,000,000.00 products/completed operations and general aggregate, $5,000,000.00 personal injury, $5,000,000.00 aggregate

1.8.2. Auto Liability: $1,000,000.00 (if driving on UC property)

1.8.3. Proof of Workers’ Compensation as required under California State Law (if employees)

NOTE:  The GL and Auto certificate(s) MUST indicate “the Regents of the University of California” as an additional insured and the certificate holder as “The University of California, Davis”.

Certificate Holder Address:

The Regents of the University of California

University of California, Davis

Attn: Wendy Kay

Procurement & Contracting Services

1 Shields Avenue

Davis, CA  95616

1.9. Carrier Operation and Maintenance:

1.9.1. Charter Supplier must furnish an Operating or Air Worthiness Certificate to the University of California, Davis Procurement and Contracting Services Department prior to beginning of flight service. All flight operations must be conducted in accordance with relevant FAA regulations and insurance requirements. Carrier must have and demonstrated evidence of a current air carrier certificate under FAA Part 121 or 135.

1.9.2. Inspection and maintenance must be performed by appropriately rated FAA certified repair station, the manufacturer, or a manufacturer authorized service center.

1.9.3. Aircraft must be maintained under the appropriate FAA operations specifications. Maintenance personnel must be currently rated and trained to maintain aircraft type to be used.

1.9.4. Fuel Cost Adjustments - Since fuel costs are very volatile, the University will entertain provisions for adjusting charter pricing in response to fuel cost changes based on fleet averages. If Carrier/Agent wants such a clause in the contract, the Carrier/Agent shall include the formula to be used for making such fuel adjustment along with its response to this Proposal. If, the Carrier/Agent submits no adjustment formula with its response to this Proposal, it will be assumed that the bid pricing is firm and no adjustments for fuel price, changes will be made for duration of contract. Also, any formula offered and clause that might be added to address fuel cost adjustments will consider both increases and decreases in fuel prices. If a formula is offered which does not make it easy to determine the extent of any adjustment to fuel costs or which only makes provision for price increases may be considered grounds to consider a Carrier/Agent’s bid as “non- responsive”. Fuel surcharges shall be calculated on “fleet averages” only and Bidder is to provide the calculation formula below. Fuel surcharges shall be provided one week in advance.

1.9.5 Food & Beverage service: Options are requested for catering and for no catering. Airline shall provide beverages that include Sports drinks and bottled water for all inbound and outbound flights, and provide meal services if requested. The meals shall be of athletic size proportion on all inbound and outbound flights. The University has the right to determine if meals will be provided or not. Carriers are to supply definition of their athletic portion sized meal and price this separately from the cost of air charter. Menu arrangements and schedules will be detailed by the Athletic Department prior to departure for each trip. If University selects the catered options for any one or all flights, the liquid refreshments shall include juices, athletic sport drinks, milk, cola, coffee, tea, water, etc. Alcoholic beverages are not to be served. Bidder shall supply an equivalent number of meals to feed each of passengers on flight. Bidder shall provide sample menu and food vendor with bid response with as much specific detail as possible.

1.9.6. Flight Scheduling: Final departure/arrival times shall be arranged by Bidder and UC Davis Athletics. Flights require flexible time to adjust approximately 2 hour(s) on departure and 2 hour(s) on return.

1.9.7. Aircraft Type: Bidder is to offer jets only. Propeller driven planes will not be considered.

1.9.8. Pre-Flight Documentation: Prior to any final aircraft or flight schedule approval, aircraft owner/operator shall provide:

1.9.8.1. Documentation showing maintenance plan and maintenance records of aircraft being used to provide services to the University,

1.9.8.2. Pilot experience and training documents showing qualifications meeting/exceeding requirements of this RFx.

1.9.8.3. Agent/Broker/Carrier Point of Contact: Bidder agrees to designate, in advance, a single, readily available and reliable point of contact and one back-up for UC Davis staff with regard to, but not limited to, passenger service, ramp service, in-flight services, air cargo, catering, cabin services, baggage services.

1.9.9. Aircraft provider must have a fully functional 24-hour operations center in a dedicated place of business, employing full-time operational staff. Out-of-hours answering services or a duty call system (diverting numbers to cell or home phone numbers of staff members) is not acceptable.

1.9.10. Force Majeure; The Carrier/Agent may delay the operation of or cancel any flight(s), including positioning flight(s), in the event such cancellation or delay is required due to events beyond the Carrier/Agent’s control (i.e., force majeure). For the purpose of this Bid Proposal and any agreement, force majeure will include: strikes, lockouts, acts of a public enemy, veers, blockades, riots, epidemics, pandemics, lightning, earthquakes, failure of public utilities, sanctions, quarantine restrictions, fire, flood, any restrictive act of government, bomb threats, and other events considered to be acts of God and beyond the control of the Carrier/Agent. Events or requirements within the control of or reasonably anticipated to be in the control of the Carrier/Agent including, but not limited to, providing required insurance coverage, ground crew handling, insuring availability of fuel, and securing operating approval will not be subject to a claim of force majeure in the performance of the contract. Weather will only be considered as a force majeure event to the extent that it prevents egress to a departure or destination airport for a scheduled air charter flight.

1.9.11. Pre-payments/deposits must go into an escrow account.

Minimum/Mandatory Requirements

1.10. Bidders shall be eliminated from further consideration if Minimum/Mandatory Requirements are not met.

1.10.1 Bidders must be able to provide air charter services on the dates, departure airports and

arrival airports as Stated in the Pricing Sheet (Attachment #2). Any proposals with alternate dates or airports will be considered non-responsive and will not be reviewed for consideration.

1.10.2 Only proposals with the same airline provider for all legs will be accepted. UC will not enter into two or more agreements for all legs.

1.10.3 Bidder must have extensive and proven experience and a minimum of 5 years providing charter services with similar size and scope as described in the Scope of Work.

1.10.4 Flight shall be non-stop from Sacramento, CA to destination and return.

1.10.5 Aircraft must meet or exceed all Federal Aviation Administration (FAA) Regulations, Standards and Requirements for Safe Air Transportation Services.

1.10.6 Aircraft shall be a 737-900 ER or similar. UC will determine if any proposals for Aircrafts submitted other than 737-900 ER will be evaluated and accepted for review and award.

1.10.7 Seat pitch must be 31” or greater on majority of plane seats.

1.10.8 All flights must be non-stop.

Desirable Criteria

1.11. The following requirements are desirable and will weigh into the evaluation criteria when reviewing proposals.

1.11.1. Sections of plane to have First Class or Business Class seating.

1.11.2. Carriers who demonstrate experience providing air charter services for NCAA Division 1 travel parties.

1.11.3. Fuel price locked into total cost.

1.11.4. Preference for planes being on ground 3 hours prior to departure.

1.11.5. Experience working with UC system and has previously negotiated and executed an Agreement.

1.11.6. Seat pitch large in most of plane.

1.11.7. Any donations and discounts given to UC.

Evaluation Criteria

1.12. The University will award using Best Value which can be found in the “Attachments”. Factors that will be used to evaluate information include, but are not limited to:

1.12.1. Business Experience – Show proven records of providing the services as detailed in this RFx.

1.12.2. Financial Stability – Demonstrate longevity in providing the services as per the RFx.

1.12.3. Technical Qualifications – Capabilities for the specifications in the Scope of Work.

1.12.4. Desirable Criteria – Additional points will be assigned to proposal that includes any of the “Desirable Criteria”.

1.12.5. References – UC reserves the right to check references other than those provided by the Bidder, and to ask follow up questions to clarify any responses received. Unsatisfactory reference will result in a disqualification.

1.12.6. Questionnaire – Submit responses to the Questionnaire (Attachment #3)

1.12.7. Sustainability – Submit responses to the UC Sustainability Questions (Attachment #4).

Pricing

Prices are to be quoted for roundtrip charter service below. Prices quoted shall include all costs, taxes, fees, (i.e. ground handling fees, security fees, landing fees, segment fees, and passenger facility charges.) Prices are to be quoted with and without outbound and inbound catering options and for 160 seats. All prices quoted shall be for the complete charter flight service offered including complete crew, any and all services to aircraft, expenses of crew, taxes, escrow fees, ferry and layover charges, and baggage handling fee from, to, or between aircraft and terminals, landing fees and any other expense which may be incurred in providing this charter service, unless otherwise designated.

In-flight meals and/or snacks are to be figured separately.

If there is the potential for any added cost for fuel surcharges, the method for calculating such charges must be shown separately and will be considered in evaluating the total cost of the offered charter flight services.

The successful bidder must guarantee price at time of award with equal or better replacement aircraft if successful bidder cancels a flight. Successful bidder must initiate the services of a substitute aircraft immediately, in the event of a mechanical or other delay per the terms of the contingency plan.

Questionnaire

Bidder must answer all of the questions on the “Questionnaire” (Attachment #3) and include all required attachments, listing the corresponding question number.

Clarification

The University reserves the right to request clarification on a Supplier’s Bid submission. These requests will be made in writing and with a due date.

Contract Award & Term

It is anticipated that the initial term of any contract awarded pursuant to this RFx will be for a period of One (1) year. University may, at its option, extend or renew the initial awarded Supplier contract for four (4) additional one-year periods on the same terms and conditions. The total term of the contract may not exceed five (5) years.

Method of Award

The University will award using Best Value. Unless stated otherwise in this RFx, the University reserves the right to make multiple awards or to award items separately or in the aggregate as the interests of University may appear. The University reserves the right to reject all proposals and to make no award. Responses that are incomplete in that there has been failure to respond in all of the requested areas may be disqualified.

A bidder may be eliminated if the University is unable to agree to the agent/broker’s contract. Prior to elimination, if the lowest Bidder meets all other specifications, the University will outline the language that is unacceptable. The University will not sign the carrier contract.

Bid Timeline

Suppliers interested in bidding, should reference the following schedule. A supplier may be disqualified for failing to adhere to the performance dates and times specified below:

Electronic Request for Proposal Issued: Monday, February 23, 2026 @ 5:00pm PT

Deadline for Submission of Questions: Monday, March 2, 2026 @ 5:01pm PT

Deadline for Submission of Electronic Bid: Monday, March 9, 2026 @ 5:01pm PT

Contract Negotiations and Award: TBD

Instruction for Submitting Proposals

Proposals must follow the process specified within this RFx with further detail provided below. Proposals must be signed by a company officer authorized to enter into agreements on behalf of the Bidder. The submission of a signed proposal will confirm understanding and acceptance of all requirements, terms and conditions of the RFx unless specific exceptions are taken and alternative language or provisions are offered and approved by the University. Bidders should proceed as follows.

1.Read and accept/acknowledge/complete and upload, as instructed within the Prerequisite section of the CalUsource Bid, or as included on the below documents:

Required Supplier Information ((Download, read and acknowledge)

Supplier Bidding Guide (Download, read and acknowledge)

UC Terms and Conditions (Download, read and acknowledge)

2.Read RFx–Scope of Work. Determine your ability and willingness to comply with ALL requirements.

3.Declare your Intent to Bid within the system

Proposal: Shall include the following:

*Company Profile

*References

*Mandatory Requirements

*Price Sheets (Attachment #2)

*Questionnaire (Attachment #3)

*Company Sustainability Questions (Attachment #4)

Questions Received Prior to the Deadline for Receipt of Proposals

All questions must be directed in writing using the CalUsource system to University RFx Administrator, Wendy Kay, as per the instructions. The last day to enter questions is Monday, March 2, 2026, 5:00pm PT. Any written responses conveying material information shall be provided to all recipients of the original solicitation and those answers will be posted to the CalUsource system. Bidders who seek or receive information regarding this solicitation from any University official other than that listed above, may be declared non-responsive and removed from further consideration for award. Bidders’ questions and any University answers will become public records.

Resources for Help – CalUsource System

Bidder is strongly encouraged to complete and submit its Proposal at least 24 hours prior to the deadline to allow for technical difficulties. Any extensions of time, will be at the sole discretion of UC Davis. If a supplier is experiencing issues with the CalUsource System, they may acquire assistance by emailing support@gep.com

Validity Period

"Validity Period" as used in this provision, means the number of calendar days available to University for awarding a contract. All proposals will remain available for University acceptance for a minimum of 120 days following the RFx closing date.

University Right to Accept or Reject Proposals or Waive Ambiguities

The University reserves the right to negotiate each and every aspect of any Proposal received in response to this RFx. In addition, the University may require additional cost and pricing data or documentation prior to award of any Contract in whole or in part which may result from this RFx. It also reserves the right to negotiate with the apparent Successful Bidder(s) (i.e., best value point score) all terms and conditions of a final Contract whether or not such terms and conditions are specified by this RFx. Such terms and conditions may include the proposed financial structure, quality standards, delivery, invoicing/billing administration and other administrative business issues. The University reserves the right to negotiate any elements of cost before awarding a Contract in response to this RFx. If the University and the apparent Successful Bidder(s) are unable to reach an agreement, the University may go to the bidder with the next highest next best value point score, but is not required to do so.

All Proposals shall be rejected when, in the opinion of University, an award would not be in the best interest of University. Any Proposal, which, in the opinion of University, is determined to be non-responsive or is made by a Bidder who is non-responsible shall be rejected. University reserves, at its sole discretion, the right to accept or reject any Proposal, in whole or in part, without comment; providing, no Bidders have been notified of University's intent to negotiate for the purpose of establishing an agreement; or, no award has been made.

University reserves the right to waive any irregularity in any offer providing such waiver does not afford an unfair advantage to one bidder over the others or providing the waiver of such irregularity does not materially alter the results of the standings. University reserves the right to award all, part, or none of the goods or services when, in University’s sole opinion, it is in its best interest to do so.

ATTACHMENT #1-SCHEDULE

Fall 2026 (August – November), University of California Davis- Football Schedule

DATES OF CHARTER GAME DESTINATION

August 28th & 29th, 2026 Portland State Portland, Oregon

September 4th & 5th, 2026 University of San Diego San Diego, California

September 11th & 12th, 2026 Southern Methodist University Dallas, Texas

October 16th & 17th, 2026 Southern Utah University Cedar City, Utah

October 30th & 31st, 2026 Weber State University Ogden, Utah

November 13th & 14th, 2026 University of Idaho Moscow, Idaho

* Departure times will be at approximately 1 p.m. (PST)

* Final departure/arrival times shall be arranged by Bidder and UC Davis Athletics. Flights require

flexible time to adjust approximately 2 hour(s) on departure and 2 hour(s) on return.

* Dates are subject to change resulting from game time changes, television broadcasting, weather, etc.

* Return times are to be scheduled as soon as possible after the completion of games.

ATTACHMENT #2-PRICING SHEET

TRIP TO: Portland, OR (Portland State)
DATE LEAVING: August 28, 2026 - SMF to Portland, OR Airport
DATE RETURNING: August 29, 2026 – Portland, OR Airport to SMF
*NOTE: The game time is “TO BE DETERMINED”.
Departure time from Sacramento, CA	To be Determined
Departure time from Portland, OR	To be Determined
Airline
Type of FAA Certification (121, 135)
Type of Equipment
Total Seating Capacity
Seating Configuration/Classification
Cargo capacity
Base carrier cost of air charter	$
Applicable taxes	$
TOTAL ROUND TRIP COST OF AIR CHARTER SERVICE (Including all fees and taxes)	$
Fuel Base
Fuel burn (# gal/per hour)
Cost per seat	$
Meal Service to include Athletic drink (Gatorade or Powerade): Price separately. Do not include in price of charter. Price provided should be round trip per passenger.	$
Provide description of athletic meal
The charter company must provide representation with “direct report” abilities as a point of contact person to provide all information/scheduling for any/all trips, security, check-in and screening services as required for each flight. Indicate if this condition is agreeable: Yes _______ No ___________ Will your representative be flying with team? Yes__________ No___________
Provide the name and titles of individuals in the following areas with the authority to assign tasks and accept responsibility for attainment of goals by specific dates. One person may have multiple areas. ______________________________________________________________________________________ Provide your formula for calculating fuel surcharges here:
Payment terms: Describe your payment terms and options here.	Deposit:________% Due Date: ____________ Balance:________% Due Date: ____________
DOT Escrow account and bank information:

TRIP TO: San Diego, CA (University of San Diego Game)
DATE/TIME LEAVING: September 4, 2026 - SMF to San Diego, CA Airport
DATE/TIME RETURNING: September 5, 2026 – San Diego, CA Airport to SMF *NOTE: The game time is “TO BE DETERMINED”.
Departure time from Sacramento, CA	To be Determined
Departure time from San Diego, CA	To be Determined
Airline
Type of FAA Certification (121, 135)
Type of Equipment
Total Seating Capacity
Seating Configuration/Classification
Cargo capacity
Base carrier cost of air charter	$
Applicable taxes	$
TOTAL ROUND TRIP COST OF AIR CHARTER SERVICE (Including all fees and taxes)	$
Fuel Base
Fuel burn (# gal/per hour)
Cost per seat	$
Meal Service to include Athletic drink (Gatorade or Powerade): Price separately. Do not include in price of charter. Price provided should be round trip per passenger.	$
Provide description of athletic meal
The charter company must provide representation with “direct report” abilities as a point of contact person to provide all information/scheduling for any/all trips, security, check-in and screening services as required for each flight. Indicate if this condition is agreeable: Yes _______ No ___________ Will your representative be flying with team? Yes__________ No___________
Provide the name and titles of individuals in the following areas with the authority to assign tasks and accept responsibility for attainment of goals by specific dates. One person may have multiple areas. _______________________________________________________________________________________ Provide your formula for calculating fuel surcharges here
Payment terms: Describe your payment terms and options here.	Deposit:________% Due Date: ____________ Balance:________% Due Date: ____________
DOT Escrow account and bank information:

TRIP TO: Dallas, TX (Southern Methodist University)
DATE/TIME LEAVING: September 11, 2026 - SMF to Dallas, TX Airport
DATE/TIME RETURNING: September 12, 2026 – Dallas, TX Airport to SMF *NOTE: The game time is “TO BE DETERMINED”.
Departure time from Sacramento, CA	To be Determined
Departure time from Dallas, TX	To be Determined
Airline
Type of FAA Certification (121, 135)
Type of Equipment
Total Seating Capacity
Seating Configuration/Classification
Cargo capacity
Base carrier cost of air charter	$
Applicable taxes	$
TOTAL ROUND TRIP COST OF AIR CHARTER SERVICE (Including all fees and taxes)	$
Fuel Base
Fuel burn (# gal/per hour)
Cost per seat	$
Meal Service to include Athletic drink (Gatorade or Powerade): Price separately. Do not include in price of charter. Price provided should be round trip per passenger.	$
Provide description of athletic meal
The charter company must provide representation with “direct report” abilities as a point of contact person to provide all information/scheduling for any/all trips, security, check-in and screening services as required for each flight. Indicate if this condition is agreeable: Yes _______ No ___________ Will your representative be flying with team? Yes__________ No___________
Provide the name and titles of individuals in the following areas with the authority to assign tasks and accept responsibility for attainment of goals by specific dates. One person may have multiple areas. _______________________________________________________________________________________ Provide your formula for calculating fuel surcharges here
Payment terms: Describe your payment terms and options here.	Deposit:________% Due Date: ____________ Balance:________% Due Date: ____________
DOT Escrow account and bank information:

TRIP TO: Cedar City, UT (Southern Utah University)
DATE/TIME LEAVING: October 16, 2026 - SMF to Cedar City, UT Airport
DATE/TIME RETURNING: October178, 2026 – Cedar City, UT Airport to SMF *NOTE: The game time is “TO BE DETERMINED”.
Departure time from Sacramento, CA	To be Determined
Departure time from Cedar City, UT	To be Determined
Airline
Type of FAA Certification (121, 135)
Type of Equipment
Total Seating Capacity
Seating Configuration/Classification
Cargo capacity
Base carrier cost of air charter	$
Applicable taxes	$
TOTAL ROUND TRIP COST OF AIR CHARTER SERVICE (Including all fees and taxes)	$
Fuel Base
Fuel burn (# gal/per hour)
Cost per seat	$
Meal Service to include Athletic drink (Gatorade or Powerade): Price separately. Do not include in price of charter. Price provided should be round trip per passenger.	$
Provide description of athletic meal
The charter company must provide representation with “direct report” abilities as a point of contact person to provide all information/scheduling for any/all trips, security, check-in and screening services as required for each flight. Indicate if this condition is agreeable: Yes _______ No ___________ Will your representative be flying with team? Yes__________ No___________
Provide the name and titles of individuals in the following areas with the authority to assign tasks and accept responsibility for attainment of goals by specific dates. One person may have multiple areas. _______________________________________________________________________________________ Provide your formula for calculating fuel surcharges here
Payment terms: Describe your payment terms and options here.	Deposit:________% Due Date: ____________ Balance:________% Due Date: ____________
DOT Escrow account and bank information:

TRIP TO: Ogden, UT (Weber State University)
DATE/TIME LEAVING: October 30, 2026 - SMF to Ogden, UT Airport
DATE/TIME RETURNING: October 31, 2026 – Ogden, UT Airport to SMF *NOTE: The game time is “TO BE DETERMINED”.
Departure time from Sacramento, CA	To be Determined
Departure time from Ogden, UT	To be Determined
Airline
Type of FAA Certification (121, 135)
Type of Equipment
Total Seating Capacity
Seating Configuration/Classification
Cargo capacity
Base carrier cost of air charter	$
Applicable taxes	$
TOTAL ROUND TRIP COST OF AIR CHARTER SERVICE (Including all fees and taxes)	$
Fuel Base
Fuel burn (# gal/per hour)
Cost per seat	$
Meal Service to include Athletic drink (Gatorade or Powerade): Price separately. Do not include in price of charter. Price provided should be round trip per passenger.	$
Provide description of athletic meal ...