Two (2) Yr Contract to Provide Uniforms, Athletic Apparels, Badges,

Bid Number 50-00150126
Two (2) Year Contract to Provide Uniforms, Athletic Apparels, Badges,
Dress Uniforms, Hats/Caps, Dress Belts, Shoes, Name Tags & Rank
Insignia for the Jefferson Parish Fire Department
BID DUE: June 16, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net , by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Stacey Champagne
Email: stacey.champagne@jeffparish.gov
Phone: 504-364-2688

Bid #50-00150126
SECTION 1: GENERAL INFORMATION
This is for a two-year contract for all uniform needs of the Jefferson Parish East Bank
Consolidated Fire Department. This contract shall include, but not be limited to dress
uniforms, work uniforms, athletic wear, badges, and insignia.
Vendor shall be responsible for sizing of personnel at various fire station locations within the
Jefferson Parish East Bank Consolidated Fire Department protection district at the
request of the department.
Vendor shall have available uniforms for personnel to try on for fit at time of sizing. The size
of each pant leg should match the inseam allowing for the knee patch on certain pants to
fall over the knee.
Vendor shall maintain a stock of items to be tried on for sizing throughout the contract
period.
Vendor shall be responsible for all alterations with no cost to department or personnel.
Tailoring of Class, A, B, and C dress uniforms shall be a separate charge.
Vendor shall provide badge tab for tactical shirts. Badge tab must be a comparable material
to the garment it is being added to.
Vendor shall provide the American flag (reverse flag) to be sewn on to dress shirts and
jackets on the right shoulder.
Vendor shall provide embroidery to designated items.
All items which require embroidery, screen printing, or the application of patches shall
incorporate the cost of said embroidery, screen printing, cost of the patches, and the cost
of the application of the patches into the price of the item.
The Fire Department personnel will use a voucher system to purchase uniforms; successful
vendor will be required to administer this program. See page 3 for further information
regarding the voucher system.
Once the vouchers have been fully expensed in accordance with the requirements set
further with Section 2, the successful vendor shall sell to Jefferson Parish Fire Department
personnel to make individual cash purchases at the awarded bid price.
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Vendor shall package all uniform orders with name of personnel to the outside of bag on
labels.
Vendor shall have the ability for each individual department member with a voucher account
to ship each order directly to an individual shipping address that they specify at the time of
purchase. Shipping charges shall be included in contract pricing.
Vendor shall have the ability for personnel to pick up their individual orders up at a vendor
location within 30 minutes of the Jefferson Parish East Bank Consolidated Fire Department
Protection District or ship to individual addresses as specified.
Vendor shall be responsible for all shipping charges. Shipping of all items shall be provided to
the department and each individual at no charge.
Invoices shall be sent to Jefferson Parish Fire Department Headquarters after the items have
been confirmed as received by the individual who initiated the purchase.
Vendor shall provide ninety-six (96) hours turn around on alterations and uniform
replacement.
Jefferson Parish Fire Department shall supply the Fire Department patch to be sewn on by
vendor to uniform jacket, dress shirts, and tactical shirts.
The Jefferson Parish Fire Department will provide sample artwork, but it will not be camera-
ready. Vendor will provide production artwork. Setup charges to be included in bid price.
Vendor shall maintain adequate supplies of most commonly purchased items and sizes.
The verbiage "or equal" throughout this bid refers to an exact match of the specified product.
The vendor must submit comparison specifications of the alternative product. The alternative
product must have approval by the Fire Department Administration before it can be used in
the place of the original product.
**ALL QUANTITIES ARE ESTIMATE ONLY* *
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SECTION 2: VOUCHER SYSTEM
The Jefferson Parish Fire Department will utilize a Voucher System for the purchasing of
department required items for this solicitation.
The voucher will be issued by the designated Jefferson Parish Fire Department contact.
The voucher ($150.00) will be issued annually to each employee and will be added to the
employee's existing balance.
The issue date will be April 1 of each year. New Vouchers will be issued throughout the
year as new employees are hired.
Successful Vendor shall maintain and provide for an electronic voucher/ledger system
and upon request, produce electronic records of all Jefferson Parish Fire Department
purchases made on behalf of each of its personnel during the contract period.
Additionally, specific invoices and individual item(s) purchased from within the
voucher/ledger system shall be provided upon request.
Successful vendor must demonstrate to the Jefferson Parish Fire Department that
safeguards are in place to prevent unauthorized purchases from being charged to the
Jefferson Parish Fire Department during the contract period. The voucher system should
not prevent individual personnel from buying uniform contract items with payment other
than voucher funds ("cash sales"). However, the accounting of voucher purchases shall
be distinguished from cash sales purchases.
Successful vendor shall have the capability of receiving electronic notification for
purposes of increasing or otherwise modifying the voucher status/balance of each person.
Successful vendor must be able to electronically acknowledge these modifications to the
Jefferson Parish Fire Department.
The successful vendor shall be responsible for providing Jefferson Parish Fire
Department with the following:
1. An invoice as backup to each purchase to include (minimum information):
1. Voucher number
2. Individual's full Name
3. Individual's Social Security number or employee number
4. Starting balance of Individual's voucher account
5. Ending balance of Individual's voucher account
6. Individual contract item(s) purchased
7. Item's contract price
8. Signature of Individual as proof of receipt of goods
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2. A comprehensive listing to include Jefferson Parish Fire Department
Personnel (each of its individual personnel), a starting voucher sum, amount
of voucher used and balance of voucher available, with the ability to
incorporate voucher increases during the contract period.
3. Electronic records of all Jefferson Parish Fire Department purchases made
during the contract period. Additionally, specific invoices and individual items
purchased shall be provided to Jefferson Parish Fire Department upon request.
4. Vendor shall have the capability of receiving electronic (e-mail) modifications
to the individual's account status and the capability of acknowledging these
modifications
5. Vendor shall demonstrate that safeguards are in place to prevent
unauthorized purchases being charged to the Jefferson Parish Fire
Department
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SECTION 3: UNIFORM SPECIFICATIONS
1. SHIRTS
1.1. Long Sleeve Light Tactical Shirt
Model: Propper F5312 and F53121M (white)
Color: All colors available by manufacturer
Sizes: REG XS-4XL & LONG S-3XL
Material and Construction:
4.5 oz 65% polyester / 35% cotton lightweight ripstop
Fade-, shrink- and wrinkle-resistant
Teflon(TM) fabric protector repels stains and liquids
Two box-pleated chest pockets with hook and loop
closure
Two chest pen pockets
Gusseted underarm increases range of motion
Hidden collar buttons provide a clean, professional look
Two zippered chest pockets
Hidden zipper (mock button) front for ease of use
Low profile appearance for use on and off duty
Badge tab to be installed by vendor
Logo: JPFD Suppression patch on left sleeve
1.2. Short Sleeve Light Tactical Shirt
Model: Propper F5311 and F53111M (white)
Color: All colors available by manufacturer
Sizes: XS-4XL
Material and Construction:
5 oz 65% polyester / 35% cotton poplin
Fade-, shrink- and wrinkle-resistant
Teflon(TM) fabric protector repels stains and liquids
Hidden zipper (mock button) front for ease of use
Two box-pleated chest pockets with hook and loop
closure
Two chest pen pockets
Two zippered chest pockets
Gusseted underarm increases range of motion
Low profile appearance for use on and off duty
Hidden collar buttons provide a clean, professional look
Badge tab to be installed by vendor
Logo: JPFD Suppression patch on left sleeve
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1.3. Long Sleeve Pro Duty Uniform Shirt
1.3.1. Men's Long Sleeve Pro Duty Uniform Shirt
Model: First Tactical 111011
Color: All colors available by manufacturer
Sizes: S-6XL Short, Regular, & Tall
Material and Construction:
4.1 oz, 65/35 polyester/cotton woven blend
2mm x 2mm micro ripstop with two-way mechanical
stretch
Double dyed fabric for superior color fastness
Faux Melamine buttoned front placket with hidden YKK(R)
locking zipper
Sewn in epaulettes and stitched pintucks
Integrated collar stays and satin lined neck
Two welted cord ports on back panel
Hook and loop chest pockets
Mesh lined back yoke with ventilation for breathability
Camera loop and badge tab kit included
Logo: JPFD Suppression patch on left sleeve
1.3.2. Women's Long Sleeve Pro Duty Uniform Shirt
Model: First Tactical 121011
Color: All colors available by manufacturer
Sizes: XS-3XL
Material and Construction:
4.1 oz, 65/35 polyester/cotton woven blend
2mm x 2mm micro ripstop with two-way mechanical
stretch
Double dyed fabric for superior color fastness
Faux Melamine buttoned front placket with hidden YKK(R)
locking zipper
Sewn in epaulettes and stitched pintucks
Integrated collar stays and satin lined neck
Two welted cord ports on back panel
Hook and loop chest pockets
Mesh lined back yoke with ventilation for breathability
Camera loop and badge tab kit included
Logo: JPFD Suppression patch on left sleeve
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1.4. Short Sleeve Pro Duty Uniform Shirt
1.4.1. Men's Short Sleeve Pro Duty Uniform Shirt
Model: First Tactical 112001
Color: All colors available by manufacturer
Sizes: S-6XL Short, Regular, & Tall
Material and Construction:
4.1 oz, 65/35 polyester/cotton woven blend
2mm x 2mm micro ripstop with two-way mechanical
stretch
Double dyed fabric for superior color fastness
Faux Melamine buttoned front placket with hidden YKK(R)
locking zipper
Sewn in epaulettes and stitched pintucks
Integrated collar stays and satin lined neck
Two welted cord ports on back panel
Hook and loop chest pockets
Mesh lined back yoke with ventilation for breathability
Camera loop and badge tab kit included
Logo: JPFD Suppression patch on left sleeve
1.4.2. Women's Short Sleeve Pro Duty Uniform Shirt
Model: First Tactical 122001
Color: All colors available by manufacturer
Sizes: XS-3XL
Material and Construction:
4.1 oz, 65/35 polyester/cotton woven blend
2mm x 2mm micro ripstop with two-way mechanical
stretch
Double dyed fabric for superior color fastness
Faux Melamine buttoned front placket with hidden YKK(R)
locking zipper
Sewn in epaulettes and stitched pintucks
Integrated collar stays and satin lined neck
Two welted cord ports on back panel
Hook and loop chest pockets
Mesh lined back yoke with ventilation for breathability
Camera loop and badge tab kit included
Logo: JPFD Suppression patch on left sleeve
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1.5. Long Sleeve Polo Shirt
1.5.1. Men's Propper ICE Long Sleeve Polo Shirt
Model: Propper F5315
Color: All colors available by manufacturer
Sizes: XS-8XL
Material and Construction:
6.8 oz 94% polyester / 6% spandex interlock
Fade-, shrink- and wrinkle-resistant
Advanced, moisture-wicking fabric dries 125% faster
than cotton, 30% faster than traditional polyester
Hidden collar buttons
Mic clip on shoulders
Two-channel pen pocket
Gusseted breathable mesh underarm
Mic/sunglass clip
Logo: (a) JPFD cross logo embroidered on left chest, 3.5" x 3.5", name and rank on right
chest (1st line: First initial, last name; 2nd line: Rank). Embroidery shall be 3/8" tall,
block font, all caps. Color shall be white or gold, to be determined by rank. Or (b) JP
Fire Services logo embroidered on left chest, 3.5" x 3.5", reversed U.S. flag on right
sleeve, 2" x 1".
1.5.2. Women's Propper ICE Long Sleeve Polo Shirt
Model: Propper F5357
Color: All colors available by manufacturer
Sizes: XS-4XL
Material and Construction:
6.8 oz 94% polyester / 6% spandex interlock
Fade-, shrink- and wrinkle-resistant
Advanced, moisture-wicking fabric dries 125% faster
than cotton, 30% faster than traditional polyester
Hidden collar buttons
Mic clip on shoulders
Two-channel pen pocket
Gusseted breathable mesh underarm
Mic/sunglass clip
Extended length for tucking into pant
Logo: (a) JPFD cross logo embroidered on left chest, 3.5" x 3.5", name and rank on right
chest (1st line: First initial, last name; 2nd line: Rank). Embroidery shall be 3/8" tall,
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block font, all caps. Color shall be white or gold, to be determined by rank. Or (b) JP
Fire Services logo embroidered on left chest, 3.5" x 3.5", reversed U.S. flag on right
sleeve, 2" x 1".
1.5.3. Men's Long Sleeve Performance Polo Shirt
Model: First Tactical 111503
Color: All colors available by manufacturer
Sizes: S-6XL Regular & Tall
Material and Construction:
100% polyester jersey, snag, fade, shrink, and wrinkle
resistant
Wicking fabric with antimicrobial finish
Industrial strength melamine buttons
Logo: (a) JPFD cross logo embroidered on left chest, 3.5" x
3.5", name and rank on right chest (1st line: First initial, last
name; 2nd line: Rank). Embroidery shall be 3/8" tall, block
font, all caps. Color shall be white or gold, to be
determined by rank. Or (b) JP Fire Services logo
embroidered on left chest, 3.5" x 3.5", reversed U.S. flag on
right sleeve, 2" x 1".
1.5.4. Women's Long Sleeve Performance Polo Shirt
Model: First Tactical 121503
Color: All colors available by manufacturer
Sizes: XS-3XL
Material and Construction:
100% polyester jersey, snag, fade, shrink, and wrinkle
resistant
Wicking fabric with antimicrobial finish
Industrial strength melamine buttons
Logo: (a) JPFD cross logo embroidered on left chest, 3.5" x
3.5", name and rank on right chest (1st line: First initial, last
name; 2nd line: Rank). Embroidery shall be 3/8" tall, block
font, all caps. Color shall be white or gold, to be determined
by rank. Or (b) JP Fire Services logo embroidered on left
chest, 3.5" x 3.5", reversed U.S. flag on right sleeve, 2" x 1".
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