Two Year Pre-Placed Emergency Contract for Water Line Point Repairs

Bid Number 50-00150025
Two (2) Year Pre-Placed Emergency Contract for Water Line Point
Repairs to be Used for Emergency Repairs for the Jefferson Parish
Department of Water
BID DUE:June 25, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net, by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist: Sean Dumas
Email: Sean.Dumas@jeffparish.gov
Phone: 504-364-2808

Bid Bond
An Electronic Bid Bond must be submitted with this bid, through one of the respective clearing
houses at https://www.centralbidding.com/bid-bonds/ To access the bonding companies on
Central Bidding, hover over the "Central Bidding" link at the top of the page and select the "Bid
Bonds" link.
The electronic bid bond number is to be placed in the required section listed on the standard
envelope. Scanned copies of bid bonds will not be accepted with your submission.

50-00150025
POINT REPAIR PRE-PLACED EMERGENCY (DISASTER)
TWO (2) YEAR CONTRACT
BID NUMBER: 50-00150025
(DISASTER EMERGENCY WORK)
DIVISION I
Pre-Bid Conference:
All prospective bidders are invited to attend this non-mandatory pre-bid conference which will be
held at 9:00 AM on June 5, 2026 at Joseph S. Yenni Building located at 1221 Elmwood Park Blvd.
Room 405, Elmwood, LA 70123. However, failure to attend the pre-bid conference shall not
relieve the bidder of responsibility for information discussed at the conference. Furthermore,
failure to attend the pre-bid conference and inspection does not relieve the successful bidder
from the necessity of furnishing materials or performing any work that may be required to
complete the work in accordance with the specification with no additional cost to the Parish.
***If no contract is in place when the original contract (for the same scope of work prior to
May 1st of that year) is set to expire, this contract can be extended until the end of that
calendar year***
License Requirement:
All of the following Louisiana State Contractor's Licenses will be required for this bid in the
following classifications:
* Heavy Construction and
* Highway, Street, and Bridge Construction and
* Municipal and Public Works Construction
The above LA State Contractor's License will be required in accordance with LSA R.S. 37-2150
et. seq. and such license number will be shown on the outside of the electronic bid envelope.
Failure to comply will cause the bid to be rejected.
Bonds:
An Electronic Bid Surety bond will be required with Bid Submission in the amount of 5% of the
total bid price (Base Bid and any Alternates).
A performance bond in the amount of 100 % of the contract cap amount will be required at the
signing of the formal contract.
A payment bond in the amount of 100 % of the contract cap amount will be required at the
signing of the formal contract.
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1.0 Scope of Work:
1.1 Scope of contract work: The purpose of this contract is to provide means to perform
emergency replacement and repair of existing waterlines and work incidental thereto to
supplement existing Water Department work crews after disasters for emergency repairs. The
project is high priority jobs and in dealing with public safety of water supplies it is vital to insure
that the citizens of Jefferson Parish are supplied a safe and sanitary potable water supply without
unnecessary interruption. These replacements/repairs will be done on an as-needed basis only
and no minimum expenditure is guaranteed under this contract. Payment for work performed
shall be on a unit price basis. Actual quantities used may fall below or exceed the estimated
quantities listed on the bid form. It is intended to issue work orders as needed to perform repairs
at various locations on the East and West banks of Jefferson Parish and the Town of Grand Isle.
The Jefferson Parish Department of Water will provide the use of the property located at
200 Arnoult Road for the convenience of the contractor. The contractor on a regular basis
shall maintain this property for the duration of the contract. The grass/weeds shall be cut,
stock material shall be stacked above ground and away from any spoil material, spoil
material shall be removed on a regular basis, mud/debris shall be cleaned from trucks
prior to leaving yard and entering Arnoult Road. In the event that these conditions are not
being met, the Jefferson Parish shall reserve the right to bring in outside forces to complete
the necessary work and charge the contractor. All work covered under this contract must
conform to Jefferson Parish Engineering Department standard details sheets/specifications
available in the Jefferson Parish Engineering Department.
The contractor is made aware that, because of the nature of this contract, it will be necessary to
make repairs on emergency 24 hours, seven (7) day a week, at night, week-ends, and holidays.
However, there will be no extra compensation for these repairs during these events. The
contractor must have two (2) contact employees, one primary and one backup, on a 24 hour basis
available to coordinate work initiation. Contact phone number list to be updated as needed.
The contractor's entire crew assigned to a job must be on site and begin work within one (1) hour
of the contractor receiving initial work notification.
In the event the contractor's foreman is not on site within one (1) hour of receiving initial work
notification, his job start time will be recorded as beginning at the actual time of his arrival on site.
The Parish will furnish all permanent pipeline materials; i.e., pipes, valves, fittings, repair
clamps, sleeves, meters, valve boxes, fire hydrants, etc., with the exception of material required
for HDPE pipe installation and any other unforeseen required purchases. Repair materials that
are needed on the job and are not available in Parish stocks at the time of repair and are not
included as bid items may be furnished by the Parish through regular or emergency Parish
requisitions and/or may be furnished by the contractor at his actual face value cost. These third
party invoices shall be attached to the contractor's billing invoice for payment.
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The actual face value cost shall cover the manufacturer's cost (or supplier's cost) plus shipment
cost by others, subject to Parish's approval. Invoices shall be submitted to the Parish prior to
payment. This contract is a labor intensive type contract; therefore, contractors should consider
all matters of labor and overhead and build his necessary profit into his prices for repairing water
lines. Repair materials which are used on the job shall be paid at the contractor's actual face
value cost. The cost of any incidental drayage between the local supply vendor and the job site
will not be considered a pay item.
The contractor will furnish all labor, equipment, disposable materials, sheeting, bracing, bedding,
backfill material, brick mortar, concrete for restoration, including valve pad installations.
In addition, the successful lowest responsible bidder shall have at least one (1) employee
that possesses a current LDHH Class IV operator's license for water distribution systems
for supervising the work crew(s). This license must be submitted upon request after bid to
the Water Department. Failure to submit the required license upon request after bid
submission will result in a bid rejection.
The successful low bidder must have a minimum of two (2) certified welders/pipe fitters
sub-contracted employees are not permissible). The bidder must submit to the Water
Department (upon request after bid) a list of proposed welder/pipe fitters with relevant
certifications. Said welders/pipe fitters must have previous experience repairing, welding
and fitting pre-stressed concrete cylinder pipe (pccp). Failure to submit the required list
will result in a bid rejection.
* A list of names of the subcontractors proposed by the contractor for work to be
performed under the terms of this contract provided upon request. Subcontractors cannot
be used to fulfil license requirements of this bid. By law any scope of work requiring a
license which exceeds 51% of the total must be fulfilled by the prime contractor. See
section 1.4 for more information.
The contractor must have the ability and resources to fabricate fittings (pccp, ductile iron) for
repair of water mains. This fabrication will lessen down time when these fittings cannot be
purchased and delivered from a supply house in an emergency situation. The maximum
allowable time will be 24 hours.
1.2 Familiarization with the work. Before submitting his bid, each prospective bidder
shall familiarize himself with the work, local labor conditions and all laws, regulations and other
factors affecting performance of the work. He shall carefully correlate his observations with the
requirements of the contract documents and otherwise satisfy himself of the expense and
difficulties for performance of the work. The submission of a bid will constitute a representation
of compliance by the bidder. There will be no subsequent financial adjustment for lack of such
familiarization.
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1.3 Contract time. The contract time is for two (2) years.
If Jefferson Parish has not entered into a new contract for the same scope of work prior to May
1st of the year in which this agreement is set to expire, then this contract shall be automatically
extended until the end of the calendar year.
1.4 Subcontractor qualifications.
The contractor may complete his bid by utilization of subcontractors: however, no payment will
be made by Jefferson Parish to the subcontractor for any work performed under the terms of this
contract. The contractor assumes all responsibility for the work performed by his
subcontractor(s). Under the terms of this contract, subcontractor effort shall be limited to a
maximum of fifty-one percent (51%) of total work performed. Additionally, all subcontract
work shall be governed by all provisions of this contract.
* A list of names of the subcontractors proposed by the contractor for work to be
performed under the terms of this contract shall be provided upon request.
Prior to the award of the contract the contract administrator will notify the bidder if Jefferson
Parish, after due consideration and investigation, has reasonable and substantial objection to any
person or organization on the successful contractor's list of proposed subcontractors. The bidder
will then be allowed to submit substitute subcontractor/subcontractors acceptable to Jefferson
Parish.
1.5 Work scheduling.
Because of the nature of this contract, it will be necessary for the contractor to respond to
emergencies immediately upon notification within one (1) hour of call out. Time will begin for
crew upon their arrival on site with adequate equipment to begin repair. Time will end upon
completion of repair. No travel time included.
The contractor will be issued a work order to proceed with a "point repair" or other item of work
and at that time be furnished with the approximate location and general description of the work
to be done. This will be done through a daily "issuance report" faxed to the contractor or
verbally by Parish representative with issuance report to follow.
The work orders shall be prioritized and work shall commence as follows: emergency work
orders shall commence immediately and the contractor shall respond to the site of the work
within one (1) hour. Emergency response will be directed by Water Department personnel.
Failure of the contractor to meet the above time constraints will result in the following:
A. Have the work performed by others and back charged to the contractor: or
B. Persistent failure of the contractor to meet the response deadlines (3 occurrences or more)
may lead to contract termination. Notification of deficient performance will be by certified mail.
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The failure of Jefferson Parish to assert a breach for the failure of the contractor to perform at
any time shall not be construed to be a waiver of Jefferson Parish's rights hereunder.
Each work order will be designated by specific w/o number, all correspondence, billing, etc.,
shall reflect that w/o number. The contractor shall provide the approved three part (ncr) invoice
to be used to bill each work order or may use computer generated invoice with all required
information. These invoices are to be completed by contractor personnel and approved by Parish
personnel for payment.
The contractor shall furnish the Parish a weekly log in spread sheet form indicating the
following: work order number, date work order received, work location (street address),
scheduled start date, actual start date, actual repair completion date, actual restoration completion
date, and cost. This log shall be provided at monthly progress meetings to be held among
representatives of the contractor and Jefferson Parish personnel in order to allow the Parish to
monitor progress and coordinate activities related to this contract.
If the contractor does not diligently proceed with the work, then the issuance of additional work
orders will be withheld.
1.6 Work on private property. The contractor shall be aware that his work will be
performed adjacent to private property. The contractor shall avoid use of private property by
either personnel, equipment, spoil, etc. unless permission is obtained by property owner. The
contractor shall notify by door tags, prior to the start of work in the area, all property owners
adjacent to and along the route of construction. The door tag shall include names and telephone
numbers for key personnel so that property owners can report problems. These contact telephone
numbers shall be given so that appropriate personnel can be contacted 24 hours a day, seven (7)
days a week.
1.7 Notification of work intended. The contractor shall make every attempt to notify all
adjacent property owners of his intended work. Under no circumstances shall the water service
be interrupted without first notifying all affected users. In the event that an "emergency closure"
is required, contractor shall provide personnel to begin notification while closure is underway.
Contractor shall notify all water customers when water is being shut off by door hangers or
verbal contact. Prior to shut off, appropriate Parish personnel shall be notified by contractor.
East Bank 838-4364/West Bank 437-4979/For after hours, holidays, and weekends - East Bank
Plant - 838-4363/West Bank Plant - 349-5081.
1.8 Site condition survey. The contractor shall conduct a thorough survey of the entire job
route. This survey should be adequate as to ascertain pre-construction/repair and post-
construction/repair conditions of all public and private property within and adjacent to the
construction/repair limits. Site photographs shall be taken prior to and after completion of
construction/repair project. Sufficient photographs shall be provided by the contractor
and submitted to the Parish to resolve any damage claims which may arise due to the
construction/repair of this project. Lack of pre-repair photos could result in claims having
to be paid totally by the contractor. All costs associated with this survey shall be paid by
the contractor.
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1.9 Qualifications of bidders. Bidders must have a practical knowledge of the particular
work and shall have all labor and equipment necessary to satisfactorily complete the work
orders, and possess current LDHH Class IV operator licensing for water distribution systems.
Bidders shall be required to maintain a minimum of four (4) repair crews and two (2) restoration
crews at all times for the proposed work under the terms of this contract.
Each bidder may be required to show that former work has been completed and that no just
claims are pending against such work. No bid will be accepted from a bidder who is engaged in
any work which would impair his ability to perform or finance this work.
1.10 Jefferson Parish general specifications: the general specifications for these contract
documents are the new uniform set of general specifications of Jefferson Parish adopted by
Resolution No. 141125 as amended. The resolutions containing the new uniform set of general
specifications are not reproduced herein, however bidders shall be presumed to have full
knowledge of these general conditions. Copies are at all time available with the clerk of Jefferson
Parish council.
1.11 Contractor will agree to commence contract work upon receipt of work order under
same terms and conditions of contract document.
1.12 If the contractor should fail to complete issued work orders in a timely manner and
to the satisfaction of the Parish the issuance of additional work orders will be withheld.
Deficient performance will be dealt with as stated previously in section 1.5.
If contractor continually fails to perform work to the satisfaction of the Parish, then the Parish
reserves the right to terminate contract and to re-advertise and re-bid this contract.
1.13 Pursuant to LSA R.S. 38:2248 (Public Contract Law), Parish may retain the
following percentages of each progress payment until payment is due under the terms and
conditions governing substantial completion or final payment.
Contract amount Retainage
$0 - $499,999.99 10%
$500,000.00 or greater 5%
1.14 Monthly invoices must be submitted for payment and the invoice shall reflect all
work that is 100% completed. There will be no payment or partial payment for work in progress.
All invoices submitted for payment must have all work directed on work order as well as all
restoration complete submitted with all "original" paper work attached i.e. invoice, warehouse
ticket, restoration sheet, etc. The contractor shall provide 3-part, no carbon required, or
computer generated invoices daily for completed work orders to the Parish Inspector for review
and approval.
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Division II
2.0 Repairs to waterlines by point repair
2.1 General
Work under this contract will consist of the replacement, installation, and/or repair of waterlines
by either the installation of a full circle clamp or point repair, the replacement of water valves
and fire hydrants and the installation of tapping sleeves, water lines, and valves, removal and
replacement of water meters and installation of new water meters, and the restoration of
sidewalks, driveways, roadway, etc. affected by this work.
All work orders exclusive of those for Grand Isle must be completed with-in forty-five days (45)
calendar days from issuance of the work order. Failure to complete all repairs including
restoration within the 45 day period will result in a $500 per day charge per work order
assessment of liquidated damages against the billing invoice.
A "point repair" is defined as exposing a specific length of waterline, making the necessary
repairs to correct such defects as a broken pipe or broken fittings, backfilling and returning the
surface area to the condition which existed prior to construction.
The Jefferson Parish Department of Water shall furnish all pipe, fittings, valves and fire hydrants
other than HDPE material. The contractor shall obtain the necessary material to make a repair
from the Water Department Warehouse located at 1500 River Park Blvd., Bridge City, La or
4901 Jefferson Highway, Jefferson, La. All pipe, fittings, hydrants, valves, with exception of
water meters, removed shall become the property of the contractor and he must properly dispose
of them. The water meters must be returned to the Water Department warehouse, East Bank
meters to the EB warehouse, West Bank meters to the WB warehouse.
If the repairs and construction require the contractor to enter private property, he shall first
receive the permission of the property owner (if possible). After all construction is complete and
accepted, the contractor shall, as a minimum, restore the area of construction to its original
condition.
2.2 Procedure of Repair.
The contractor shall furnish all labor, equipment, tools, services and incidentals to complete all
work required by these specifications.
All necessary materials and supplies; lumber, foundation and supports, bedding, sand and natural
backfill, etc. shall be included in the unit price bid for "point repair", or other specific bid item.
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The contractor shall furnish the necessary personnel and equipment which will be efficient and
appropriate to secure a satisfactory quality of work and a rate of progress to the satisfaction of
the Parish.
All work to be done under this contract shall be done with minimum inconvenience to the users
of the water system. The contractor shall coordinate his work with private property owners such
that water service is maintained to all users to the maximum extent possible. If the water service
is to be interrupted to any users for any length of time, the contractor shall notify all users
and Water Department prior to the disruption. All affected residences and businesses shall
be notified verbally and with written door tags prior to any water outage. Unless the
closure is mandated by an "emergency", 24-hour notice should be given.
Contractor shall conduct his operations as to insure the least inconvenience to the general public.
In this regard, the contractor's attention is directed to the requirements of division viii, temporary
signs and barricades.
Upon notification of a needed repair the contractor shall follow the following general procedure
(this is not meant to be all inclusive):
1. Excavate as much, to uncover and locate the repair area.
2. Install sheeting and bracing as required.
3. Locate and close the valves required to isolate the line section after proper notification.
4. Make the necessary repairs (disinfect all material to be used in repair prior to installation See
2.5)
5. Insure that line has some type of "blow-off" open, preferably a hydrant, crack valve on
opposite end to begin water flow of 2 fps, once all air expelled from main, open all closed valves
fully, flush main for approximately 10 minutes and then close blow-off point.
6. Restore site to the satisfaction of the Parish representative.
2.3 Valve locating procedure.
Detail #2.3-a. The contractor shall locate, close and subsequently reopen valves required to
isolate a line section to be repaired. As a guide the contractor shall utilize unit sheets supplied by
the Water Department. This process shall be paid for under a separate bid item worded as "close
and open water valves". The unit sheets shall be returned to Jefferson Parish Water Department
at the end of the contract.
This item shall compensate the contractor for locating an "apparently visible" water valve,
closing and reopening this valve. An apparently visible water valve is defined as a valve or valve
box that can be located on the surface or with a magnometer and is no more than 1" deep beneath
a surface covering other than paved.
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