Two (2) Year Contract to Provide Labor, Materials, and Equipment

Bid Number 50-00149757
Two (2) Year Contract to Provide Labor, Materials, and Equipment
Necessary for Turnkey Landscape Bed Maintenance Operations for
the Jefferson Parish Department of Parkways
BID DUE: April 28, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net , by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Stacey Champagne
Email: stacey.champagne@jeffparish.gov
Phone: 504-364-2688

Bid #50-00149757
TURNKEY LANDSCAPE BED MAINTENANCE OPERATIONS
JEFFERSON PARISH PUBLIC WORKS - PARKWAYS
Bonds
Performance Bond: A performance bond in the amount of $350,000.00 will be required at the signing of
the contract. The proposer acknowledges and agrees that the Performance Bond may be forfeited for
the successful proposer's failure to fully and faithfully perform its obligations in accordance with the
negotiated and executed agreement.
Licensing
Bidders shall be properly licensed in accordance with LA-R.S. 37:2150-2163 and must possess a Louisiana
State Contractor's License with the classification of SPECIALTY: LANDSCAPE, GRADING AND
BEAUTIFICATION (The license number is required to be on the electronic envelope and failure to do so
will result in automatic rejection and your bid will not be read aloud in accordance with public bid law.).
The apparent low bidder shall, within ten (10) calendar days of bid opening, submit copies of the front
and back (as applicable) of all Agriculture & Forestry licenses and certifications (listed below) required for
performance of the work. Such documentation is not required at the time of bid submission; however,
failure of the apparent low bidder to timely provide the required documentation within the ten (10) day
period shall render the bid non-responsive and subject to rejection.
Bidders shall possess the following licenses and certifications:
* Louisiana Department of Agriculture & Forestry State Landscape Horticulturalist License
* Louisiana Department of Agriculture & Forestry Ground Owner Operator License
* Louisiana Department of Agriculture & Forestry Category 3: Ornamental and Turf Pest Control;
* Louisiana Department of Agriculture & Forestry Category 6: Right-of-Way & Industrial Certification
All required licenses shall be issued in the name of the company submitting the bid and performing the
work. Any license held in an individual capacity, including but not limited to a Landscape Horticulturalist
License, must reflect the bidding company as the individual's place of business in the records of the
Louisiana Department of Agriculture & Forestry.
All required licenses and certifications shall remain valid and in good standing for the duration of the
contract. In the event of any change in an individually held license (e.g., Landscape Horticulturalist),
written notice of such change shall be provided to Jefferson Parish prior to continuation of work.
The Contractor bears sole responsibility for compliance with all applicable federal, state, and local laws,
rules, and regulations governing required licensure and certification.
All work must be performed by the Contractor. No subcontractors shall be used to fulfill this contract.
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Insurance
In addition to Jefferson Parish's standard insurance requirements, the Contractor shall possess Pollution
Insurance with the following coverages:
* Covering losses caused by pollution conditions that arise from the operations of CONTRACTOR;
* Minimum acceptable limits: $1,000,000 per incident; and $2,000,000 aggregate;
* Broad Form Named Insured endorsement;
* Fines, penalties and punitive damages to be included;
* Clean up costs to be included;
* Additional Insured endorsement in favor of Parish of Jefferson, its Districts, Departments,
Agencies and Employees under the direction of the Parish President and the Parish Council, and
should stipulate that the insurance afforded CONTRACTOR shall be primary insurance and that
any insurance carried by the Owner shall be excess and not contributing insurance;
* A Waiver of Transfer of Rights of Recovery Against Others to Us endorsement in favor of Parish
of Jefferson, its Districts, Departments, Agencies and Employees under the direction of the
Parish President and the Parish Council;
* If claims-made coverage is accepted, the retroactive date, if any, must precede the
commencement of the performance of the Contract; and
* Any retrospective date applicable to coverage will be maintained or an extended discovery
period will be exercised for a period of three (3) years, beginning when this Contract is
completed or terminated.
Scope
The Jefferson Parish Parkways Department (Parkways) is soliciting bids from qualified Contractors to
provide labor, materials, incidentals and equipment for turnkey landscape bed maintenance operations.
The contract period shall be for two (2) years. All work shall occur through a combination of scheduled
and as-needed maintenance.
Payment
Refer to Attachment 'B' for the schedule of required work for this two (2) year contract. Payment for
the work outlined in Attachment 'B' shall be made in equal monthly installment over twenty-four (24)
months. Although the required work may be different each month, the monthly invoice price will be the
same.
Any contract incidental work, additions, or subtractions, shall be made based on the provided unit prices
of the bid form. There is no minimum or maximum quantity of incidental items for this contract.
The provided unit prices for incidental items and/or work shall be calculated to the desired quantity for
the incidental task. For example, a chemical application may be priced at $100 for 1,000 SF, but the
required application is only 500 SF. The Purchase order for the work would be valued at $50.
Definitions and Specifications
Chemical Weeding (Non-Selective Herbicide): Chemical weeding (non-selective herbicide) shall refer to
the chemical treatment of visible weeds within a landscape bed with a non-selective post emergence
herbicide. All chemical weeding applications shall utilize a Parkways approved product. All applications
shall be performed by a Louisiana licensed applicator. All applications shall abide by the manufacturer's
rates, schedule and installation specifications. All applications shall be documented via a spray log and
shall be submitted to the Parkways Department when invoicing. Any damage to the existing plant
material or any adjacent turf areas as a result of chemical application shall be remedied by the
Contractor with no additional cost to Parkways.
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The Contractor shall spray bed edges to keep surround turf from entering the bed area, but should not
leave a visible line of dead turf. All spraying shall be to the edge of the mulch.
Dead Plant Material: Removal of dead, or partially dead, plant material is critical to the desired look of
the landscape beds. At the same frequency as weed removal, the Contractor shall be responsible for
removing dead plant material. Dead plant material is considered to be any stem, branch or entire shrub
that is severely dried out, brown in color or without foliage in comparison to similar plant material.
Removal may require simply clipping the dead stem, or removing the entire plant. If removing an entire
plant, the Contractor shall remove as much soil from the dead plant as possible to backfill the hole, then
spread existing much to cover the area to the greatest extent possible. Additional fill is not required. All
removed plants shall be reported to the Parkways Department so that replanting may be scheduled.
Debris: Debris shall refer to any organic foreign material that may be located within a landscape bed.
Debris may include, but not be limited to, tree limbs, leaves, grass clippings and the like. All removed
debris shall be properly disposed of off-site by the Contractor immediately after completion of any work
performed at each site. Debris removal shall be inclusive to any requested task at a particular site. Any
time that the Contractor performs a task at any site location, they shall ensure all debris is removed as
part of the task. For example, if the Contractor is given a purchase order to mulch a location, they shall
also pick up any debris at the site. There will be no separate pay item for debris removal.
Garden Soil: Garden soil shall refer to a blended soil mixture suitable for landscape plantings. Garden
soil shall be made up of approximately 60% native topsoil, 30% composted organic material and 10%
sharp sand. Pricing for garden soil shall include all material, freight, installation, tools and machinery.
Granular Fertilizer: Granular fertilizer shall refer to blended bag fertilizer in formulations specified by
Parkways. All granular fertilizer shall arrive to the site in sealed bags clearly displaying the fertilizer's
formulation. All applications shall be performed by a Louisiana licensed applicator. For scheduled
maintenance, the Contractor shall apply Lesco 14-14-14 Professional Landscape and Ornamental All-
Purpose fertilizer at the manufacturer's half rate. All applications shall be documented via a spray log
and shall be submitted to the Parkways Department when invoicing. The Contractor shall provide
incidental pricing in accordance with Attachment 'C'.
Granular Fungicide: Granular fungicide shall refer to bag fungicide in formulations specified by
Parkways. All granular fungicide shall arrive to the site in sealed bags clearly displaying the product's
name and label. All applications shall be performed by a Louisiana licensed applicator. All applications
shall abide by the manufacturer's rates, schedule and installation specifications. All applications shall be
documented via a spray log and shall be submitted to the Parkways Department when invoicing.
Granular Pre-Emergent Herbicide: Granular pre-emergent herbicide shall refer to a selective pre-
emergent herbicide as specified by Parkways. All granular pre-emergent herbicide shall arrive to the site
in sealed bags clearly displaying the product's name and label. All applications shall be performed by a
Louisiana licensed applicator. All applications shall abide by the manufacturer's rates, schedule and
installation specifications. In general, the Contractor shall be directed to apply the product at 1/4 the
manufacturers recommended rate for the year, per application. It is typical that the granular pre-
emergent herbicide shall be applied to landscape beds four (4) times per year. For scheduled
maintenance, the Contractor shall apply FreeHand(R) 1.75G herbicide. All applications shall be
documented via a spray log and shall be submitted to the Parkways Department when invoicing. When
applying granular pre-emergent herbicide in the vicinity of ornamental grasses, application shall take
place outside of the drip line of the grasses. No granular material shall be applied within the crown of
ornamental grasses. The Contractor shall provide incidental pricing in accordance with the Bid Form.
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Hand Weeding: Hand weeding shall refer to the manual removal of weeds and undesirable plant
material from a landscape bed. All debris generated from hand weeding shall be properly disposed of
off-site by the Contractor immediately after completion of hand weeding.
Horticultural Oil: Horticultural oil shall refer to bottled horticultural oil in formulations specified by
Parkways. All horticultural oil shall arrive to the site in sealed manufacturer's containers. All
applications shall be performed by a Louisiana licensed applicator. All applications shall be documented
via a spray log and shall be submitted to the Parkways Department when invoicing. All applications shall
abide by the manufacturer's rates, schedule and installation specifications.
Insecticide: Insecticide shall refer liquid or granular formulations specified by Parkways. All insecticides
shall arrive to the site in sealed manufacturer's containers. All applications shall be performed by a
Louisiana licensed applicator. All applications shall abide by the manufacturer's rates, schedule and
installation specifications. All applications shall be documented via a spray log and shall be submitted to
the Parkways Department when invoicing.
Inspection: Prior to any Owner requested tasks (outside of the scheduled maintenance described in
Attachment 'B') taking place, a site inspection must occur with both the Contractor and the Owner. The
inspection shall ensure an agreed upon square foot quantity of landscape bed area is derived, as well as
to document existing conditions and discuss the expected standards of work. All agreed upon square
foot quantities of landscape bed areas shall be recorded for future tasks involving the same area(s).
Once the Contractor has completed any assigned task(s), they must immediately notify the Parkways
Department so that an inspection of the work can be performed to ensure the quality of work
expectations are met. Any work not deemed acceptable by the Owner shall be immediately be revised
by the Contractor prior to invoicing. In instances of herbicide applications, Parkways will inspect for
signs of decline. In the event that weed dieback is insufficient, the Contractor may be required to
provide a second application at no cost to Parkways.
Jefferson Parish Parkways Department: The Jefferson Parish Parkways Department (Parkways) shall be
considered the Owner of this contract. All directives and approvals shall come from a Parkways
representative.
Liquid Fungicide: Liquid fungicide shall refer to bottled fungicide in formulations specified by Parkways.
All liquid fungicide shall arrive to the site in sealed manufacture's containers. All applications shall be
performed by a Louisiana licensed applicator. All applications shall abide by the manufacturer's rates,
schedule and installation specifications. All applications shall be documented via a spray log and shall be
submitted to the Parkways Department when invoicing.
Liquid Herbicide: Liquid herbicide shall refer to bottled herbicide in formulations specified by Parkways.
All liquid herbicides shall arrive to the site in sealed manufacture's containers. All applications shall be
performed by a Louisiana licensed applicator. All applications shall abide by the manufacturer's rates,
schedule and installation specifications. In some situations, the Contractor shall be directed to apply a
product at 1/3 the manufacturers recommended rate for the year. All applications shall be documented
via a spray log and shall be submitted to the Parkways Department when invoicing. The Contractor shall
provide pricing accordingly as specified on the Bid Form.
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Miscellaneous Task w/Director's Approval: The majority of anticipated tasks are included for unit pricing
as part of this bid. In the event that a task not included on the bid form is required, the Contractor will
be asked by Parkways to provide a fee proposal for the work. At the discretion of the Parkways Director,
the fee proposal can be approved in an amount not to exceed $10,000.00.
Mulch: Mulch shall refer to cut pine straw bag mulch or to baled pine straw mulch. All cut pine straw
mulch shall arrive to each site in sealed bags (min. 2 cubic feet) prior to installation and all baled mulch
(min. 3 cubic feet) shall arrive in a tied bundle in accordance with industry standards. All mulch shall be
free of trash and debris. Mulch shall be placed in order to maintain a minimum depth of 4" (including
any existing mulch layers).
Ornamental Grass Pruning: Ornamental grass pruning shall occur one time per year, typically in early
March. At the time of pruning, the ornamental grass clumps shall be trimmed down to about 6" in
uniform height. The Contractor shall be responsible for removing all trimmed debris from the site. It
will not be acceptable for the clippings to be left in the bed area. Minor pruning may be required at
other times during the year to create separation or reduce plant material overhang, but the only time
ornamental grasses should be cut back is at the designated pruning in March.
Shrubs: Shrubs shall be considered any plant material within a landscape bed. For this contract, tree-
form plant material such as crape myrtles and hollies shall be considered shrubs when they are located
inside of a landscape bed. Class A trees such as cypress, oaks and magnolias are excluded from this
contract. In addition, ground cover and perennial plant material located within landscape beds shall
also be considered as shrubs.
When incidental shrub planting is requested, the task shall include supply and installation of the plant
material. In addition, all newly planted shrubs shall be irrigation by the Contractor the same day that
installation occurs. Subsequent irrigation shall be the responsibility of Parkways.
Shrub Pruning: Shrub pruning shall refer to the manual, or mechanical, trimming of all landscape
material within a landscape bed, excluding Class A trees. All debris generated from shrub pruning shall
be properly disposed of off-site by the Contractor immediately after completion of shrub pruning. Class
A tree pruning shall not be a requirement of this contract.
Various types of plant material may require different levels of pruning. Prior to each scheduled pruning,
the Contractor shall consult with the Parkways Department on the desired pruning plan. Depending on
environmental factors, more or less pruning may be required to achieve the desired look. Additionally,
some varieties of plant material, such as ornamental grasses, may not require any pruning during a
scheduled pruning cycle. Failure to communicate with the Parkways Department prior to pruning may
result in termination of the contract.
Shrub Replacement: Shrub replacement shall refer to the supply and installation of in-kind, or new,
shrubs. Shrub replacement shall apply to all plant material within a landscape bed, excluding class A
trees. Pricing for shrub replacement shall include all material, tools, incidentals, freight and fees
associated with acquiring and installing the specified plant material. Tree form shrubs such as crape
myrtles and hollies shall require staking utilizing metal 'T' posts and synthetic landscape strapping. No
watering bags are required for any plant material replacement.
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Sod Replacement: Sod replacement shall refer to the supply and installation of in-kind, or new, turf. At
the Contractor's discretion, sod may be installed as rolls, mini rolls or squares. All sod shall be delivered
to the site in good, properly hydrated, condition. Sod installation shall include minor hand grading to
prepare the existing soil to receive the new sod. No filling or grubbing shall be required for sod
replacement. All newly installed sod shall be countersunk to meet flush with the surrounding
turf/grade. All newly installed sod shall be saturated with water and rolled so that the surface is smooth
to follow the existing grade. After the initial saturation, subsequent watering shall be the responsibility
of Parkways.
Soil Testing: Soil testing shall refer to the acquisition of soil samples, as directed by Parkways, and
delivery to an accredited soil testing lab such as Spectrum Analytic, Inc. Soil testing shall be a basic soil
test with micronutrients. As directed by Parkways, multiple soil samples may be required for a soil test.
Spot Spraying: Spot spraying shall refer to the selective spraying of herbicide within a landscape bed.
Spot spraying is typically related to the application of a non-selective herbicide, but may also be used
with other herbicide products at the discretion of Parkways. All applications shall be documented via a
spray log and shall be submitted to the Parkways Department when invoicing.
Trash: Trash shall refer to any manmade, inorganic, debris that may be located within a landscape bed.
All trash shall be picked up by the Contractor prior to any work taking place at a given site. The picked
up trash shall be properly disposed of off-site by the Contractor immediately after completion of any
work performed at each site. Trash removal shall be inclusive to any task taking place at a particular
site. Any time that the Contractor performs a task at any site location, they shall ensure all trash is
removed as part of the task. For example, if the Contractor is given a purchase order to mulch a
location, he shall also pick up any trash at the site. There will be no separate pay item for trash removal.
Traffic Control: Traffic control shall refer to as needed, cones, signs, flagmen, barricades and the like to
safely move vehicular and/or pedestrian traffic around a work site. All traffic control shall be the
responsibility of the Contractor. In the even that any vehicular traffic lanes need to be closed by the
Contractor, they must provide Parkways with written notice a minimum of ten (10) working days prior to
the desired closing(s). There will be no separate pay item for traffic control.
Tree Replacement: Tree replacement shall refer to the supply and installation of in-kind, or new, trees.
Pricing for tree replacement shall include all material, tools, incidentals, freight and fees associated with
acquiring and installing the specified plant material. Trees shall require staking utilizing metal 'T' posts
and synthetic landscape strapping. No watering bags are required for any tree plantings.
Purchase Orders and Invoicing: Any work performed outside of the required maintenance schedule
outlined in Attachment 'C' shall require Parkways to provide a Purchase Order to the Contractor
authorizing the requested work. The Contractor shall not perform any additional work without receiving
a purchase order from Parkways. If any work is performed without a purchase order, the Contractor
may not be compensated.
Invoicing shall be submitted once per month based on the completed work. Once all work is complete,
inspected and approved by Parkways, the Contractor may submit an invoice for the work. As applicable,
spray logs must be submitted with each invoice.
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Scheduled Work: This contract shall include a set schedule of maintenance items to be performed at
various locations throughout Jefferson Parish. Refer to Attachment 'A' for a list of required locations
and an approximate landscape bed square footage calculation for each location. Refer to Attachment
'B' for a calendar of required work for each location.
This scheduled work shall be the basis for payment each month. Within the bid form, the 'Monthly
Maintenance' line item shall refer to the scheduled work to be performed at each site location (see
Attachment 'A') and in accordance with the maintenance schedule (see Attachment 'B'). Even though
the frequency and the number/type of task may vary each month, the 'monthly maintenance' price will
be the same for each of the contract's twenty-four (24) months.
Any additional and/or incidental maintenance each month shall be added to the 'monthly maintenance'
price. Any deducted locations shall be reduced from the 'monthly maintenance' price.
Steel Landscape Edge: Pricing for steel landscape edge shall include commercial grade steel edging, in
either green or black, installed with the manufacturer supplied stakes. Edging dimensions shall be a
minimum of 3/16" thick by 4" in height.
Quantity Calculations for As-Needed Work
In addition to the scheduled maintenance operations (see Attachment's 'A' and 'B'), incidental work may
be requested by Parkways. There is no guaranteed minimum or maximum of incidental work to be
performed by the Contractor. Refer to the Bid Form for a list of incidental items to be included in this
bid for pricing. Unit pricing for each line item of the Bid Form shall include all material, labor, tools,
incidentals and machinery required to complete the task.
Most items listed within the Bid Form shall be priced in square foot increments. When an incidental
task is requested by Parkways, the Contractor and a Parkways representative shall measure the site and
determine an agreed upon square footage of landscape bed area. For simplicity, each individual
landscape bed shall be rounded up or down to the nearest 10 square feet. For example, if the agreed
upon area of a landscape bed is 226 square feet, the purchase order will reflect an assignment for 230
square feet.
For chemical applications, bid pricing shall include the product, labor, equipment and incidentals
required to make the application in accordance with the manufacturer's specifications. The Contractor
will be responsible for locating as-needed water sources to apply the product as well as to water-in the
product. In addition, the bid pricing shall reflect each physical application. The manufacturer, and/or
Parkways, may recommend or require multiple applications of a product in certain situations. The
Contractor shall be compensated for each individual application.
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Attachment 'A'
Scheduled Work Locations
The below locations shall receive regularly scheduled maintenance as outlined in Attachment 'B'. Each
location includes an approximate square foot area calculation to better define each location.
Additionally, it is encouraged that all prospective bidders visit the site locations prior to submitting a bid.
Eastbank +/- 36,800 SF:
Apple Pi Sculpture 915 SF
o
4500 Power Boulevard
Sculpture Display (median) 1,625 SF
o
Power Boulevard at Schouest Street
W. Esplanade Median Landscape 2,100 SF
o
From Power Boulevard to Rebecca Boulevard
North Bridgedale Sign 135 SF
o
1513 Transcontinental Drive
Willowdale Sign 65 SF
o
W. Napoleon Avenue near Tina Street
Clearview Shores Park 650 SF
o
4585 Folse Drive
Helios Sewer Station 1,025 SF
o
600 Helios Avenue
Orpheum Avenue 6,500 SF
o
Metairie Road to Narcissus Street
Northline Street 1,250 SF
o
Orpheum Avenue to the West
Nassau Drive 1,000 SF
o
Englewood Parkway to the West
Along Golf Course
North Causeway Boulevard 5,340 SF
o
Center Median of Causeway Boulevard from I-10 to Lake Pontchartrain
(5) landscape beds total - at each sculpture
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Bonnabel Place Sign (North) 420 SF
o
1245 Bonnabel Boulevard
Bonnabel Place Sign (South) 300 SF
o
200 Bonnabel Boulevard
Pontchartrain Shores Sign (median) 100 SF
o
Near 4419 Transcontinental Drive
Pontchartrain Shores Sign (median) 100 SF
o
Near 4414 Clearview Parkway
Pontchartrain Gardens Sign (median) 100 SF
o
Near 4016 Transcontinental Drive
17th Street Landscape Beds (median) 3,050 SF
o
Between Causeway Boulevard and Severn Avenue
17th Street Landscape Planters 50 SF
o
From N Arnoult Road to Severn Avenue
18th Street Landscape Planters 15 SF
o
From N Arnoult Road to Severn Avenue
19th Street Landscape Planters 30 SF
o
From N Arnoult Road to Severn Avenue
Lift Station Landscape Bed 470 SF
o
Edenborn Avenue at 18th Street
Whitney Heights Sign 60 SF
o
2600 Veterans Boulevard
Beverly Garden Entrance 900 SF
o
2202 Metairie Road
River Ridge Sign 415 SF
o
Little Farms Avenue at Ivy Street
Little Farms Sign and Beds 3,630 SF
o
Little Farms Avenue at Jefferson Highway
Bunche Village Sign and Beds 1,455 SF
o
1600 S. Lester Avenue
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