Two (2) Year Contract for the Supply of Diesel and Gasoline

Bid Number 50-00150030
Two (2) Year Contract for The Supply of Diesel and Gasoline (Bulk
Fuel) for the Jefferson Parish Department of Fleet Management
BID DUE: June 11, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.gov , by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Stacey Champagne
Email: stacey.champagne@jeffparish.gov
Phone: 504-364-2688

Two (2) Year Contract for a Supply of Diesel and Gasoline (Bulk Fuel) for the Jefferson Parish
Department of Fleet Management
Bid #50-00150030
The Jefferson Parish Department of Fleet Management is responsible for the
distribution of fuel to various departments within Jefferson Parish. The Bulk Fuel
deliveries are necessary to maintain daily operations, such as continued water,
sewerage, drainage services and pump station operations for both the East Bank and
West Bank of Jefferson Parish. This contract will be used throughout the year for fuel
distribution. In the case of an emergency situation, portions of the scope of work may
be eligible for Federal Emergency Management Agency (FEMA).
1. QUANTITIES:
* No specific quantities are guaranteed. Amounts are for bidding purposes only
* Only quantities needed by the department during the contractual period will be
ordered.
* Estimated usage is based on the past twelve (12) months use.
2. TERMINOLOGY - DEFINED HEREIN:
A. OPIS - Oil Price Information Service
B. Tank Wagon - Shall mean a delivery by a Tank Wagon/Truck with capacity up to four
thousand five hundred (4,500) gallons.
C. Transport Truck - Shall mean a delivery by a Transport Truck with the capability of a
combination load with a minimum delivery of four thousand five hundred (4,500)
gallons of fuel or greater.
D. Vendor Pricing - The vendor's price to cover all costs associated with providing fuel
to Jefferson Parish as outlined with the Invitation to Bid.
E. Terminal Name/Location - Name of Terminal as referenced in the Weekly OPIS
PADD 3 Report, representing New Orleans, LA.
3. VENDOR PRICING:
a. Vendors are to bid prices only Oil Price Information Service (OPIS). For
the duration of the contract,
a copy of Oil Price Information Service (OPIS) official New Orleans prices is
required every week it is published.
b. Bids offering "Vendor's plant plus freight" will not be considered for
award.
c. Vendors prices must be submitted on estimated delivery for each load of
each type of fuel.
d. Prices based on combined minimum quantities will not be considered for
award.
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e. The vendors price shall include all applicable charges of delivery and
overhead as well as the Superfund tax, inspection fees, Leaking Underground
Storage Tank, and Oil Spill Liability Trust Fund (LUST)
f. **No additional charges for underground storage and related fees will be
allowed. **
g. Contractor must supply the Oil Price Information Service (Newsletter
Pricing Report) publication to Jefferson Parish weekly with contractor's
invoice.
h. The vendor price shall be noted on the price sheet as follows:
1. Prices must be limited to four places behind the decimal
due to computerization. If price is submitted for more
than four places behind the decimal, it will be rounded up
or down to the nearest then thousandth.
2. The vendor's prices shall remain firm throughout the
entire term of this contract.
3. Award will be made to the vendor quoting the lowest
pricing for each location.
4. BASE PRICE
a. Price will be the Oil Price Information Service (OPIS) weekly unbranded rack average
per New Orleans, LA rack Thursday posted the following Monday.
b. Oil Price Information Service PIS (OPIS) price published Thursday will be used for
deliveries made Monday through Sunday of the week issued. Deliveries made Friday,
Saturday or Sunday will use the current published OPIS for delivery dates.
c. This contract, for bid purposes, should use the Oil Price Information Service (OPIS)
Newsletter pricing for New Orleans, Louisiana Volume 46, Number 17 issued April
27, 2026 for prices confirmed through April 23, 2026.
5. TAXES: State motor fuel tax (.20 road, excise) will be added to the average Oil Price
Information Service (OPIS) price per gallon and on road diesel fuel. **** State motor fuel tax
(road, excise) tax will not be paid for diesel off road fuel.
6. INVOICES: Vendor price, Base price Oil Price Information Service (OPIS), and State
motor fuel tax (road, excise) will be the basis for invoice price by the vendor.
7. STATE SALES TAX AND FEDERAL TAX
a. Are not to be included in bid prices.
b. Taxes MAY NOT be added to invoices.
c. BIDS WHICH INCLUDE THIS TAX WILL NOT BE CONSIDERED FOR AWARD.
d. ANY REFUNDS DUE WILL BE THE VENDOR'S RESPONSIBILITY.
e. Questions regarding applicable fuel taxes, contact the Department of Revenue at
(225)219-7656.
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f. Should there be a federal tax increase, vendor must notify the Jefferson Parish Fleet
Management Department and attach notice to the first receipt of increase.
8. Reid Vapor Pressure INDEX: Louisiana uses conventional 9.0 Reid Vapor Pressure
(RVP) gasoline index pricing throughout the year excluding the months of June
through September when seven-point eight (7.8) Reid Vapor Pressure (RVP)
gasoline is mandated by the Environmental Protection Agency in some areas.
All motor fuels must meet or exceed federal and state specifications for the ATM
test method. The motor fuels products shall be equivalent to Texaco, Exxon or
Shell. Should any equipment perform improperly from poor quality fuel, the fuel
will be tested by the Parish. If fuel is to be of lesser quality than the
manufacturer's listed, it shall be removed and replaced at contractor's expense.
9. OCTANE: The minimum octane and product specifications shall be as specified: eighty
seven percent (87%) Octane and low sulfur diesel. The Energy Policy Act (EPS) of 2005 states
the national standard applicable to gasoline refiners and importers for 2008 is 7.76% of
gasoline production and imports. The expectation is that, on average, the national pool of
gasoline will contain at least 7.76% Ethanol - the RFS standard is a minimum requirement, so
actual Ethanol use may be higher. The standard will be met by blending gasoline with 10%
ethanol and some ethanol will find its way to E85. All motor fuels must meet or exceed
federal state specifications for the ASTM test method. The motor fuel products shall be
equivalent to Texaco, Exxon, or Shell. Should any equipment perform improperly from poor
quality fuel, the fuel will be tested by the Parish. If fuel is found to be of lesser quality than
the manufacturers listed, it shall be removed and replaced at contractor's expense.
10. DELIVERY: Fuel is to be delivered to the agency's tank(s) within forty-eight (48) hours
after notification is received unless specified otherwise by the agency. Vendor must make
every effort to have an adequate supply of gasoline and/or diesel fuel in order to meet the
Department's requirements, as ordered, where ordered, during the life of the contract.
However, in the event the contractor cannot make delivery within forty-eight (48) hours, the
Department of Fleet Management reserves the right to purchase gasoline and/or diesel fuel
on the open market. All deliveries shall be made in such quantities and such destinations as
requested.
11. PAYMENTS: Invoices will be paid within thirty (30) days from the date of receipt and
acceptance of delivery. Payment will be made for the item(s) ordered at the unit price
in effect when delivered for fuel type at the Oil Price Information Service (OPIS) New
Orleans, LA rack unbranded rack average ending the Thursday prior to Monday posting
for that terminal location, plus Vendor pricing, plus application State motor fuel tax
(road, excise). Such price and payment shall constitute full compensation for furnishing
and delivering the fuel requested.
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"Portions of the scope of work for this Project may be eligible for reimbursement
through the Federal Emergency Management Agency ("FEMA"). Accordingly, the FEMA
Contract Provisions for Non-Federal Entities Under Federal Awards required by 2 C.F.R.
200.327 and Appendix II to 2 C.F.R. Part 200, attached hereto as Attachment "A," are
incorporated herein and shall apply to this Scope of Work."
12. Contract Requirements: Quantities shown are based on the previous twelve (12)
months usage, or estimates, where usage is not available. Vendor must supply at bid
prices actual requirements as ordered whether the total of such requirements is more
or less than the quantities shown.
13. Contractual Period: The Parish of Jefferson intends to award all items for an initial
period of twenty-four (24) months. Period will be from October 12, 2026 through
October 11, 2028.
14. Fuel Sites and Accessibility: All Agency tanks shall be properly equipped to enable the
vendor to safely deliver fuel. The vendor shall notify the agency of all situations that
may be deemed unsafe. A vendor may refuse to deliver fuel to an unsafe fuel site until
the safety issue is resolved. The agency shall work with the vendor marking a delivery to
assure that the vendor has proper accessibility to all tanks being fueled.
15. Fuel Tankers:
Vendor must provide two (2) fuel tanks, two (2) bobtail tankers and four (4)
drivers on an as needed basis to be available within a twenty-four (24) hour
notice during Hurricane Season or any other declared emergency.
Tankers are to arrive fully filled at designated locations on the East and West
Banks for Jefferson Parish. They MUST have full access to company owned depots to
refuel as needed. Jefferson Parish MUST have priority rights to the company's fuel
depots for the duration of the emergency. The fuel tankers are to have an eight
thousand five hundred (8,500) gallon capacity and be filled with diesel fuel. The bobtail
tankers are to have a four thousand five hundred (4,500) gallon capacity and be filled
with two thousand and five hundred (2,500) gallons of diesel and two thousand (2,000)
gallons of unleaded gasoline. Truck and drivers will remain under the direction of the
Jefferson Parish President for the duration of the emergency.
Jefferson Parish will provide the drivers with room and board with the Emergency Staff of
Jefferson Parish. Drivers must be licensed, insured and HAZMAT certified.
Jefferson Parish will only pay for the amount of diesel and unleaded fuel actually pumped from
the tankers for our use. Jefferson Parish will pay for the time that the drivers are under our
direction. Pricing to be for two (2) fuel tankers, two (2) bobtail tankers and four (4) drivers.
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16. Renewal Clause:
If a new contract has not been executed by October 1, 2026, the existing contract shall
automatically extend until the end of the calendar year. This contract will be utilized for
the Parish's standard fuel needs AND in
emergency situations such as severe weather events and any other unforeseen
emergencies.
17. Insurance-
* The terms and conditions of Resolution NO. 136353 (AMENDS RESOLUTION NO.
113646) will be considered a part of the bid whether attached or not. A copy may be
obtained from the Office of the Parish Clerk, 6th Floor, General Government Building,
200 Derbigny St., Gretna, LA 70053 or can be found on the Jefferson Parish Website-
Department of Purchasing.
* PLUS: Please see attached bid packet for STANDARD INSURANCE requirements:
* PLUS:
CONTRACTOR'S POLLUTION:
If the project involves pollutants of any kind, in any manner, including cleanup, this
section applies: Covering losses caused by pollution conditions that arise from the operations
of Contractor;
1. Minimum acceptable limits: $1,000,000 per incident; $2,000,000 aggregate;
2. Broad Form Named Insured endorsement;
3. If transporting any pollutants, policy to include the Broad Form
Transportation Pollution Form CA 99 48, or the most current form available;
4. Fines, penalties and punitive damages to be included;
5. Clean up costs to be included;
6. Additional Insured endorsement in favor of the Parish of Jefferson, its
Districts, Departments, Agencies and Employees under the direction of the
Parish President and the Parish Council and should stipulate that the
insurance afforded Contractor shall be primary insurance and that any
insurance carried by the Parish shall be excess and not contributing
insurance;
7. Waiver of Transfer of Rights of Recovery Against Others to Us in favor of the
Parish of Jefferson, its Districts, Departments, Agencies and Employees under
the direction of the Parish President and the Parish Council;
8. If claims-made coverage is accepted, the retroactive date, if any, must
precede the commencement of the performance of the contract; and
9. Any retrospective date applicable to coverage will be maintained or an
extended discovery period will be exercised for a period of three (3) years,
beginning when this Contract is completed or terminated.
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18. Location of Fuel Deliveries and Size of Tanks. Note: Each tank is aboveground.
Jefferson Parish Pump Stations
1. Bonnabel
1500 Beverly Gardens Drive
Metairie, Louisiana
Two tanks at nineteen thousand and five hundred gallons with a thirty-nine-thousand-gallon
capacity
Four Tanks at five hundred gallons with a two-thousand-gallon capacity.
2. Suburban
4800 Lake Villa Drive
Metairie, Louisiana
Three tanks at sixteen thousand gallons with a forty-eight-thousand-gallon capacity.
Four tanks at five hundred gallons with a two-thousand-gallon capacity.
3. Elmwood
5400 Caryota Drive
Metairie, Louisiana
Three tanks at sixteen thousand gallons and a forty-eight-thousand-gallon capacity
Eight tanks at five hundred gallons and a four-thousand-gallon capacity
4. Duncan
1800 Joe Yenni Boulevard
Kenner, Louisiana
Three tanks at sixteen thousand gallons and a forty-eight-gallon capacity
Five tanks at five hundred gallons and a two thousand- and five-hundred-gallon capacity
5. Parish Line
3100 Grand Lake Boulevard
Kenner, Louisiana
One tank at twelve thousand gallons and a twelve-thousand-gallon capacity
6. New Ames
5100 Rochester Drive
Marrero, Louisiana
Four tanks at ten thousand gallons with a forty-thousand-gallon capacity
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7. Planters
268 Bypass Road
Belle Chasse, Louisiana
Three tanks at nine thousand five hundred gallons and a twenty-eight five hundred gallon
capacity
8. Westwego Number One
100 Vic A Pitre Dr.
Westwego, Louisiana
Two tanks at eight thousand gallons and a sixteen-thousand-gallon capacity
9. Westwego Number Two
820 Laroussini St.
Westwego, Louisiana
Two tanks at five thousand gallons and a ten-thousand-gallon capacity
10. Whitney/Barataria
1301 Engineers Road
Belle Chasse, Louisiana
Two tanks at eleven thousand gallons and a twenty-two-thousand-gallon capacity
11. Mount Kennedy
3100 Mount Kennedy Drive
Marrero, Louisiana
Two tanks at six thousand and six hundred gallons and a thirteen-thousand-gallon capacity
Two Tanks at five hundred gallons and a one-thousand-gallon capacity
12. Bayou Segnette
801 Louisiana Avenue
Westwego, Louisiana
Two tanks at twenty thousand gallons and a forty-thousand-gallon capacity
13. New Bayou Segnette
801 Louisiana Avenue
Westwego, Louisiana
Two tanks at twenty thousand gallons and a forty-thousand-gallon capacity
One tank at five hundred gallons with a five-hundred-gallon capacity
One tank at two hundred and seventeen gallons and a two hundred seventeen-gallon capacity
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14. Cousins Number Two
2466 Destrehan Avenue
Harvey, Louisiana
Three tanks at twenty thousand gallons and a sixty-thousand-gallon capacity
One tank at five hundred gallons and a five-hundred-gallon capacity
One tank and two hundred and fifteen gallons and a two hundred- and fifteen-thousand-gallon
capacity
15. Estelle Number One
2195 Barataria Boulevard
Marrero, Louisiana
Two tanks at eight thousand gallons and a sixteen-thousand-gallon capacity
16. Estelle Number Two
3850 Destrehan Avenue
Marrero, Louisiana
Two tanks at six thousand gallons and a twelve-thousand-gallon capacity
17. Harvey
1600 Destrehan Avenue
Harvey, Louisiana
One tank at ten thousand gallons and a ten-thousand-gallon capacity
18. Hero
4644 Peters Road
Harvey, Louisiana
Three tanks at thirteen thousand four hundred gallons with a forty thousand two-hundred-
gallon capacity
19. Lake Cataouatche Number One
3901 Highway 90
Avondale, Louisiana
Two tanks at seven thousand gallons and a fourteen-thousand-gallon capacity
20. Lake Cataouatche Number Two
3901 Highway 90
Avondale, Louisiana
One tank at ten thousand gallons and a ten-thousand-gallon capacity
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The following locations are approximate size tanks and gallons:
1. Canal Street
100 Canal Street
Metairie, Louisiana
Two tanks at one thousand and six hundred gallons and a three thousand two-hundred-gallon
capacity
2. Belmont
Belmont Street and Napoleon Canal
Metairie, Louisiana
Two tanks at one thousand and four hundred gallons with a two thousand eight-hundred-gallon
capacity
3. North Starrett
North Starrett and Napoleon Canal
Kenner, Louisiana
Two tanks at one thousand gallons and a two-thousand-gallon capacity
4. Harahan
1088 Dickory Avenue
Harahan, Louisiana
Two Tanks at two thousand gallons and a four-thousand-gallon capacity
5. Sauve
9940 Jefferson Highway
Jefferson, Louisiana
Two tanks at two thousand gallon and a four-thousand-gallon capacity
6. Westminister
2050 Watling Drive
Marrero, Louisiana
Two tanks at two thousand gallons and a four-thousand-gallon capacity
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