Two (2) Year Contract for The Supply, Installation, and Maintenance on

Bid Number 50-00148628
Two (2) Year Contract for The Supply, Installation, and Maintenance
on an as Needed Basis of Various Holiday Theme Decorations and
Lights for The Jefferson Parish Department of Parkways
BID DUE: April 23, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net , by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist II: Stacey Champagne
Email: stacey.champagne@jeffparish.gov
Phone: 504-364-2688

TWO (2) YEAR CONTRACT FOR THE SUPPLY, INSTALLATION, AND MAINTENANCE ON AN AS
NEEDED BASIS OF VARIOUS HOLIDAY THEME DECORATIONS AND LIGHTS FOR THE
JEFFERSON PARISH DEPARTMENT OF PUBLIC WORKS-PARKWAYS DEPARTMENT
BID #50-00149628
NON-MANDATORY PRE-BID CONFERENCE
All bidders are invited to attend the NON-MANDATORY pre-bid conference to be held at 9:00 am on
Friday, April 6, 2026 in the General Government Building located at 200 Derbigny Street, Suite
4400, Gretna, Louisiana 70053.
LICENSING
* Louisiana State Contractors' Commercial license with the subclassification of LIMITED
SPECIALTY SERVICES (This license number is required to be on the electronic envelope)
AND/OR
* Louisiana State Contractors' Commercial license with the classification of ELECTRICAL (This
license number is required to be on the electronic envelope)
AND/OR
* Louisiana State Contractors' Commercial license with the classification of BUILDING
CONSTRUCTION (This license number is required to be on the electronic envelope)
The Contractor is solely responsible for abiding by all applicable laws and regulations relating to each
required license.
PERIOD OF AGREEMENT
The term of the contract shall be for two (2) years.
SCOPE OF WORK
The Jefferson Parish Department of Public Works - Parkways Department (Parkways) is soliciting
qualified Contractors for a two (2) year contract for as-needed turnkey rental holiday lights and
decorations. The scope of work shall include as-needed supply and temporary installation for various
holiday themed lights and decorations throughout unincorporated Jefferson Parish. This shall include
turnkey maintenance of the designated areas to include all specified aspects of landscape maintenance.
All pricing shall include the necessary equipment, incidentals, licenses, insurance, labor, fuel and
transportation to perform the work.
This contract shall be implemented within the rights-of-way of Jefferson Parish. This contract shall not
require the installation of lights and decorations onto Parish buildings. Work shall include, but not be
limited to, landscape beds, trees, park areas, median lawn areas and utility poles located within the right-
of-way.
PREVIOUS INSTALLATIONS
Please note that this contract does not guarantee a minimum, or maximum, amount of work. However,
below is a list of past installations to provide and estimated amount of work for the winter holiday season.
* Ames Boulevard Right-of-Way (Lapalco Blvd to Barataria Blvd) - provide and install
eighty (80) pole decorations a minimum of 7' in height.
* Manhattan Boulevard Median (12th St to Lapalco Blvd) - wrap four (4) Live Oak trees in
5mm LED lights, wrap twenty-four (24) Crape Myrtle trees in 5mm LED lights, provide
and install sixteen (16) lighted ornaments for the Live Oak trees, provide and install two
(2) decorative lighted reindeer ground decorations.
* Hope Haven Facility (1130 Barataria Blvd) - within the existing non-operational fountain
area, supply and install two (2) 15' minimum height RGBW lighted sculptural trees with
greenery, supply and install two (2) 10' minimum height RGBW lighted sculptural trees
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with greenery, supply and install a minimum of 100 linear feet of lighted LED garland
lights.
* Bonnabel Boulevard (near W. Esplanade Ave and near Codifer Blvd) - wrap five (5) Live
Oak trees in 5mm LED lights, wrap two (2) Crape Myrtles in 5mm LED lights, provide and
install twenty (20) lighted ornaments for the Live Oak trees, provide and install two (2)
decorative lighted reindeer ground decorations.
INVOICING
Bid pricing shall be provided as unit costs for rental on a monthly basis. As-needed, the Contractor shall
be required to provide proposals for various installations utilizing the contracted bid pricing. Once each
proposal is approved, a Purchase Order shall be issued for each location requiring rental decorations.
Once work is installed and verified to be operational, the Contractor may submit and invoice in the
amount of each Purchase Order. There is no guaranteed quantity of work for this contract. All bid items
shall include all associated costs related to the item such as labor, materials, equipment, fuel, insurance
and related incidentals.
LINE ITEMS
This contract shall be for as-needed holiday decoration rentals. Unit pricing for this turnkey contract shall
include the installation, rental items, incidentals and removal of various holiday themed decorations.
Each unit price shall be per item, per month of rental. When requested by Jefferson Parish, the minimum
rental period for each item shall be two months. The contractor shall be provided with a minimum of three
(3) weeks' notice prior to the decorations being installed. Once decorations are installed, and approved
by Jefferson Parish, the monthly rental term will begin.
Line items may encompass multiple themed options. For example, a 7' pole decoration may include
various themes such as a tree, candy cane or snowflake. The Contractor will be responsible for providing
color images of all available items for Jefferson Parish to select from when completing a Purchase Order.
String light rentals shall be priced per stand of lights. In most situations, multiple strands of lights will be
connected to illuminate an object such as a tree or sign. Prior to the issuance of a Purchase Order, the
Contractor and Jefferson Parish shall determine the number of string lights required for an agreed upon
quantity.
Some line-item pricing shall be defined by the installation type such as trees, landscape beds and
hardscape areas such as signs and decorative concrete fountains. Trees have been broken down into
size classifications of Class A and Class B. Class A trees shall include trees over 25' in height such as
Live Oaks, Magnolias and large palms. Class B trees shall include trees less than 25' in height such as
Crape Myrtles, Hollies and small Palms. Example images of typical decorations have been included
within these specifications.
Description of biddable line items are listed below:
5-MILLIMETER LED STRING LIGHTS
Provide and temporarily install 5-millimeter LED string lights. 5-millimeter string lights shall have a
minimum of seventy (70) lights per string with an approximate spacing of 4" between bulbs. Total length
of the string shall be approximately 23'. Wire shall be a minimum of 22 AWG and shall be green in color.
Bid pricing shall include various colors of bulbs. Specific color(s) and location(s) shall be specified at the
time of issuing any Purchase Orders. The Contractor shall determine all labor, equipment, tools, traffic
control and incidentals required to provide and install 5-millimeter LED string lights.
C9 LED STRING LIGHTS
Provide and temporarily install C9 LED string lights. C9 string lights shall have a minimum of twenty-five
(25) lights per string with an approximate spacing of 8" between bulbs. Total length of the string shall be
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approximately 16'. Wire shall be a minimum of 20 AWG and shall be green in color. Bid pricing shall
include various colors of bulbs. Specific color(s) and location(s) shall be specified at the time of issuing
any Purchase Orders. The Contractor shall determine all labor, equipment, tools, traffic control and
incidentals required to provide and install C9 LED string lights.
T5 SMOOTH STRING LIGHTS
Provide and temporarily install T5 smooth string lights. T5 smooth string lights shall have a minimum of
seventy (70) lights per string with an approximate spacing of 4" between bulbs. Total length of the string
shall be approximately 23'. Wire shall be a minimum of 22 AWG and shall be green in color. Bid pricing
shall include various colors of bulbs. Specific color(s) and location(s) shall be specified at the time of
issuing any Purchase Orders. The Contractor shall determine all labor, equipment, tools, traffic control
and incidentals required to provide and install T5 smooth string lights.
LED ICICLE STRING LIGHTS
Provide and temporarily install LED icicle string lights. LED icicle string lights shall have a minimum of
seventy (70) lights per string. Each string shall a drop sequence of 18", 15" and 9" with a total of 15
drops. Total length of the string shall be approximately 8'. Wire shall be a minimum of 22 AWG and shall
be white in color. Bid pricing shall include various colors of bulbs. Specific color(s) and location(s) shall
be specified at the time of issuing any Purchase Orders. The Contractor shall determine all labor,
equipment, tools, traffic control and incidentals required to provide and install LED icicle string lights.
LED GARLAND LIGHTS
Provide and temporarily install garland with LED string lights. Each length of garland with LED string
lights shall have a minimum length of 12' with a minimum diameter of 6". Each length of garland with
LED string lights shall have a minimum of seventy (70) lights per string. Each string shall a drop
sequence of 18", 15" and 9" with a total of 15 drops. Total length of the string shall be approximately 8'.
Wire shall be a minimum of 22 AWG and shall be white in color. Bid pricing shall include various colors of
bulbs. Specific color(s) and location(s) shall be specified at the time of issuing any Purchase Orders.
The Contractor shall determine all labor, equipment, tools, traffic control and incidentals required to
provide and install LED icicle string lights.
RGBW LED STRING LIGHTS
Provide and temporarily install RGBW (red, green, blue & warm white) LED string lights. RGBW string
lights shall have a minimum of one hundred (100) lights per string with an approximate spacing of 4"
between bulbs. Total length of the string shall be approximately 33'. Wire shall be a minimum of 22
AWG and shall be green in color. Bid pricing shall include all necessary controllers, applications and
programming required for proper operation of the RGBW lighting system. The Contractor shall determine
all labor, equipment, tools traffic control and incidentals required to provide and install RGBW LED string
lights.
5' LED LIGHTED POLE MOUNTED DECORATIONS
Provide and temporarily install 5' LED lighted pole mounted decorations. Decorations shall have a
minimum height of 5'. Pole decorations shall be fabricated of a steel frame to depict various holiday
themes such as snowflakes, ornaments, snowmen and the like. Refer to the bid form for individual
decoration themes. The steel frames shall be outlined in colored LED lights. Approved snowflake
themed decorations may be illuminated in white light. Pole decorations shall be temporarily mounted to
existing wooden utility poles. Decorations shall have a standard 120V male plug connector to be
connected to existing outdoor outlets. Pole decorations shall not exceed 40 lbs. in weight. Pole
decorations shall be installed at a minimum height of 14' above the adjacent roadway.
7' LED LIGHTED POLE MOUNTED DECORATIONS
Provide and temporarily install 7' LED lighted pole mounted decorations. Decorations shall have a
minimum height of 7'. Pole decorations shall be fabricated of a steel frame to depict various holiday
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themes such as snowflakes, ornaments, snowmen and the like. Refer to the bid form for individual
decoration themes. The steel frames shall be outlined in colored LED lights. Approved snowflake
themed decorations may be illuminated in white light. Pole decorations shall be temporarily mounted to
existing wooden utility poles. Decorations shall have a standard 120V male plug connector to be
connected to existing outdoor outlets. Pole decorations shall not exceed 50 lbs in weight. Pole
decorations shall be installed at a minimum height of 14' above the adjacent roadway.
5' LED LIGHTED GROUND MOUNTED DECORATIONS
Provide and temporarily install 5' LED lighted ground mounted decorations. Decorations shall have a
minimum height of 5'. Decorations shall be fabricated of fiberglass or a steel frame to depict various
holiday themes such as snowflakes, ornaments, snowmen and the like. Refer to the bid form for
individual decoration themes. The decorations shall include colored LED lights. If approved by Jefferson
Parish, some themed decorations may be illuminated in white light. Decorations shall be temporarily
mounted to the existing grade as determined by the Contractor. Decorations shall have a standard 120V
male plug connector to be connected to existing outdoor outlets. The Contractor shall supply and install
any extension cords required for a proper installation.
7' LED LIGHTED GROUND MOUNTED DECORATIONS
Provide and temporarily install 5' LED lighted ground mounted decorations. Decorations shall have a
minimum height of 5'. Decorations shall be fabricated of fiberglass or a steel frame to depict various
holiday themes such as snowflakes, ornaments, snowmen and the like. Refer to the bid form for
individual decoration themes. The decorations shall include colored LED lights. If approved by Jefferson
Parish, some themed decorations may be illuminated in white light. Decorations shall be temporarily
mounted to the existing grade as determined by the Contractor. Decorations shall have a standard 120V
male plug connector to be connected to existing outdoor outlets. The Contractor shall supply and install
any extension cords required for a proper installation.
3' LED LIGHTED TREE ORNAMENTS
Provide and temporarily install 3' LED lighted tree ornaments. Ornaments shall be a minimum of 3' in
diameter and/or height. Ornaments shall vary in shape and can include spear shaped, globe shaped
and/or star shaped objects. Ornaments shall be white, red or green in color. Decorations shall be
temporarily mounted within the canopy of existing trees. Decorations shall have a standard 120V male
plug connector to be connected to existing outdoor outlets. The Contractor shall supply and install any
extension cords required for a proper installation.
LIGHTED SCULPTURAL TREES w/GREENERY (10' MIN. HEIGHT)
Provide and temporarily install 10' minimum height lighted ground mounted sculptural trees. Tree shall
include artificial greenery, ornaments, lights and a star topper. Tree shall be fully artificial. Lights may be
white or multi-color. Decorations shall be temporarily mounted to the existing grade as determined by the
Contractor. Decorations shall have a standard 120V male plug connector to be connected to existing
outdoor outlets. The Contractor shall supply and install any extension required for a proper installation.
LIGHTED SCULPTURAL TREES w/GREENERY (15' MIN. HEIGHT)
Provide and temporarily install 15' minimum height lighted ground mounted sculptural trees. Tree shall
include artificial greenery, ornaments, lights and a star topper. Tree shall be fully artificial. Lights may be
white or multi-color. Decorations shall be temporarily mounted to the existing grade as determined by the
Contractor. Decorations shall have a standard 120V male plug connector to be connected to existing
outdoor outlets. The Contractor shall supply and install any extension required for a proper installation.
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RGBW LIGHTED SCULPTURAL TREES wo/GREENERY (10' MIN. HEIGHT)
Provide and temporarily install 10' minimum height RGBW (red, blue, green and warm white) lighted
ground mounted sculptural trees. Tree shall not include artificial greenery or ornaments. Tree shall be
fully lit with programmable color changing LED lights. Decorations shall be temporarily mounted to the
existing grade as determined by the Contractor. Decorations shall have a standard 120V male plug
connector to be connected to existing outdoor outlets. The Contractor shall supply and install any
extension required for a proper installation. Bid pricing shall include all necessary controllers,
applications and programming required for proper operation of the RGBW lighting system.
RGBW LIGHTED SCULPTURAL TREES wo/GREENERY (15' MIN. HEIGHT)
Provide and temporarily install 10' minimum height RGBW (red, blue, green and warm white) lighted
ground mounted sculptural trees. Tree shall not include artificial greenery or ornaments. Tree shall be
fully lit with programmable color changing LED lights. Decorations shall be temporarily mounted to the
existing grade as determined by the Contractor. Decorations shall have a standard 120V male plug
connector to be connected to existing outdoor outlets. The Contractor shall supply and install any
extension required for a proper installation. Bid pricing shall include all necessary controllers,
applications and programming required for proper operation of the RGBW lighting system.
UNLIT CANVAS BOW (18"x23" Min.)
Provide and temporarily install outdoor rated canvas bows. The Contractor shall determine the best
temporary installation method to ensure no damage occurs to Parish property.
UNLIT CANVAS BOW (24"x30" Min.)
Provide and temporarily install outdoor rated canvas bows. The Contractor shall determine the best
temporary installation method to ensure no damage occurs to Parish property.
UNLIT DECORATED WREATH (36" Min. Dia.)
Provide and temporarily install outdoor rated decorated wreath. Wreath shall include, but not be limited
to, artificial greenery with typical holiday decorations such as ornaments and bows. The Contractor shall
determine the best temporary installation method to ensure no damage occurs to Parish property.
UNLIT DECORATED WREATH (48" Min. Dia.)
Provide and temporarily install outdoor rated decorated wreath. Wreath shall include, but not be limited
to, artificial greenery with typical holiday decorations such as ornaments and bows. The Contractor shall
determine the best temporary installation method to ensure no damage occurs to Parish property.
LOCATIONS
This as-needed contract shall allow for work to be performed on any Jefferson Parish property within
unincorporated Jefferson Parish. Locations may consist of right-of-way medians, utility poles and Parish
facilities.
EQUIPMENT
The Contractor shall determine the type, size and quantity of all equipment needed to perform his work.
All bid items shall include the needed equipment, operators, fuel, transportation, insurance and the like
needed to perform the work. The Contractor shall be responsible for any damage to as a result of his
equipment. This includes, but is not limited to, private and/or public utilities, roadways, curbs, sidewalks,
green areas and trees. Any damage shall be repaired by the Contractor in accordance with existing
Jefferson Parish specifications.
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All required extension cords shall be outdoor rated and properly sized for the intended use. All extension
cords used on any installation shall be black in color. The Contractor shall not be allowed to place
extension cords on top of sidewalks or any pedestrian areas. When installing lights and/or extension
cords in turf areas, the Contractor shall ensure his work does not interfere with grass cutting operations.
The Contractor shall be responsible for ensuring his installed decorations are operational at all times.
Any required breaker resets, replacement of any lights and decorations or troubleshooting shall be the
responsibility of the Contractor and shall happen within 24 hours of any provided notifications.
The Contractor shall be responsible for properly securing all decorations against wind and weather and
shall be responsible for making any necessary repairs during a rental time period.
TRAFFIC CONTROL AND SIGNS
As needed, the Contractor shall be responsible for implementing any required traffic control during his
operations. This shall include, but not be limited to signs, signals, barricades, signage and safety lights
required to safely move vehicular and pedestrians around a work zone. Before any lane closures may
take place, the Contractor shall provide the Parkways Department written notice a minimum of seventy-
two (72) hours prior the work taking place.
WORK PERIODS
The Contractor shall be allowed to work at any time he needs in order to accomplish his work. However,
the Contractor shall submit a work schedule outlining the days, times and traffic control measures to the
Parkways Department for approval a minimum of seventy-two (72) hours prior to the work taking place.
Night-time work shall be allowed with prior written approval from the Parkways Department.
UTILITY SERVICE INTERRUPT
In the event of interruption of public or private utility service or general damage to public or private
properties as a result of accidental breakage or any other actions by the Contractor, he shall immediately
notify the proper authority and/or property owner and shall fully cooperate with said authority or owner
until the service is restored to its previous capacity. All costs associated with the notification and repair
shall be paid for by the Contractor.
ONGOING CONTRACTS
It is possible that other Contractors may be working within close proximity to the Site. The Contractor
shall coordinate his work with any other Contractors working in or around the locations. Should a conflict
occur, a Parish representative will make all final decisions.
NUISANCE CONTROL
The Contractor shall include in his bid the control of dust, noise and odors created by his operations. All
controls shall be completed in order that nuisances are minimized.
TRANSFERRING CONTRACTS
Transfer of this contract shall not be allowed under any circumstances unless an amendment is passed
by the Jefferson Parish council.
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Typical Pole Mounted Decorations:
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Typical Ground Mounted Decorations:
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Typical LED Lighted Tree Ornaments:
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