Two (2) Year Contract for Street Lighting Maintenance for Major

Bid Number 50-00149869
Two (2) Year Contract for Street Lighting Maintenance for Major
Roadways for the Jefferson Parish Engineering Department
BID DUE: May 21, 2026 AT 2:00 PM
ATTENTION VENDORS!!!
Please review all pages and respond accordingly, complying with all provisions
in the technical specifications and Jefferson Parish Instructions for Bidders and
General Terms and Conditions. All bids must be received on the Purchasing
Department's eProcurement site, www.jeffparishbids.net, by the bid due date
and time. Late bids will not be accepted.
Jefferson Parish Purchasing Department
200 Derbigny Street
General Government Building, Suite 4400
Gretna, LA 70053
Purchasing Specialist: Sean Dumas
Email: Sean.Dumas@jeffparish.gov
Phone: 504-364-2808

Bid Bond
An Electronic Bid Bond must be submitted with this bid, through one of the respective clearing
houses at https://www.centralbidding.com/bid-bonds/ To access the bonding companies on
Central Bidding, hover over the "Central Bidding" link at the top of the page and select the "Bid
Bonds" link.
The electronic bid bond number is to be placed in the required section listed on the standard
envelope. Scanned copies of bid bonds will not be accepted with your submission.

Bid #50-00149869
CONTRACT SPECIFICATIONS
FOR
STREET LIGHTING MAINTENANCE AND REPAIR
MAJOR ROADWAY LIGHTING
TWO-YEAR CONTRACT
JEFFERSON PARISH DEPARTMENT OF ENGINEERING
BID NUMBER: 50-00149869
PREPARED BY:
JEFFERSON PARISH DEPARTMENT OF ENGINEERING
1221 ELMWOOD PARK BLVD. SUITE 802
JEFFERSON, LA 70123
SP - Page 1 of 36

Bid #50-00149869
TABLE OF CONTENTS
PAGE 2: TABLE OF CONTENTS
PAGE 3: PRE-BID CONFERENCE, LICENSE REQUIREMENTS,
SECTION A, PAGE 3-4: STATEMENT OF PURPOSE
SECTION B, PAGE 4: BACKGROUND INFORMATION
SECTION C, PAGE 4-6: SCOPE, QUALITY OF WORK, GUARANTEE
SECTION D, PAGE 6: CONTRACT TERM
SECTION E, PAGE 6-7: DOCUMENTATION
SECTION F, PAGE 8: GENERAL SCOPE OF WORK
SECTION G, PAGE 8-21: REPAIR AND MAINTENANCE STANDARDS AND
SPECIFICATIONS
SECTION H, PAGE 21-24: SPECIAL WORK ORDERS
SECTION I, PAGE 24-26 SERVICE AND REPORTING REQUIREMENTS
SECTION J, PAGE 26-28: SCHEDULE OF FEES, PAYMENTS, AND PENALTIES
SECTION K, PAGE 28: HURRICANE PLAN
SECTION L, PAGE 28-33: STANDARD MATERIAL LISTING
SECTION M, PAGE 33-35: DEFINITIONS
SECTION N, PAGE 36: LIST OF MAJOR ROADWAYS
ATTACHMENT 1: LIGHTING INVENTORY
ATTACHMENT 2: ARTICLES OF DESCRIPTION
ATTACHMENT 3: PARTS LIST
SP - Page 2 of 36

Bid #50-00149869
TWO (2) YEAR CONTRACT FOR STREET LIGHTING MAINTENANCE AND REPAIR OF
EXISTING AND NEW STREET LIGHT INSTALLATIONS ON MAJOR ROADWAYS
PRE-BID CONFERENCE
All prospective bidders are invited to attend this Non-Mandatory Pre-Bid Conference which will
be held at 10:00 AM on April 10, 2026 at Joseph S. Yenni Building located at 1221 Elmwood
Park Blvd. Room 405, Elmwood, LA 70123.
LICENSE REQUIREMENTS
1. A Louisiana State Commercial Contractor's License in ELECTRICAL.
The above LA State Contractor's License will be required in accordance with LSA R.S. 37-2150 et. seq.
and the license number must be entered in the appropriate field in the Electronic Procurement
system. Failure to comply shall cause the bid to be rejected.
2. A Jefferson Parish Electrical Class "A" Contractor's license.
Bidders must submit a copy of their Jefferson Parish Electrical Class "A" Contractor's license with their
bid submission. Failure to submit with your bid shall result in a bid rejection. Any Supervisor assigned
to manage, coordinate or supervise the work assigned on any Jefferson Parish work site for the
Division of Street Lighting shall possess a Jefferson Parish Class "A" Electrician License.
SECTION A - STATEMENT OF PURPOSE
The Parish of Jefferson is requesting bids for the repair and maintenance of Jefferson Parish's
Major Roadways lighting system for the Eastbank and Westbank of Jefferson Parish as well as for
other electrical installations and repairs on a Parish-wide basis. This will allow the Parish to
secure a licensed and qualified repair and maintenance Electrical Contractor for the Major
Roadways lighting system and other electrical needs throughout the Parish identified in the
attached documents.
In an attempt to ensure the maximum effectiveness of the Major Roadways lighting system at
the minimum cost, the Parish of Jefferson is soliciting bids from all interested licensed and
qualified Contractors. The selected Contractor shall provide all labor, materials, and equipment
for the repair and maintenance of the Major Roadways lighting system and new installations.
Materials shall be provided by the Contractor unless otherwise stated in the attached contract
documents. An inventory of any Parish-owned materials shall be maintained by the Contractor
and confirmed on a monthly basis. The Bid shall include provisions for regular repair and
maintenance of the Jefferson Parish Major Roadways Lighting System as described in Section G
of the attached documents, as well as preventive maintenance which shall include the re-lamping
of specific Major Roadways, and the rebuilding of underground conduit and wire where such
wiring has deteriorated beyond repair. Additionally, the bid may provide for the installation of
SP - Page 3 of 36

Bid #50-00149869
new systems when approved by the Director of the Department of Engineering or his designated
representative.
SECTION B - BACKGROUND INFORMATION
Jefferson Parish's Major Roadways lighting system consists of approximately 3,943 streetlights
of which the Contractor shall be responsible for those owned by Jefferson Parish (see List of
Major Roadways Section -M). An amount of approximately 3,943 unmetered streetlights,
including approximately 85 metered lights (LED, Induction, Metal Halide, and HPS), and
accompanying underground conduit, wiring, and service points (feed points). Also, of the 3,943
Parish Owned streetlights there are approximately 2200 LED Roadway lights, and 183 Solar LED
lights, see the Lighting Inventory Major Roadways.
SECTION C - SCOPE, QUALITY OF WORK, GUARANTEE
1. System Sites
The Jefferson Parish Major Roadways lighting system equipment is located throughout the
Eastbank and the Westbank of Jefferson Parish and includes service connections points,
controllers, underground conduit, wiring, foundations, and poles (with accompanying materials
as specified).
NOTE: As-built Drawings, Plans and Specifications shall be available to the contractor on an as
needed basis. Any changes or modifications to the system(s) drawings shall require inspections,
documentation and returned the Street Lighting Division.
2. Examination before Bid.
At the time of submitting a Bid, each Contractor shall be presumed to have inspected the Parish-
owned Major Roadway street light system to be informed of existing conditions, and to have read
thoroughly and be familiar with the specifications and requirements so that the Contractor fully
understands the scope and all requirements, limitations, restrictions and coordination of the
work.
It is expected that the bidders are aware of the number of Parish-owned poles, the general
locations of the poles; the type of poles and an inventory of types of poles and fixtures (See
Section L Pages 29-33), Appendix-1 Streetlight Inventory, Appendix-2 Articles of Description, as
well as Appendix-3 Parts List. The failure or omission of any Contractor to examine any form,
instrument or document, or the existing condition of the Major Roadway lighting system shall in
no way relieve any Contractor from any obligation in respect to its Bid. Each Contractor shall
include in its respective Bid a sum sufficient to cover the cost of all items with mark-ups,
overhead, equipment, material, tools and labor required to maintain the Major Roadway
lighting system in accordance with the standards and specifications set forth herein and in the
resultant contract, if any.
SP - Page 4 of 36

Bid #50-00149869
3. Scope, Quality of Work, Guarantee
The Contractor shall furnish all labor, tools, materials, and equipment necessary to perform and
complete the work called for in the specifications, plans, or other instructions referred to in the
resultant contract unless otherwise specified in Section G of the attached documents. All work
shall be done in a quality manner by workers skilled in their respective trades. It is required that
each work crew has at least one (1) Jefferson Parish-licensed electrician (Class C maintenance or
higher) who shall monitor/supervise ongoing work locations. Verification shall be furnished to
Jefferson Parish Engineering Department upon request. A certificate or other proof of licensing
shall be provided to the Jefferson Parish Street Lighting Division for each licensed electrician to
be employed for work covered by this contract and each "Special Work Order". Jefferson Parish
will accept Louisiana Electrical License and Jefferson Parish Electrical Class "A" license or a
Jefferson Parish Licensed Electrical Supervisor, which shall be sufficient to cover skilled workers
on crews or project site.
All work shall be performed by employees of the contractor. Subcontractors may be employed
for specific tasks such as road boring and concrete work. Such subcontractors shall be
coordinated with the Street Lighting Division and approved by the Director of the Department of
Engineering, or his designated representative prior to any such work being assigned by the
Contractor. Assignment of basic electrical maintenance work shall not be permitted unless
approved in writing by the Division of Street Lighting. The work shall be completed within the
time stated in the contract, but the Contractor shall not be liable for delays due to causes beyond
its reasonable control, all of which must be properly documented to be considered. The
Contractor shall comply with the Parish's performance schedule unless the Parish formally
declares and approves an extended time interval for work completion and system acceptance.
The Contractor shall be responsible for the immediate repair or replacement, at its expense, of
any defective equipment or materials furnished by the Contractor in the duration of this contract
(24 Months). In the event an existing underground conduit for drainage, water, sewer, cable TV,
telephone, gas or fiber optic equipment that has been properly identified, is damaged by the
Contractor, the Contractor shall be responsible for repairs at his expense.
4. Surety Bond, Performance Bond and a Labor and Material Payment Bond
A 5% Electronic Surety Bond is required with bid submission. Simultaneously with its delivery of
the executed Contract, the Contractor shall be required to deliver to Jefferson Parish, a
Performance Bond and a Labor and Material Payment Bond fully executed by the surety in the
amount equal to 50% of the contract price. These are two separate bonds.
SP - Page 5 of 36

Bid #50-00149869
SECTION D - CONTRACT TERM
The contract shall be effective for a period of Two (2) Years, twenty-four (24) months beginning
on September 26, 2026 and ending at midnight on September 25, 2028.
SECTION E - DOCUMENTATION
1. Documents and Exhibits
a. The Parish of Jefferson reserves the right to determine whether a Contractor is
responsible and has the ability and resources to perform the requirements of the contract
in full, including compliance with all specifications.
b. The Bidder's current or planned service capability as related to satisfying the
requirements of this document may be requested. This includes but is not limited to:
previous Major Roadway lighting contracts which included the repair or replacement of
underground systems, the installation of new Major Roadway lighting systems, or
previous roadway lighting and maintenance experience which included repair and/or
replacement of underground systems.
c. The Bidder may add or include other pertinent information, not specifically requested,
which they feel may serve to substantiate the Bidder's capabilities or the Bidder's ability
to fulfill the obligations imposed. Jefferson Parish reserves the right to request additional
information from any Bidder to satisfy any responsibility requirements.
d. Insurance - Contractor shall furnish Jefferson Parish Government with certificates of
insurance evidencing the coverage and conditions required by this agreement, and such
certificates shall comply with the Jefferson Parish Government Standard Insurance
Requirements, per Resolution No. 113646 and No. 113647 as applicable. Commencement
of project/work without the required certificates of insurance, or without compliance
with any other provision of this agreement, shall not constitute a waiver by Government
of any rights to this agreement.
2. Additions, Deletions and Alternatives
a. Jefferson Parish reserves the right to make nominal quantitative and qualitative changes
on an as needed basis in the requirements set forth in this Bid Request. Appendix # 1, 2,
3 are an Inventory of Major Roadway lights, Articles of Description for Major Roadways,
and Major Roadways Parts List in Jefferson Parish. However, Jefferson Parish may install
lighting on new Major Roadways, or may upgrade existing Parish-owned to decorative
Parish-owned systems. Any additional lights shall be absorbed into the system, should
Jefferson Parish convert a system or retrofit part of a system to LED, Induction, etc., or in
the event of a knocked down, damaged or vandalized pole, Jefferson Parish shall furnish
a replacement pole/fixture or by way of contractor re-imbursement. However, if any
repairs are deemed major, the Street Lighting Division may consider this repair as a
Special Work Order.
SP - Page 6 of 36

Bid #50-00149869
b. The materials, products, and equipment described in this Bid Request establish a standard
of required function, appearance, and quality to be met by the specified material or
product and by any proposed substitution. Any substitutions shall be approved by
Jefferson Parish.
c. Bidders desiring to substitute items for products not specified, and which they believe to
be equivalent in kind, maintenance, quality, function, inventory and
appearance/aesthetics, shall submit their requests with complete specifications,
drawings, performance certification, tests, warranty and any other pertinent supporting
to the Division of Street Lighting. Such supporting data shall include samples, when so
requested. No substitutions shall be approved without a sample being submitted
and/or visually inspected by the Division of Streetlighting.
Data shall also include citation of several situations wherein the proposed substitute
material or product has been successfully used. Any proposed substitute item shall
comply in all respects with the manufacturer's specifications. If required by Jefferson
Parish as a condition of accepting the proposed substitute, Bidder shall furnish special
guarantees warranting the qualities of the substituted item as required. Jefferson Parish
reserves the right to reject substitutions that will compromise the maintenance, quality,
function, inventory, warranty and appearance/aesthetics of the system. Bidders shall
recognize that the function, performance, capacity, accessories, and utility service
requirements are based upon the equipment referenced in the specifications and that:
1. If a substitute product varies in this respect and is approved, the Bidder shall be
notified of such approval by Jefferson Parish.
2. Approval of substitute(s), if and when given, does not relieve the Contractor, the
material/product supplier or the manufacturer from any responsibility in the
performance of said substitute. It shall be the responsibility of the Contractor that
the material/product installed shall serve the functions and intent of all drawings
and specification requirements.
3. Delays in delivery of substituted items shall not be cause for change of installation
or construction schedule or stipulated contract completion unless specifically
granted by the Director of the Department of Engineering or his designated
representative.
4. Delay in submittal of proposed substitute items, as noted in schedule above, or
items submitted with inadequate data shall be subject to rejection without
review. No Fixture submittal shall be approved without the inspection and
physical review of the requested product.
SECTION F - GENERAL SCOPE OF WORK
The work performed under this contract shall consist of providing the following maintenance and
repair for all Parish-owned Major Roadway lighting systems on the Eastbank and the Westbank
of Jefferson Parish (see List of Major Roadways Section - M). Maintenance services shall include
2 Bucket Trucks, 2 daily crews Minimum (crew shall consist of 1 Electrician) as specified in Section
SP - Page 7 of 36

Bid #50-00149869
H, Item 1 - Work Hours, as well as all labor, supervision, tools, equipment, materials, overhead,
insurance, and administration necessary to provide the services described in these specifications
unless specifically excluded in Section G. The Contractor shall also be responsible for the initial
investigation of all HPS, LED, Metal Halide, Induction and/or Solar lighting.
The specific scope, terms, and conditions of the foregoing work are set forth in Section G.
SECTION G - REPAIR AND MAINTENANCE STANDARDS AND SPECIFICATIONS
1. General
a. The Street Lighting Division reserves the right to determine the order in which the work
orders are scheduled. Regular Maintenance Work Orders will be issued as per roadway
and/or "Spot Outage" location.
b. The Street Lighting Division reserves the right to approve manufacturers and
specifications of all materials and equipment used, including lamps and photoelectric
cells, as well as all Solar, HPS/Metal Halide and LED fixtures/lighting, see Section E, 2- a,
b, and c- items 1 thru 4 for any substitutions.
c. Roadway classifications shall be as defined in the Illuminating Engineering Society
Recommended Practice for Roadway Lighting (ANSI/IES RP-8-14) or as directed by
Jefferson Parish Department of Engineering, Division of Street Lighting.
d. Disposal of spent or damaged system components shall be the sole responsibility of the
Contractor.
e. Recycling of used materials shall comply with all EPA guidelines regarding the disposal of
hazardous materials, particularly with the disposal of HPS, Mercury Vapor, Metal Halide
and Solar lamps/fixtures.
2. Requirements and Specifications of Regular Maintenance Work Orders
The following requirements, specifications and investigations for repairs shall be
performed by the Contractor as part of Regular Maintenance of the Roadway Lighting
system, with cost included in the unit price of Items No. 0010 and items 0240 thru 0280
Regular Maintenance Spot outage Work Order.
Contractor shall be available to schedule and begin work within 5 to 10 days of contract
execution with Lane closure, if required, labor, materials and equipment to undertake the
repair and maintenance work order requirements from the date of work order issue.
Line Item 0010 Work Order shall be issued on a "Per-Roadway basis" for initial
investigation of "Major or Multiple" outages ONLY to include, Power failures/Circuit
Failures/ Outages caused by Breaker tripped, blown fuses, Bad Contactors/Relays at
controllers, shorted circuits or loose connections shall be included in the Primary
investigation of the outage, Line Item 0010 in the Articles of Description. Infrastructure
or System damage and/or major repairs shall be by Special Work Order.
SP - Page 8 of 36