Two- 1/2 Ton pickup Trucks- Parks Dept.

REQUEST FOR BIDS (RFB)
CITY OF BURLINGTON - Parks Department
Two (2) 12Ton 4x4 Pickup Trucks
New, Used, Hybrid, and AllElectric Options
1 . RFB INFORMATION
RFB Number: RFB2026PRK01
Issue Date: __472026
Bid Due Date & Time: __4212026 at 12:00 PM (Local Time)_
Mandatory Proposal Requirements
The following requirements are mandatory for all proposals. Proposals submitted after the
deadline or lacking any of the requirements listed below will not be accepted.
1. Proposals must be received via email no later than 12:00 PM (local time) on April 21,
2026.
"Parks 12 ton pickup trucks X 2 - Issue Date April 7, 2024"
2. The email subject line must include:
jenniferr@burlingtonwa.gov
Proposals must be addressed to .
3. All proposals submitted electronically must be in PDF format and must not exceed 20
MB in file size.
4. The maximum proposal length is 25 pages.
5. Proposals must include the legal name of the organization, firm, individual, or
o
partnership submitting the proposal, along with the following:
o
Address of principal place of business
o
Mailing address
o
Phone number(s)
o
Email address(es)
o
Fax number (if applicable)
Primary and secondary contact persons
6. To be considered for evaluation, proposals must address all requirements and
instructions contained in the RFP.
7. All references and supporting materials required by the RFP must be included with the
proposal.

8. Formal bid numbers must be entered on the Cityprovided bid sheet. All required
signatures and dates must be completed in full in the appropriate boxes or lines.
Incomplete bid sheets may result in disqualification.
9. Formal bid documents and required additional information to be submitted as one
email with all documents in one attachment labeled as stated above.
Contact Person: P. Travis Schwetz - Public Works Maintenance and Operations Director
Email / Phone: traviss@burlingtonwa.gov / (360)7574214
All questions regarding this RFB must be submitted in writing (EMAIL) to the contact listed
a2b. oIvNeT. RODUCTION
The City of Burlington Parks Department is requesting bids for the purchase of two (2)
12ton 4x4 pickup trucks. Vendors may submit bids for one or more of the following
o* ptions:
*
Option A - New Gasoline Vehicles
*
Option B - Used Gasoline Vehicles (2016 or newer)
*
Option C - New Hybrid Vehicles ONLY
Option D - New AllElectric Vehicles ONLY
Vendors may bid on one or more options under this RFB. Vendors are not required to
submit pricing for all options. The City reserves the right to award based on availability,
pricing, and best value.
Used vehicles are limited to gasoline models only. Hybrid and allelectric vehicles must be
new only.
3 . VEHICLE REQUIREMENTS (APPLICABLE TO ALL OPTIONS)
*
Meet or exceed the specifications of a 2026 Ram Tradesman Quad Cab 4x4 (or
*
equivalent)
*
12ton pickup truck or manufacturerrated equivalent
*
4x4 drivetrain (AWD acceptable for hybrid or electric)
*
Extended Cab / Quad Cab configuration
*
Minimum bed length: 6 feet 4 inches (6'4")
*
Automatic transmission
Power steering and power brakes

*
*
Air conditioning
*
Tilt steering wheel
*
Power windows and door locks
*
AM/FM radio with Bluetooth
*
Backup camera
Factory trailer tow package required (hitch receiver, wiring, manufacturerrated towing
*
capability, and factory brake controller)
*
Vinyl seats
*
Vinyl or rubber flooring (NO carpet)
*
Exterior color: White
*
Interior color: Dark/Neutral
4. OCPomTIpOliaNn cAe -w iNthE aWll f eGdAerSaOl aLnIdN sEt aVteE sHafIeCtyL Est aRnEdaQrUdsI REMENTS
*
*
Factory new vehicle (current or most recent model year)
*
Gasoline engine; no prior retail ownership
*
Extended Cab
*
Automatic transmission
*
White exterior, vinyl seats, no carpet
*
Factory trailer tow package with factory brake controller
*
Factoryinstalled switch block / auxiliary upfitter switches (minimum 4 switches)
*
Full manufacturer's warranty (bumpertobumper and powertrain)
*
Manufacturer documentation provided at delivery
5. ODPeTlivIeOryN w Bit -hi nU _S_E__D__ _V_ EdaHyIsC oLf aEw RaErdQ UIREMENTS (GASOLINE ONLY)
*
*
Model year: 2016 or newer
*
Gasoline powertrain only
*
4x4 drivetrain
*
Extended Cab configuration
*
Automatic transmission
*
White exterior
*
Vinyl seats
*
Vinyl or rubber flooring (NO carpet)
*
Factory trailer tow package with factory brake controller
*
Maximum mileage per vehicle: 60,000 miles
*
Clean title (no salvage, rebuilt, or flood titles)
*
No frame damage or structural repairs; no major accidents
*
Mechanical inspection report required
*
Vehicle history report (Carfax or equivalent)
Minimum dealer warranty or guarantee (if available)

*
*
Extended Warranty information
6. OUPseTdI OhyNb rCid - o rH uYsBedR aIlDle VleEctHriIcC vLehEi cRleEs QwUillI nRoEt MbeE aNccTeSpt (eNd.E W ONLY)
*
*
Factory new only (current or most recent model year)
*
12ton pickup truck or manufacturerrated equivalent
*
4x4 or AWD drivetrain
*
Extended Cab configuration
*
Automatic transmission
*
White exterior
*
Vinyl seats
*
Vinyl or rubber flooring (NO carpet)
*
Factory trailer tow package with factory brake controller
*
Factoryinstalled switch block / auxiliary upfitter switches (minimum 4 switches)
*
Gaselectric hybrid powertrain
*
Manufacturerrated fuel efficiency documentation provided
7. OFPulTl mIOaNnu Dfa c-tu AreLrL hyEbLrEidC sTysRteImC VwEarHraInCtLyE a nRdE fuQllU vIeRhEicMle EwNarTraSn (tyN EW ONLY)
*
*
Factory new only (current or most recent model year)
*
12ton class pickup truck or manufacturerrated equivalent
*
AWD or 4x4 capability
*
Extended Cab configuration
*
Automatic transmission (if applicable)
*
White exterior
*
Vinyl seats
*
Vinyl or rubber flooring (NO carpet)
*
Factory trailer tow package with factory brake controller
*
Factoryinstalled switch block / auxiliary upfitter switches (minimum 4 switches)
*
Fully electric powertrain
*
Minimum manufacturerrated driving range: 250 miles
*
Level 2 charging capability required; DC fastcharging preferred
8. OFPulTl mIOaNnuAfaLc tEuXreTr EbNatDteEryD w WarrAaRntRy AanNdT fuYl lI vNeFhiOclRe MwaArrTaInOtyN (USED GASOLINE
VEHICLES ONLY)
Bidders proposing used vehicles shall provide information on optional extended warranty
coverage, if available.
Information shall include: provider, coverage type, term/mileage, deductible (if any),
coverage start date, transferability, claims process, and exclusions.

Extended warranty pricing must be listed separately, provided per vehicle, and clearly
identified as optional.
Submission of extended warranty information does not obligate the City of Burlington to
9pu. rMchaanseu afna cetxuternedre dS pwearcriafnictya. tions
A manufacturer or dealer specification sheet shall be provided for any proposed vehicle
option.
Spec sheets must clearly demonstrate compliance with all requirements of this RFB,
including but not limited to cab configuration, bed length, drivetrain, interior materials,
t1ra0i.le Br itodw P praockcaegses, factory brake controller, required equipment, and upfitter switch count.
Provide pricing per vehicle and total for two (2) vehicles, including base vehicle, required
equipment, delivery, documentation fees, and any incentives/credits (clearly identified).
Separate pricing by option: Option A - New Gasoline; Option B - Used Gasoline; Option C -
New Hybrid; Option D - New AllElectric.
All pricing shall be allinclusive and include all applicable taxes, fees, documentation charges,
and delivery costs to Burlington, Washington (ZIP Code 98233).
FOB Destination - Burlington, WA
Pricing shall be provided .
sales tax as a separate line item
Bidders shall clearly itemize for transparency.
11. EVALUATION AND AWARD
Bids will be evaluated based on specification compliance; total purchase cost; operating and
maintenance costs; warranty coverage; vehicle condition and mileage (used option);
delivery timeline; and vendor responsiveness.
Awards may be made by option, by vehicle, or by any combination deemed in the best
interest of the City of Burlington.
Failure to submit a specification sheet for a proposed vehicle option may result in the bid
being deemed nonresponsive.

NonResponsive Bid Clause: Bids that fail to include required submittals (including
applicable specification sheets), take material exceptions to mandatory requirements, or
otherwise do not conform to the material terms of this RFB may be determined
nonresponsive and rejected without further evaluation.
Bids that do not include all required costs, including taxes, fees, and delivery to Burlington, WA,
may be deemed nonresponsive.
12. DELIVERY AND ACCEPTANCE
Vehicles must be delivered fully assembled, cleaned, and ready for service.
F1i3na. lT aEccReMptaSn AceN isD s uCbOjeNctD tIoT inIOspNecStion and verification of compliance with this RFB.
Payment upon delivery and acceptance.
Title and registration provided at delivery.
Compliance with all federal, state, and local laws.
1No4 .s uSbIGstNituAtiToUnsR wEithout prior written approval.
Authorized Vendor Representative: __________________________
Company Name: __________________________
Signature: __________________________
Date: __________________________
SEE ATTACHED FORMAL BID SHEET
NEXT PAGE

CITY OF BURLINGTON - Parks Department
Appendix A - Bid Sheet (One per Option)
2 New 12Ton 4x4 Pickup Trucks | RFB # 2026 PRK01
Bid Date & TimEMe: A_JIuLn bei 2d1s ,t 2o0 26 at 12:00 PM Local time_____________________________
BOiPdT LIoOcNat Aio -n :N EW GASOLINEJ eVnEnHifIeCrLr@E burlingtonwa.gov
Line Item Amount
Base Bid
Delivery
Fees
Sales Tax
License
Total (Per Vehicle)
Total (2 Vehicles)
OPTION B - USED GASOLINE VEHICLE
Line Item Amount
Base Bid
Delivery
Fees
Sales Tax
License
Optional Warranty
Total (Per Vehicle)
Total (2 Vehicles)
Note: Optional extended warranty pricing applies to Option B only and shall be listed
sOePpTaIrOatNe lCy f-r oNmEW th He YbaBsReI vDe hViEcHleI pCrLiEce.
Line Item Amount
Base Bid
Delivery
Fees
Sales Tax
License
Total (Per Vehicle)
Total (2 Vehicles)

OPTION D - NEW ALLELECTRIC VEHICLE
Line Item Amount
Base Bid
Delivery
Fees
Sales Tax
License
Total (Per Vehicle)
Total (2 Vehicles)
Warranty:
Bumper to Bumper YRS________/Miles________________________
Drive Train YRS______/Miles____________________________
Power Train YRS______/Miles___________________________
VENDOR CERTIFICATION
The undersigned certifies that this bid is valid and submitted prior to the official closing
time.
Vendor Name: ________________________________
Authorized Signature: ________________________
DEMatAe:I L__ b__i_d__s_ t_o__ ________
NO BIDS ACCEPJeTnEnDif eArFr@TEbRu rOliFnFgItCoInAwLa C.gLoOv SING TIME: April 21, 2026 - 12:00 PM (local
time)