Twin Lakes Waste Strategic Plan

Lake County Government
Invitation for Bids
505 Harrison Avenue
PO BOX 964
Leadville, CO 80461
RFP@lakecountyco.gov
INVITATION FOR PROPOSAL COVER SHEET
Title | Twin Lakes Waste Strategic Plan
Issue Date | 5/15/2026
Questions Due | 5/21/2026
Questions Email | RFP@lakecountyco.gov
Bid Due Date | 5/29/2026
Bid Delivery | Electronic or Physical
DOCUMENTS INCLUDED IN THE PROPOSAL PACKAGE
RFP Schedules
Schedule A | Bid Instructions
Schedule B | Scope of Work
Schedule C | Project Schedule
Schedule D | Bid Packet Submittal Instructions
Schedule E | Insurance
Schedule F | Sample Contracts
RFP Attachments (Fillable Forms)
Attachment 1 | Bid Attestation + Certification Form
Attachment 2 | W-9

Lake County Government
Schedule A - Bid Instructions
Purpose + Background
The Board of County Commissioners of Lake County, Colorado, by and through its Elected OPicials or
Employees (collectively referred to herein as, Lake County), wishes to procure the following:
The Visit Leadville-Twin Lakes Tourism Panel, in partnership with Lake County Government, is seeking
proposals from qualified and experienced consultants to develop a comprehensive strategic plan
addressing restroom and waste infrastructure in and around Twin Lakes. This ePort will support
destination stewardship, environmental protection, and sustainable tourism management by identifying
practical, long-term solutions to sanitation and waste challenges. The resulting plan will guide future
investments, improve the visitor experience, and help preserve the natural beauty and community
character of the Twin Lakes area.
Twin Lakes, Colorado, is a treasured yet fragile recreation destination at the Top of the Rockies. Known for
its scenic landscapes, historic character, and outdoor recreation opportunities, the area attracts a growing
number of visitors each year. However, existing infrastructure has not kept pace with increased use,
creating significant challenges for land management and community sustainability.
As a high-use area without a municipal wastewater system, and with environmental constraints that make
traditional septic systems unviable, Twin Lakes faces ongoing issues related to unmanaged human waste
and trash. Aging U.S. Forest Service (USFS) vault toilets are no longer consistently maintained due to
funding limitations. Additionally, trash removal in the area can be both costly and logistically complex, with
limited-service options available due to its remote location and lack of centralized infrastructure.
Local nonprofits and community organizations have taken on a critical role in addressing these gaps by
funding portable restrooms, organizing volunteer cleanups, and coordinating waste removal. Despite
these ePorts, sanitation challenges persist, posing risks to water quality in the Twin Lakes Reservoir,
degrading surrounding public lands, and diminishing the overall visitor experience.
This project is grounded in the principles of Destination Stewardship, a core priority of the Colorado
Tourism OPice (CTO). With support from CTO funding, Lake County Government and Visit Leadville-Twin
Lakes will lead a consultant-driven strategic planning process to identify sustainable, scalable, and site-
appropriate restroom and waste infrastructure solutions.
The planning process will convene a diverse group of stakeholders - including federal agencies, local
governments, nonprofits, businesses, and residents - to collaboratively assess existing conditions, identify
priority locations, and define clear implementation strategies. The final plan will align with Leave No Trace
principles and regenerative tourism goals, ensuring that Twin Lakes' natural and cultural resources are
protected while supporting a high-quality, sustainable visitor experience for years to come.
Proposal Advertisement
Information concerning this request on the Lake County Government website at,
https://www.lakecountyco.gov/bids.aspx. Lake County is also a member of BidNet Direct.

Lake County Government
Schedule A - Bid Instructions
Bid Submission
Email proposals to RFP@lakecountyco.gov. If the Vendor does not desire email submissions, sealed bids
will be received at the below address by the proposals due date and time.
Lake County Government
ATTN: Contract Management
505 Harrison Avenue
PO BOX 964,
Leadville, CO 80461
Proposal documents are required to be submitted in their original fillable format. Emailed proposals must
include the following statement on the email, "I hereby waive my right to a sealed proposal." An email
confirmation will be sent when the proposal has been received.
Introductory Information
1. Each bid must include the full business address of the Bidder and be signed by an authorized
representative.
* Partnerships: Bids must include the full names of all partners and be signed in the partnership
name by one of the partners or an authorized representative. The signature must be followed by
the name and title of the person signing.
* Corporations: Bids must be signed with the legal name of the corporation, followed by the
state of incorporation. The signature must be by the president, secretary, or another person
authorized to bind the corporation, and include their name and title typed or printed below the
signature.
* Individuals with Titles: If a person signs using a title (e.g., "president," "secretary," or "agent")
without disclosing their principal, the bid may be deemed to be that of the individual.
When requested by the County Attorney's OPice, satisfactory evidence of a signatory's authority to
bind a corporation must be provided. A power of attorney must accompany the signature of anyone
not otherwise authorized to bind the bidder.
All corrections or erasures in the bid must be initialed by the person signing.
Bidders agree to comply with all conditions, requirements, specifications, and instructions stated
or implied in this bid. All prices and required designations must be clearly and fully provided, and all
blank spaces in the bid forms must be appropriately filled in.
Bidders are required to use the Proposal Forms included in this package and submit bids based on
the instructions provided in the Bid Forms. The Bid Proposal must be completed in full, in detail,
and signed by the bidder.
2. Late or unsigned bids shall not be accepted or considered.
It is the responsibility of the bidder to ensure that their bid is received at RFP@lakecountyco.gov on
or before the deadline stated in Section 1, "Notice to Bidders."

Lake County Government
Schedule A - Bid Instructions
Hard copy bids received before the bid opening will be kept unopened in a secure location. Lake
County assumes no responsibility for the premature opening of a bid that is not properly addressed
or identified.
Bids may be withdrawn only upon written request and with the approval of the Lake County
Manager. Such requests must be received from the withdrawing bidder prior to the time fixed for
award.
Negligence on the part of the Bidder in preparing the bid does not confer any right to withdraw the
bid after it has been submitted and awarded.
Bidders are expected to examine all conditions, specifications, and instructions contained in this
solicitation. Failure to do so shall be at the bidder's own risk.
3. In accordance with C.R.S. 30-11-110, preference will be given to vendors located within the State
of Colorado.
Lake County reserves the right to reject any and all bids, to waive any informalities in the bidding
process, to award the bid to multiple vendors, and to accept the bid that, in the opinion of the Board
of County Commissioners, best serves the interests of Lake County.
4. By submitting a bid, the Bidder agrees that the signed bid, all documents included in this Request
for Bid, including, but not limited to, product specifications and scope of services, the formal
acceptance of the bid by Lake County, and the signature of the Chair of the Lake County Board of
County Commissioners shall together constitute the contract. The contract shall be ePective as of
the date it is signed by the Chair.
Cooperative Purchasing
Lake County encourages cooperative purchasing as a means to help other agencies reduce procurement
costs and to maximize the value of taxpayer dollars through volume purchasing.
At their discretion, Vendor(s) may agree to extend the pricing and/or terms of the resulting award to other
state or local government agencies, school districts, or political subdivisions that have a need for the same
products or services.
Such usage by other entities shall not have a negative impact on Lake County during the current term or
any future terms of the agreement.

Lake County Government
Schedule B - Scope of Work
Project Overview
Lake County Government, through the Visit Leadville-Twin Lakes Tourism Panel, seeks to develop a
strategic plan that will guide the implementation of sustainable restroom and waste infrastructure
solutions in Twin Lakes. This ePort supports destination stewardship and year-round tourism by improving
environmental conditions, enhancing visitor experience, and strengthening the long-term economic vitality
of the Twin Lakes area.
About the Project
Lake County Government seeks proposals from qualified consultants to develop a comprehensive
strategic plan addressing restroom and waste infrastructure needs in and around Twin Lakes.
The selected consultant will lead a structured planning process that includes stakeholder engagement,
technical analysis, infrastructure mapping, and development of an actionable implementation framework.
This project will result in a clear roadmap to guide future investment, coordination, and management of
sanitation infrastructure in the Twin Lakes area.
This project has a maximum budget of $25,000.00 and is managed by the Visit Leadville-Twin Lakes
Tourism Panel in collaboration with Lake County Government.
Purpose
The purpose of this project is to contract a qualified consultant to develop a comprehensive, actionable
strategic plan that addresses restroom and waste infrastructure needs in and around Twin Lakes. Through
stakeholder engagement, site assessment, and technical analysis, this initiative will support ePorts to
advance destination stewardship, protect natural resources, and improve the overall visitor experience.
This project will result in a suite of practical planning tools and recommendations, including infrastructure
mapping, gap analysis, and an implementation framework, that can be used by Lake County and its
partners to guide future investments, coordinate responsibilities, and implement sustainable sanitation
and waste solutions. Ultimately, this ePort will help preserve the environmental integrity and community
character of Twin Lakes while supporting responsible, year-round tourism.
Scope of Services
The selected consultant will provide comprehensive planning and advisory services, including stakeholder
engagement, site assessment, technical analysis, and strategic plan development. The services outlined
below are required to support the creation of a clear, actionable framework for sustainable restroom and
waste infrastructure in and around Twin Lakes, advancing destination stewardship and long-term tourism
management goals. These services are defined by the requirements of the Colorado Tourism OPice grant
funding and must be completed in full to ensure compliance with grant deliverables and project
objectives.
5. 1. Stakeholder Engagement & Coordination
* Facilitate engagement with key stakeholders, including, but not limited to: Friends of Lake County,
Lake County Government, U.S. Forest Service, Friends of Twin Lakes, Twin Lakes Business
Alliance, Independence Pass Foundation, Pitkin County Government, Cloud City Conservation
Center, GARNA, City of Aurora, Bureau of Land and Reclamation and City of Colorado Springs
* Lead meetings, workshops, and coordination ePorts
* Develop a stakeholder engagement plan

Lake County Government
Schedule B - Scope of Work
6. Existing Conditions & Infrastructure Gap Analysis
* Conduct site visits, field assessments, and background research to establish a baseline
understanding of current conditions.
* Document existing restroom and waste infrastructure, including location, type, condition, and
current management practices.
* Develop a comprehensive summary of sanitation and trash management systems, identifying key
gaps, operational challenges, maintenance practices, land ownership constraints, and known
problem areas (including, but not limited to, the Highway 82 corridor, dispersed camping areas,
and boat ramps).
* Complete a technical assessment of environmental and site constraints, including groundwater
conditions, soil suitability, access limitations, and seasonal demand fluctuations.
* Evaluate infrastructure needs and feasibility for both permanent and temporary restroom and
waste management solutions, informed by site conditions and usage patterns.
3. Infrastructure Mapping
* Design and develop GIS-based or visual maps showing:
o Existing infrastructure (restrooms, trash bins, signage and collection points)
o Proposed restroom, waste and signage locations
o Prioritize service areas based on visitor use and feasibility
* Ensure maps are usable for planning and public communication
4. Strategic Plan Development
* Develop a comprehensive strategic plan including goals and priorities, recommended solutions,
implementation strategies, cost estimates, timeline, defined stakeholder roles and recommended
next steps
7. Presentation & Reporting
* Develop a visual summary of findings to use in presentations to stakeholders, county leadership
and public audiences
Deliverables
The consultant will provide the following:
1. Stakeholder Engagement Plan
2. Existing Conditions Assessment
3. Infrastructure Gap Analysis
4. Public Waste & Restroom Access Map
5. Strategic Plan Document
6. Final Presentation of Findings

Lake County Government
Schedule B - Scope of Work
Project Management & Communication
* Maintain regular communication with the Tourism Director or designated contact.
* Provide a timeline of all major milestones and final delivery dates.
* Respond promptly to feedback and maintain professional conduct during all interactions with staP,
businesses, and community members.
* Coordinate ePectively with multiple stakeholders
Budget and Insurance
* Project total not to exceed $25,000.00
* Vendor must carry general liability insurance and drone operation coverage
* The vendor must provide proof of insurance upon contract execution
Pricing Method
This is a fixed-price project with a total budget not to exceed $25,000, allocated across the following work
components:
* Stakeholder Engagement & Coordination: $7,000
* Existing Conditions & Gap Assessment: $4,000
* Infrastructure Mapping: $3,500
* Waste & Restroom Options Analysis: $3,500
* Strategic Plan Development: $6,000
* Public Summary Presentation: $1,000
The selected contractor is responsible for managing and delivering the full scope of services within the
total project budget and ensuring that costs are appropriately allocated across the categories listed above.
* Vendor must carry general liability insurance
* The vendor must provide proof of insurance upon contract execution
* The Contractor will provide its fee for services in its bid. The proposal is not to exceed $25,000.
Proposal Requirements
Proposals should include the following sections:
1. Cover Letter
2. Bidders Qualifications & Experience
a. A description of the proposers' history, qualifications, and experience with municipal
governments and video production and editing.
b. This section should also describe work similar in scope and complexity to the work the Bidder has
undertaken in the past.
c. Identify any potential conflicts of interest.
3. Project Team
a. Identification of key personnel who will be involved in the project, including their roles and
qualifications.
b. A summary of their experience and expertise in a municipal government environment.
c. An outline of other commitments during the process.

Lake County Government
Schedule B - Scope of Work
4. Project Approach and Methodology
a. A detailed description of the approach to the project and process, including methodology,
timelines, and key deliverables.
i. Ideally, services will start in mid to late May 2026, with the service period lasting no longer
than the end of February 2027.
5. Budget
a. Provide a breakdown of your proposed budget
6. Professional Liability Insurance
Respondents are strongly encouraged to carry professional liability (errors and omissions) insurance
with limits of not less than $1,000,000 per claim. Respondents proposing lower or no coverage must
clearly identify the amount of coverage carried and explain why such or no coverage is appropriate for
the scope and risk profile of the proposed services. The County reserves the right to consider insurance
coverage levels as part of its evaluation of proposals and to require increased limits before contract
execution, if deemed necessary.

Lake County Government
Schedule C - Project Schedule
Schedule
Below is the anticipated solicitation schedule for this project:
Advertisement Date 5/15/2026
Bid Questions are Due 5/21/2026
Answers Posted 5/25/2026
Bids are Due 5/29/2026
Bid Award Notice TBD
Contract Execution TBD
Completion TBD

Lake County Government
Schedule D - Bid Packet Submittal Instructions
Bid Packet Submittal Instructions
The following items must be completed and submitted with your bid on or before the bid closing deadline
of Insert time on Click or tap to enter a date.:
1. Attachment 1 - Bid Attestation + Certification Form (Signed)
2. Attachment 2 - W9, if applicable*
3. Bid submission, which is to include Attachments 1-2 and all other items as requested in the Bid
Specifications and/or Scope of Work.
*A current W9 is required for new Bidders. If you have previously worked with Lake County, only provide
your W9 if there has been a change.
Failure to include any of the above items may result in your bid being deemed incomplete or non-
responsive, and therefore subject to rejection. Bids containing exclusions or contingencies may also
be disqualified from consideration.
Method of Procurement
A Request for Bid (RFP) is a procurement method commonly referred to as a sealed bid solicitation. Once
issued, the bid package is considered complete for bidding purposes, and all Bidders are expected to
respond fully to its terms and conditions. Incomplete or non-responsive bids will be disqualified from
consideration.
Lake County evaluates bids based on experience and qualifications, understating of scope and approach,
cost and value, cost and capacity, responsiveness and compliance, risk management and legal
consideration, and local and social considerations, ensure awards serve Lake County's best interests.
Pricing Method
Unit pricing is a method in which the contractor specifies a fixed price for each defined unit of work or
category of cost. Units may be based on time (e.g., per hour or per month), distance (e.g., per mile),
quantity (e.g., per item or "each"), or occurrence (e.g., per episode).
Evaluation of Bids and Awards
All proposals will undergo an initial review for acceptability to determine whether they meet the basic
requirements for consideration. This review includes an assessment of responsiveness to the RFP,
completeness and clarity of required bid documents, and the inclusion of all necessary signatures.
Proposals that fail to meet these basic requirements may be disqualified from further evaluation.
Proposals deemed acceptable will then be evaluated by an Evaluation Committee. The committee will
consider several factors, which may include:
* Demonstrated need for the proposed service
* Eligibility under applicable program funding
* Proposed pricing
* Alignment with service area needs
Note: The Evaluation Committee reserves the right to request additional information from proposers. If no proposal
adequately addresses the required services and pricing, the committee may recommend that no award be made.
Following the evaluation, the Evaluation Committee will report its findings to the RFP Initiator. Final
recommendations, based on the evaluations, will be presented to the Lake County Board of County Commissioners
at a Regular Meeting. Contract awards are subject to the final approval of the Board.