Trench coat / Raincoat

Agency:	Town of North Kingstown
State:	Rhode Island
Type of Government:	State & Local
Posted Date:	Feb 14, 2024
Due Date:	Mar 6, 2024
Solicitation No:	Trench coat / Raincoat
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI 02852-6202

PHONE: (401) 268-1526

FAX: (401) 583-7145

www.northkingstown.org

REQUEST FOR BIDS

North Kingstown Fire Department

Request for Bid

Trench coat / Raincoat

*Sealed proposals for the above will be accepted in the Office of the Purchasing/Finance,

Town of North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI

02852, until Wednesday March 6, 2024, at 10 AM, and will then be publicly opened and read

aloud. The Municipal Offices are open 8:30am – 4:30pm, Monday through Friday. Please

plan accordingly.

NO BIDS WILL BE ACCEPTED AFTER THE WEDNESDAY MARCH 6,2024

10:00AM DEADLINE.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR

THE TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR

ANY SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR

POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION

DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof;

to waive any formality in same, or accept any proposal deemed to be in the best interest of the

Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-

bid or bid opening, provided a request is received three (3) days prior to said meeting by

calling 294- 3331, ext. 142.

*PLEASE SUBMIT AN (1) ORIGINAL AND ONE (1) ELECTRONIC

COPY(thumb drive).

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding”, and the

award shall be made on the basis of the lowest evaluated or responsive bid price.

PLEASE SEE REQUIRED SPECIFICATIONS.

The following factors will be considered in determining the lowest evaluated or

responsive bid price:

▪ Bid Price

▪ Meets or exceeds bid specifications; line-by-line items are included with each bid

specification. Each line is to be filled in (yes or no), with any exceptions noted,

AND RETURNED WITH BID FORM.

▪ Delivery date

▪ Proximity to Safety Complex facility for service

▪ Warranty/Guarantee

▪ Early payment discount

NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY,

ALL SUBMISSIONS MUST INCLUDE THE FOLLOWING:

▪ A COPY OF THE VENDOR’S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of

North Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway

Drive, North Kingstown, Rhode Island 02852, and clearly marked with the name of the

item bid, and the date and time of opening. Bids will be received by the Purchasing Agent

up to the specified time as noted on the Invitation to Bid/Request for Proposal, and publicly

opened and read aloud at the specified time.

Proposals submitted for a specified item must not be combined under the same cover

with any other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at

the place prescribed. Proposals received prior to the time of opening will be date/time

stamped and securely kept unopened. No responsibility will attach to any officer or person

for the premature opening of a proposal not properly addressed and identified.

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part

of the bidder in preparing the bid confers no right of withdrawal or modifications to bid after

such bid has been opened.

Any bid received after the time and date specified shall not be considered, by

messenger or by mail, even if it is determined by the Town that such non-arrival before the

time set for opening was due solely to delay in the mails for which the bidder is not

responsible. Conditional or qualified bids will not be accepted.

ARTICLE 2.PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid

prices must be filled in, in ink or typewritten, both in words and figures. Erasures or other

changes must be explained or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard

against opening prior to the time set therefore.

The Town may consider any bid not prepared and submitted in accordance

with the provisions hereof and reserves the right to reject any or all proposals in whole or in

part, toward any item, group of items, or total bid; to waive any technical defect or formality

in same, or to accept any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the

time specified for the opening. Bids may be modified in the same manner. Negligence on

the part of the bidder in preparing the bid confers no right of withdrawal or modifications

to bid after such bid has been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are

normally engaged in purveying the type of product, service, or equipment bid on. No bid

shall be considered from bidders who are unable to show that they are normally engaged in

purveying the type of product or equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details,

when applicable, on the material or service he proposes to furnish in order that the Town

may have full information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and Contract

Documents (including all addenda) which have been posted on the Town of North Kingstown

and State of Rhode Island Purchasing websites. The failure or omission of any bidder to

receive or examine any form, instrument, or document or to inspect any item specified as a

Trade-in shall (if applicable) in no way relieve any bidder from any obligation in respect to

their bid.

When applicable, each bidder must inform themselves fully of the conditions relating

to the construction of the project and the employment of labor thereon. Failure to do so will

not relieve a successful bidder of their obligation to furnish all material and labor necessary

to carry out the provisions of their contract. Insofar as possible the contractor, in carrying out

the work, must employ such methods or means as will not cause any interruption of or

interference with the work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must

be explained in detail and attached to proposal. If such deviations do not depart from the intent

of this notice and are in the best interest of the Town, the proposal will receive careful

consideration.

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE. (N/A)

ARTICLE 8. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend to

limit bidding to any make or model. Whenever a material, article or piece of equipment is

identified by reference to manufacturers' or vendors' names, trade names, catalogue numbers,

etc., it is intended merely to establish a standard; and any proposed material, article, or

equipment of other manufacturers and vendors which will perform adequately the duties

imposed by the general design will be considered equally acceptable provided it is in the

opinion of the Town to be of equal substance and function.

ARTICLE 9. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal

Form. In the event that there is a discrepancy between unit prices and the extended totals, the

unit prices shall govern. In the event that there is a discrepancy between the price written in

words and written in figures, the prices written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is

awarded by the Town Council. After award by the Town Council, said prices shall then remain

firm for the duration of the Contract.

In the event a column headed “Vendor’s Offering” is provided in the bid proposal, enter

your offering, compliance, or non-compliance in each space. DO NOT enter dollar amounts.

ARTICLE 10. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956

General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt

from payment of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be

so construed. Exemption certificates will be completed as required by the successful bidder.

ARTICLE 11. DELIVERY

Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid

Proposal Form.

ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT (When

Applicable to Bid) (N/A)

Contract period is found in the Standard Form of Agreement. If financially

advantageous to the Town of North Kingstown, these contracts may be renewed or extended,

from time to time, when agreed to, in writing, by both parties.

ARTICLE 13. LABOR REGULATIONS (When Applicable to Bid) (N/A)

The following paragraphs regarding nondiscrimination in employment shall be included and

become part of these specifications:

Contractors shall comply with the provisions of the General

Laws of Rhode Island and attention is called to Title 37, Chapter

13, Section 1-16, relative to the payment of wages, obligations,

and charges by Contractors on public works projects.

Non-resident Contractors are subject to Section 44-1-6 of the

Rhode Island General Laws, as amended. (OUT OF STATE

CONTRACTORS.)

The successful bidder will be required to comply with the Davis-

Bacon Act (40USC 2 to a-7) as supplemented by Department of

Labor regulations (29CFR Part 5).

Bid Number:	Trench coat / Raincoat
Bid Title:	Trench coat / Raincoat
Category:	Purchasing
Status:	Open

Trench coat / Raincoat

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