2024 Tree Pruning

Agency: City of Redmond
State: Washington
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Apr 5, 2024
Due Date: Apr 22, 2024
Solicitation No: IFB 10812-24
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Contact information: Please Login to View Page
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Bid Number: IFB 10812-24
Bid Title: 2024 Tree Pruning
Category: Bidding & Contracting Opportunities
Status: Open

Description:

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The City of Redmond, WA is currently soliciting bids from licensed contractors to prune trees within the City of Redmond. The City has identified 95 streetlights and 70 traffic signals that have trees blocking visibility.


Publication Date/Time:
4/5/2024 2:00 PM
Closing Date/Time:
4/22/2024 2:00 PM
Contact Person:
IFB Content:
Heidi Johnson
Sr. Purchasing Agent
Email: hjohnson@redmond.gov
Tel: 425-556-4201

Technical Contact:
Adnan Shabir, Project Manager
City of Redmond Public Works Dept.
Email: ashabir@redmond.gov
Tel: 425-556-2776

Related Documents:

Attachment Preview

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
IFB 10812-24
Invitation For Bid
2024 Tree Pruning
The City of Redmond, WA is currently soliciting bids from licensed contractors to prune trees
within the City of Redmond
Posting Date: April 5th, 2024
Bids Due: Monday, April 22nd at 2:00PM (PST)
The City of Redmond, Washington requests interested parties to submit sealed bids for the above
referenced Invitation For Bid (IFB).
Scope of Work
The City is interested in contracting for the pruning of trees per the requirements of this
solicitation. Please provide pricing to trim trees away from streetlights and traffic signals. The
location of the streetlights and traffic signals that need tree pruning are identified in Attachment A.
The City has identified 95 streetlights and 70 traffic signals that have trees blocking visibility.
The majority of the pruning will require the possession and use of a bucket truck with a reach of 60
feet. The Contractor will need to provide proper traffic control for this work as defined below.
Please make sure to include this cost in your estimate(s). All pruning shall follow ANSI and ISA
standards.
The City wishes to have the contractors provide a lump sum cost to prune trees away from traffic
signals and streetlights. The City may reduce the number of locations to prune based on the
available budget. Please note more than one tree may have to be pruned at each traffic signal or
streetlight to achieve the required visibility. The estimate shall include all labor, equipment,
IFB 10812-24 – 2024 Tree Pruning
Page 1 of 11
materials, traffic control, taxes, and fees to complete the work. The following is anticipated as the
main items of work:
1. Mobilization
2. Traffic control
3. Tree pruning
4. Removal and disposal of debris and wood
Mobilization shall include, but not be limited to, the following items: movement of the
Contractor's personnel, equipment, supplies, and incidentals to the project site; obtaining permits
or licenses required to complete the project not furnished by the City; and other work and
operations which must be performed or costs that must be incurred.
Tree Pruning of the trees covered under this solicitation shall be under the direct supervision of a
certified arborist and include the removal of limbs and branches.
Streetlights must be pruned to achieve a clear zone of 25 ft radius around the fixture (lamp). This is
to ensure all light can reach the roadway or sidewalk with no obstructions.
Traffic signals must be pruned according to the following criteria:
The pruning shall provide for clearing sight line to the traffic signal displays (red, yellow, green); At
a minimum clear visibility to the red indication on the traffic signal from a height of 5’ and a
distance of 300’ away from the traffic signal must be achieved. The objective is to ensure drivers
have a clear view of the red, green, and yellow indication of the traffic signal. Contractor is
responsible to check this visibility criteria in the field before and after pruning. No additional
compensation will be given for any re-pruning required to achieve this visibility.
The driving approach direction to the traffic signal has been identified in Attachment A. NB
indicates the northbound direction heading towards the traffic signal, EB(Eastbound),
SB(southbound), and WB(westbound). Trees must be pruned for the approach directions indicated
on the map with the above criteria to ensure a clear line of sight to the signal displays.
Care should be taken to ensure that the trees are pruned to maintain the shape and form of the
tree while still achieving the criteria set above.
It is understood that in some instances, the tree may need to be heavily pruned to achieve the
desired clearances and visibility. It may be necessary to remove the tree that requires excessive
pruning to achieve the desired clearance. Please include the cost of tree removal as part of the
IFB 10812-24 – 2024 Tree Pruning
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proposal if needed. The Contractor shall coordinate with the City to address these questionable
locations.
Removal and disposal of debris and wood shall include, but not be limited to, the removal of
any limbs and branches cut from trees by the contractor, clean up of any excess leave or needles,
and the proper disposal of this debris and wood in approved dumping areas.
Subcontractors: Upon award, the selected Contractor shall provide the names of all subcontractors with
whom the Contractor will directly subcontract for performance of the work and the projected value of that
work, subject to the provisions of the contract and RCW 39.06.020. The Contractor shall not substitute a listed
subcontractor without written permission of the City. If a listed subcontractor is unable to comply with any
requirements of the contract, the Contractor may be required to replace the subcontractor with an acceptable
subcontractor.
Notice regarding site visits:
There will be no pre-bid meeting. If your staff visits the site to prepare proposals/reports, please stay on
public streets. Do not enter private property.
Working site conditions:
Typical work hours for arterials are 9am to 3pm and 7am to 3pm for residential. Final hours will be
established per the traffic control plan review by the City through the City Right-of-Way permit.
Traffic Plan Requirements:
No park signs shall be placed on the roadway a minimum of two business (2) days in advance of any work.
Any Contractor having employees working on or near a street shall comply with City of Redmond and
Washington State regulations pertaining to safety equipment, warning signs, and traffic control. Any work
that requires a lane closure or work differing from the standard traffic control plans will require a site-
specific traffic control plan. Traffic control plans must ensure a clear path of travel for pedestrians and
alternate detours must be accessible for all pedestrians. The traffic control plan must be submitted and
approved prior to proceeding with work. All employees involved with flagging or placing traffic-directing
devices in the roadway shall possess a valid Washington State Flagging Card. Employees working on or
near a street must wear an approved safety vest. Eye and hearing protection is required during the
operation of all power equipment. Employees performing any overhead maintenance must wear an
approved safety helmet. Failure to comply with proper safety procedures may result in contract
cancellation.
The selected Contractor shall give at least fifteen (15) business days’ notice to the City Project Manager
advance of planned work. Work shall not commence until this notice has been received. This is for
inspection purposes and for coordination with other construction activity within the City. Traffic Control
Plans must be submitted fifteen (15) business days before any planned work activity.
IFB 10812-24 – 2024 Tree Pruning
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Contractor is responsible for coordinating with adjacent businesses and residents in advance of work.
Access to businesses and residents shall be maintained throughout construction.
Traffic Control
The contractor will need to apply for a no-cost Right-of-Way Use permit from the City of Redmond,
which includes the review and approval of traffic control plans prepared by the contractor. The contractor
should assume that they will be able to work in the street between the hours of 9 AM and 3:00 PM on
weekdays. Depending on the street and the volume of traffic, the City may allow the contractor to work
outside of these hours during the course of the project.
The selected Contractor is responsible for Traffic Control costs. These include, but are not limited to, all
costs for traffic control labor including installation and removal of all traffic control devices, flaggers, and
spotters; all equipment, materials, and purchases of signs, traffic control devices (cones, barrels,
barricades); and preparation and revision of temporary traffic control plans, and incidentals necessary to
complete work.
All traffic control plans must conform to the standards set forth by the MUTCD (Manual on Uniform Traffic
Control Devices) from the Federal Highway Administration. This manual is available online at the following
website: http://mutcd.fhwa.dot.gov/. Traffic Control must also abide by City Specifications, which can be
obtained at Work-Zone-Traffic-Control-Manual-PDF (redmond.gov).
Project Schedule:
Work is to commence as soon as notice to proceed is given, anticipated in May 2024, but no later than June
1, 2024, and all work shall be completed no later than September 30, 2024.
Proposed Timeline
The following table outlines the anticipated schedule for this IFB process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
IFB Announced
Bids Due
Selection of Contractor
Main Task Order Timeframe
Date
April 5, 2024
April 22, 2024, 2:00pm
April 26, 2024
May 2024 – September 2024
Bid Due Date/Time
2:00PM (local time) on Monday, April 22, 2024. The City of Redmond – Purchasing Division must
receive bids no later than said date and time. Bids received after such time will be returned unopened.
IFB 10812-24 – 2024 Tree Pruning
Page 4 of 11
Bid Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this IFB on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
The City of Redmond must receive electronically submitted bids no later than said date and time.
Responses received after such time will be returned unopened. By submitting a bid, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Bid Requirements & Format
All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the
City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation
requested by the City. All responses will become property of the City and will not be returned. Bids must
include all information requested and meet all specifications and requirements outlined in this IFB. Bids will
be evaluated based upon the information submitted.
A complete response will include the following:
1. Bidders must complete and return Attachment B, Bid Submittal Sheet.
a. Bids must include a list of references (including project name, contact name, and telephone
number/email address) of at least three (3) customer operations of similar scope and size,
current or completed within the last six (6) months. The City reserves the right to contact
references without prior notification.
b. Bids must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal.
c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of
Redmond business license as a requirement for performing these services. A Redmond
business license is required prior to performing any work, and Contractor must maintain the
business license in good standing throughout the term of its agreement with the City. A
Redmond business license application can be found at:
http://www.redmond.gov/BusinessLicense.
d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s
minimum number of days is 60).
2. Please include proposed work schedule to include all major milestones.
IFB 10812-24 – 2024 Tree Pruning
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