2026 Tree Planting

CITY OF KALAMAZOO - INVITATION FOR BIDS Bid Reference #: 59575-042.0
2026 Tree Planting
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this
form immediately. Your response will assist us in evaluating all responses for this important project and
to improve our bid solicitation process.
The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up to date. If, for any
reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed
and returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we
will assume that you can no longer supply this commodity/service, and your name will be removed
from this bid list.
Specifications too "tight", i.e., geared toward one brand or manufacturer only
(explain below).
Specifications are unclear (explain below).
We are unable to meet specifications.
Insufficient time to respond to the Invitation for Bid.
Our schedule would not permit us to perform.
We are unable to meet bond requirements.
We are unable to meet insurance requirements.
We do not offer this product or service.
Remove us from your bidders list for this commodity or service.
Other (specify below).
REMARKS:
SIGNED: NAME:
(Type or Print)
TITLE: DATE:
FIRM NAME:
(if any)
ADDRESS:
(Street address) (City) (State) (Zip)
PHONE: EMAIL:

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 1
2026 Tree Planting Bid Reference No: 59575-042.0
SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully examine
the specifications and shall fully inform themselves as to all existing conditions and limitations. The
bidder shall indicate in the bid the sum to cover the cost of all items included on the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be crossed
out and the new unit price or extension entered above or below and initialed by the bidder with ink.
The bid shall be legally signed, and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by project
name, bid opening date and time. Bids opened by mistake, due to improper identification, will be so
documented and resealed. The Purchasing Division will maintain and guarantee confidentiality of the
contents until the specified opening date and time. Bids submitted electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning
or interpretation of the Invitation for Bids (IFB) and attachments must be requested in writing, at least
5 business days before the bid opening so a reply may reach all prospective bidders prior to the
submission of bids. Any information given to a prospective bidder concerning the IFB will be furnished
to all prospective bidders as an amendment or addendum to the IFB if such information would be
prejudicial to uninformed bidders. Receipt of amendments or addenda by a bidder must be
acknowledged in the bid by attachment, or by letter before the time set for opening of bids. Oral
explanation or instructions given prior to the opening will not be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered
in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if payment
is made within the discount period, even though not considered in evaluation of the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only if the
withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn for at least
ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or any
changes, insertions or omissions to the terms and conditions, specifications, or any other requirement
of this IFB may be considered non-responsive, and at the option of the City, result in rejection of the
alternate bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for receipt
will not be considered. (Note: The City reserves the right to consider bids that have been determined
by the City to be received late due to mishandling by the City after receipt of the bid and no award has
been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid document,
to the City of Kalamazoo at the following address:

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 2
2026 Tree Planting Bid Reference No: 59575-042.0
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in the
bid document.
9.3. Deliver your bid to the Treasurer's Office Payment Drop Box located in the northwest
corner of City Hall (see photos below) before the bid due date and time indicated in the bid
document.
1. Open drop box located at City Hall. 2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the City
of Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 3
2026 Tree Planting Bid Reference No: 59575-042.0
SECTION II
BID AND AWARD
The undersigned having become thoroughly familiar with all of the bid/contract documents incorporated
herein, the project site and the location conditions affecting the work, hereby proposes to perform
everything required to be performed in strict conformity with the requirements of these documents, and to
provide and furnish all the equipment, labor and materials necessary to complete in a professional manner
the planting of trees described in the specifications as set forth herein and at the unit prices as stated herein:
ITEM PLAN UNIT
ITEM CODE DESCRIPTION UNIT QTY PRICE TOTAL
Site Preparation, Max.
1 8150001 $15,000.00 LS 1
Watering and Cultivating, First
2 8150002 Season, Min. $5,000.00 LS 1
Watering and Cultivating, Second
3 8150002 Season, Min. $5,000.00 LS 1
SMALL TREES (HEIGHT OF LESS THAN 30' AT MATURITY) * (Qty 175)
Choke Cherry (Prunus
4 Virginiana) EA
Japanese Flowering Cherry
5 (Prunus Serrulate) EA
6 Crabapple (Malus Sp.) EA
7 Dogwood (Cornus Sp.) EA
8 Hawthorne (Crataegus Sp.) EA
9 Magnolia Sp. EA
10 Freeman Maple (Acer Freemanii) EA
11 Paperbark Maple (Acer Griseum) EA
Trident Maple (Acer
12 Buergerianum) EA
Eastern Redbud (Cercis
13 Canadensis) EA
14 Serviceberry (Amelanchier Sp.) EA
15 Cornelian Cherry (Cornus Mas) EA
Purpleleaf Plum (Prunus
16 Cerasifera) EA
Yoshino Cherry (Prunus x
17 Yedoensis) EA

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 4
2026 Tree Planting Bid Reference No: 59575-042.0
ITEM PLAN UNIT
ITEM CODE DESCRIPTION UNIT QTY PRICE TOTAL
MEDIUM & LARGE TREES (HEIGHT OF 30' OR MORE AT MATURITY) * (Qty 50)
Kentucky Coffee (Gymnocladus
18 Dioicus) EA
19 Ginko (Ginko Bilobla) EA
20 Hackberry (Celtis Occidentalis) EA
American Linden (Tilia
21 Americana) EA
22 Littleleaf Linden (Tilia Cordata) EA
23 Silver Linden (Tilia Tomentosa) EA
24 Red Maple (Acer Rubrum) EA
25 Sugar Maple (Acer Saccharum) EA
London Planetree (Platanus x
26 Acerifolia) EA
Dawn Redwood (Metasequoia
27 Glyptostroboides) EA
TOTAL BID AMOUNT
The City plans to plant approximately 60 medium - large trees and 190 small trees for a total of 250 trees. Subject to
change based on species availability and City preference.
Work shall start within 7 working days after receipt of notification by Contractor of Notice to
Proceed.
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
Dated:
Bidder shall provide all the information as requested herein with their bid. Failure to do so and/or failure
to provide post-bid requested information may be cause for rejecting the bid as non- responsive.
The City encourages the use of local labor in fulfilling the requirements of this contract.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does
not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being
considered for employment with the bidding firm unless otherwise precluded by federal or state law. I
further certify that I have read and agree to be bound by the provisions of the City's Non- Discrimination
Clause found in Appendix A and as updated by City Ordinance 1856.
Signed: Name:
Title:

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 5
2026 Tree Planting Bid Reference No: 59575-042.0
SUB-CONTRACTING INFORMATION
Using the table below provide information regarding the sub-contractors which will be working to fulfill the
requirements of this contract. Submit as complete a list as possible at the time of your bid. You will have two
business days after the bid opening to update the list as needed. The information provided will be used for
evaluating your bid.
INSTRUCTIONS:
Nature of Contract - State a brief description of the work or product that will be provided.
BIDDER - Provide the percentage of services or construction activity that will be provided by your firm.
Subcontractors:
* Provide the Name and Address for each subcontractor providing services or construction activities
for this contract.
* Provide the percentage for the dollar amount of the contract work they will be performing.
If there are not enough lines in the table below make additional copies as needed.
Nature of Contract:
Subcontractor Name/Address % Of Total
Contract
BIDDER
Does this List of Subcontractors need to be updated after the bid opening? Yes __ No __

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 6
2026 Tree Planting Bid Reference No: 59575-042.0
REFERENCE QUESTIONNAIRE
Please answer the following questions completely.
1. Firm name:
2. Established: Year Number of Employees:
3. Type of organization:
a. Individual: b. Partnership:
c. Corporation: d. Other:
4. Former firm name(s) if any, and year(s) in business:
5. Provide at least 5 agencies of contracts for similar work performed over the last five (5) years with
governments or utilities. Include: owner, contact person and phone number and description of work
performed.
5.1 Company Name:
Address:
Phone:
Contact:
Description of work or contract:
5.2 Company Name:
Address:
Phone:
Contact:
Description of work or contract:
5.3 Company Name:
Address:
Phone:
Contact:
Description of work or contract:

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 7
2026 Tree Planting Bid Reference No: 59575-042.0
REFERENCE QUESTIONNAIRE (cont.)
5.4 Company Name:
Address:
Phone:
Contact:
Description of work or contract:
5.5 Company Name:
Address:
Phone:
Contact:
Description of work or contract:
6. Provide a list of equipment to be used in performing this Tree Maintenance work.
Type of Equipment Year Make/Model
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

CITY OF KALAMAZOO - INVITATION FOR BIDS Page 8
2026 Tree Planting Bid Reference No: 59575-042.0
CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST
As part of the City's commitment to reducing unacceptable poverty, encouraging rehabilitation,
reducing recidivism, and strengthening families in Kalamazoo, the City has updated its Purchasing
Policy to ensure that firms with whom the City does business share in this commitment by utilizing
hiring practices that do not unfairly deny people with arrest and conviction records gainful employment.
(Important: This requirement also extends to any subcontractors the bidder intends to use to fulfill the
contract for goods or services being sought from the City.)
Part I: Proof that the bidder does not inquire about an individual's past arrest or criminal
history on the bidder's employment application form
Attach a copy of the current application for employment being used by the bidder
Part II: Certification that the bidder does not use an individual's past arrest or criminal
history to unlawfully discriminate against them by checking one or more of the following:
That pursuant to federal or state law bidder is precluded from hiring persons with certain
criminal records from holding particular positions or engaging in certain occupations by
providing a cite to the applicable statute or regulation; if checking this box, provide a citation
to the applicable statute or rule upon which the bidder is relying:
________________________
That bidder conducts criminal history background checks only as necessary, and only after
making a conditional offer of employment; that any withdrawal of an offer of employment to an
individual because of a past criminal history is job-related and consistent with business
necessity after the individual has been provided an individualized assessment opportunity to
review and challenge or supplement the history of past criminal conduct being relied upon by
the bidder;
That the use by bidder of criminal history background checks complies with the U.S. Equal
Employment Opportunity Commission's Enforcement Guidance on the Consideration of
Arrest and Conviction Records in Employment Decisions and that the bidder has not had a
determination rendered against it in past 7 years that it discriminated against a person
through the use of an individual's arrest or criminal history
I CERTIFY THAT THE ABOVE STATEMENTS ARE TRUE.
______________ _____________________________
Date Signature
_____________________________
Printed Name
_____________________________
Position