Tree Maintenance Services

The City of San
Ramon (“City”) requests proposals (“Proposals”) from qualified
individuals or firms (individually, a “Respondent” and collectively, “Respondents”)
for Tree Maintenance Services.

The City requires Tree Maintenance
Services (“Services”) for the comprehensive care and management of
approximately 46,000 City-owned trees, which includes pruning, removals,
planting, and inventory updates to ensure safety, health, and long-term
sustainability of trees across all City properties and rights-of-way.

• RFP Document

Requests for Information. Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Andrea Stein, Administrative Coordinator, at astein@sanramon.ca.gov by 9:00 a.m., November 25, 2025 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative.

Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on November 18, 2025, from 9:00 to 11:00 a.m., at the San Ramon Service Center located at 5000 Crow Canyon Road, San Ramon, CA 94582. Prospective Respondents will have the opportunity to ask questions about the RFP and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any Proposal submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting.

Submittal Instructions.  Proposals must be received by the City by or before December 9, 2025 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original and one (1) identical copies of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Tree Maintenance Services,” and addressed as follows:
ATTN: City Clerk

7000 Bollinger Canyon Road

San Ramon, CA 94583
The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded.

Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the RFP Deadline, and may be amended by addenda to this RFP:

RFP Issued: November 7, 2025
Pre-Submittal Meeting: November 18, 2025 at  9:00 a.m.
Request for Information Deadline: November 25, 2025 by 9:00 a.m.
Proposal Deadline: December 9, 2025 by 2:00 p.m.
Interviews (if requested by City): TBD
Notice of Selection: December 19, 2025
Council Approval and Award: January 27, 2026 (Tentative)
Commence Services: July 1, 2026