TRAVEL MILEAGE REIMBRUSEMENT AND FLEET MANAGEMENT APPLICATION(S)

Agency:	State Government of Florida
State:	Florida
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 561510 - Travel Agencies
Posted Date:	May 11, 2025
Due Date:	Jan 14, 2026
Solicitation No:	ITB-12658
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Invitation to Bid TRAVEL MILEAGE REIMBRUSEMENT AND FLEET MANAGEMENT APPLICATION(S) Department of Children and Families (DCF)

Advertisement Status: OPEN

Last Edit Date/Time: 05/10/2025, 12:36 AM

Advertisement Number: ITB-12658

Agency Advertisement Number: DCF ITB 2425 077

Version Number: 1

Published Date/Time: 05/10/2025 12:36 AM

Start Date/Time: 05/10/2025 12:36 AM

End Date/Time: 01/14/2026 01:00 AM

Responses Open Date/Time: 09/09/2025 02:00 AM

Commodity Codes

Code	Description
43232400	Development software
43232701	Application server software
43233004	Operating system software
81111500	Software or hardware engineering

In accordance with Chapter 287, Florida Statutes (F.S.), the State of Florida, Department of Children and Families (Department), issues this Solicitation to select a Respondent(s) to provide a cloud-based solution that will include:

Travel Mileage Reimbursement Application– Automate mileage tracking for Adult Protective Investigators, Child Protective Investigators, and Field Support Staff, and export weekly or monthly data directly into Department of Financial Services and DCF reimbursement forms.
Fleet Management Application– Provide a companion application to monitor and optimize the Department’s vehicle fleet.

Please direct all questions to:

Name: Joshua Burns

Phone: (000) 000-0000

Address: Via email only, responses due 9/8/2025 at 10:00 a.m. Tallahassee, FL 32303

Email: joshua.burns@myflfamilies.com

Description	Date/Time
DCF ITB 2425 077	May 10, 2025, 12:34:09 AM
Attachment A - Travel Policy - CFOP 40-1	May 10, 2025, 12:34:09 AM
Attachment B - FDOT Official Highway Mileage Viewer	May 10, 2025, 12:34:09 AM
Attachment C - DFS-AA-15 Voucher for Reimbursement of Traveling Expenses	May 10, 2025, 12:34:09 AM
Attachment D - C676 VM Vicinity Map Mileage Log	May 10, 2025, 12:34:09 AM
Cost Proposal (PMT-60)	May 10, 2025, 12:34:09 AM
DCF PO Terms and Conditions (PMT-047)	May 10, 2025, 12:34:09 AM
PO Scope of Work (PMT-57) - BOTH	May 10, 2025, 12:34:09 AM
PO Scope of Work (PMT-57) - Fleet Management ONLY	May 10, 2025, 12:34:09 AM
PO Scope of Work (PMT-57) - Travel Mileage ONLY	May 10, 2025, 12:34:09 AM
Required Certifications (PMT-58)	May 10, 2025, 12:34:09 AM
Technical Response (PMT-59)	May 10, 2025, 12:34:09 AM
Vendor Questions (PMT-61)	May 10, 2025, 12:34:09 AM

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