Travel Management and Conference Registration Solutions

The City of Pasadena, Department of Finance, is seeking information from firms that provide online travel coordination and conference registration platforms. This RFI is issued for information and planning purposes only and does not constitute a solicitation for bids or proposals.

The City is exploring online solutions that can:

• Streamline travel booking (air, hotel, ground transportation)
• Facilitate conference and event registrations
• Provide centralized administrative oversight with departmental flexibility
• Align with public sector procurement and payment requirements
• Assist in navigating complex itineraries.
• Compliance with city travel policy
• Securing conference/event registration and lodging rates
• Facilitation of travel payments to vendors (hotels, airlines, ground transportation, etc.)

The City coordinates travel and conference participation across multiple departments. Current processes are decentralized and may involve:

• Individual bookings
• Multiple vendor platforms
• Limited centralized oversight

The City may solicit solutions that improve:

• Efficiency
• Cost control
• Compliance with City financial policies
• Administrative visibility