Travel Agency Services

Agency:	State Government of South Dakota
State:	South Dakota
Type of Government:	State & Local
NAICS Category:	561510 - Travel Agencies
Posted Date:	Feb 7, 2024
Due Date:	Feb 28, 2024
Solicitation No:	24RFPUSD-02072024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Entity Name: South Dakota State Government

Event Number: 10101

Event ID: 24RFPUSD-02072024

Event Name: Travel Agency Services

Requested By: Missy Schuetzle

Created By: Missy Schuetzle

Due By Date: 02/28/2024 05:00 PM Central Time

Q&A Cutoff Date: 02/07/2024 10:44 AM Central Time

Invitation Type: Invitation Only

Assigned Commodities: 961-78 Travel Agency Services

Allow Supplier Terms and Conditions: No

Public Responses: No

Display Awardee: Display

Posting Board Status: Published

Event Status: Ready for Responses

Section #: Name:

1 Section 1 - 24RFPUSD-02072024

Do not submit responses through ESM Sourcing; please submit your response as specified in the RFP document.

The Invitation Type for this RFP, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested

services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;

it does not limit who can respond. Also, the RFP document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s

website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.

All vendors are encouraged to download the RFP and submit their proposals following the instructions outlined in the RFP document.

1.0 GENERAL INFORMATION

1.1 PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This RFP is being issued by the University of South Dakota (USD and University), which is a public university governed by the South Dakota Board of

Regents. USD is a Division I institution and member in the Summit League and Missouri Valley Football Conference. The University enrolls

approximately 10,000 students and employs about 1300 faculty and staff.

USD books approximately 2000 flights per year averaging approximately $1,000,000.00 in flight expenditures. Hotel booking and expense is slightly

less than flight data, but hotel bookings often include shared rooms.

The purpose of this RFP is to contract the services of a travel agency (agencies) to manage and coordinate the travel needs for all University

departments and organizations including athletic teams, academic areas, and administrative departments. Agencies interested in submitting a proposal

should do so according to the guidelines contained herein. All references to the University of South Dakota (USD, the University), the State of South

Dakota, or the State shall mean the same.

USD will consider proposals from agencies for a subset of the required services (only athletic travel, or only academic/administrative travel). Group travel

must be included in any proposal.

1.2 ISSUING OFFICE AND RFP REFERENCE NUMBER

The USD Purchasing Office is the issuing office for this document and all subsequent addenda relating to it, on behalf of the University of South Dakota.

The reference number for the transaction is RFP #USD 02072024. This number must be referred to on all proposals, correspondence, and

documentation relating to the RFP.

1.3 SCHEDULE OF ACTIVITIES (SUBJECT TO CHANGE)

RFP Publication 2/7/2024

Offeror Questions Due 2/14/2024

Responses to Offeror Questions 2/19/2024

Proposal Submission 2/28/2024

Anticipated Award Decision/Contract Negotiation 3/13/2024

1.4 SUBMITTING YOUR PROPOSAL

All proposals must be completed and received in the USD Purchasing Office by the date and time indicated in the Schedule of Activities.

Proposals received after the deadline will be late and ineligible for consideration.

All proposals must be signed, in ink, or electronically, by an officer of the responder, legally authorized to bind the responder to the proposal. Proposals

that are not properly signed may be rejected. Proposals should be in PDF or Microsoft Word format. The proposal should be emailed to the contact

below with the proposal number in the subject line.

REQUEST FOR PROPOSAL #: USD 02072024

STATE POC: Chris Phillips

POC EMAIL ADDRESS: chris.phillips@usd.edu

No proposal shall be accepted from, or no contract or purchase order shall be awarded to any person, firm or corporation that is in arrears upon any

obligations to the State of South Dakota, or that otherwise may be deemed irresponsible or unreliable by the State of South Dakota.

Terms and Conditions

ESM Sourcing Terms

None

General Terms and Conditions

None

Event Specific Terms and Conditions

See attached RFP document.

Travel Agency Services

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See Also

	Attachments
	RFP Document.pdf