Trash and Recycling Program

REQUEST FOR PROPOSAL
Trash Removal/Recycling Program RFP:
Prepared By: Patrick Ward
586-783-6550
Date: April 8, 2026
Due Date of Bid: April 24, 2026 at 2:00 p.m.
Please complete the section below and include this page as the first page
of the bid package:
Bidder/Contractor Name:
Representative Name:
Street Address:
City, State and Zip
Phone: Fax:
Email:
1

REQUEST FOR PROPOSAL
L'Anse Creuse Public Schools (LCPS) is seeking bids for waste management services for a
period indicated in 'Contract Length.' LCPS has a student enrollment of approximately 10,000
students, nine (9) elementary schools, four (4) middle schools, two (2) high school schools, one
(1) vocational center, and eight (8) auxiliary buildings or offices. A district map is enclosed.
Katherine Konon
L'Anse Creuse Public Schools
Harry L. Wheeler Community Center and Administrative Offices
24076 F. V. Pankow Boulevard
Clinton Township, MI 48036
To be valid bids must be received no later than April 24, 2026 at 2:00 p.m. Bids received
after this date and time will not be accepted or considered.
All Contractors submitting Proposals must provide a sworn and notarized statement disclosing
any familial relationship that exists between the owner or key employee of the Bidder submitting
a Proposal, and any member of the L'Anse Creuse Public Schools District Board of Education,
the L'Anse Creuse Public Schools District Superintendent, Assistant Superintendent of Business
& Operations, and Director for Operations. The district will not accept a Proposal that does not
include this sworn and notarized disclosure statement.
All Contractors submitting Proposals must provide a sworn and notarized Affidavit of Compliance
pursuant to the Iran Economic Sanctions Act, Michigan Public Act No.517 of 2012. The district
will not accept a Proposal that does not include this sworn and notarized disclosure statement.
The School District reserves the right, in its sole and absolute discretion (for this provision and
all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all
Proposals with or without cause. The School District further reserves the right to waive any
irregularity or informality in the RFP process or any Bid, and the right to award the Contract to
other than the Proposer submitting the best financial bid (low bidder). The School District
reserves the right to request additional information from any or all Proposers.
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Trash Removal/Recycling
BID
DUE:
April 24, 2026, at 2:00pm
GENERAL TERMS AND CONDITIONS
1) Objective: Please see the Scope of Work & Background Information Section for further details on the project.
2) Bidding on This Project: Each Proposal must be submitted completed as provided in the RFP. No alteration,
erasure, or addition is to be made in the typewritten matter or changes to the Bid Table (except for required
information to be provided by the Contractor). Failure to follow this instruction may result in disqualification.
3) Project Timeline: All pertinent dates for submission of bids are included in this document as posted.
4) Delivery of Proposals: The words "Trash Removal/Recycling Program - Sealed Bid, Date Due: April 24, 2026
Time Due: 2:00pm must appear on the outside of the envelope in the lower left-hand corner. Bids must be
signed by a representative of the company submitting the bid. Three (3) printed copies of the Sealed Bid must be
delivered in person or sent by mail to:
Katherine Konon
L'Anse Creuse Public Schools
Harry L. Wheeler Community Center and Administrative Offices
24076 F. V. Pankow Boulevard
Clinton Township, MI 48036
5) Late Proposals: Any Proposals or revisions received after the due date will not be accepted or considered.
6) Opening of Bids: All bid submissions must be delivered sealed and will not be opened by the District until
the Due Date and Time has passed. A public bid opening will be held April 24, 2026 at 2:05 pm at the
following address:
L'Anse Creuse Public Schools
Harry L. Wheeler Community Center & Administrative Offices 24076 FV Pankow Boulevard
Clinton Township, MI 48036
7) Restrictions on Communication: From the issue date of this RFP until a Contractor is contacted by the School
District, a Contractor shall not communicate about the subject of the RFP or a Contractor's Proposal with the
School District, its Board of Education, or any individual member, administrators, faculty, staff, students, or
employees except as detailed below. The School District reserves the right to request additional information
from any or all Contractors.
8) Questions Regarding the Project: Requests that the School District clarify information contained in this RFP
are allowed. Any requests for clarification or questions regarding this RFP, must be sent via email to Pat
Ward at wardpa@lc-ps.org no later than April 15, 2026. The description Trash Removal/Recycling RFP must
appear in the subject line. All questions and answers will be posted on the district website, with the RFP, by
April 17, 2026.
9) Addenda: If it becomes necessary to revise any part of the specifications, an addendum will be issued and
added to this document and posted on the district website. All addenda shall become a part of the bid. Each
Contractor must in its Proposal, to avoid any miscommunication, acknowledge all addenda, but the failure of a
Contractor to receive, or acknowledge receipt of any addendum shall not relieve the Contractor of the
responsibility for complying with the terms thereof.
10) Standards: The attached product specifications should be considered as a minimum requirement. Any deviations
from the standard specified will be considered only when fully described and accompanied by descriptive literature
and samples. Any references in this document to a particular article, product, or material, by proprietary name,
manufacturer, make, or catalogue number, shall be interpreted as establishing a standard or quality or design and
SHALL NOT be construed as limiting competition.
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11) The School District reserves the right to decide if an item is "similar or equal" to the item specified and final decision
will be at the district's sole discretion. The quantities shown are annual estimates. The School District makes no
guarantee to purchase any or all products in the quantities shown.
12) Exceptions to Specifications: The submission of a Proposal will be construed to mean that the Contractor is
fully informed as to the extent and the character of the supplies, materials, or equipment required and a
representation that the Contractor can furnish them in complete compliance with the specifications. Any
exceptions to the terms and conditions or any other special considerations or conditions requested or required
by the Contractor MUST be specifically outlined and be submitted as part of the Proposal, together with an
explanation as to the reason such terms and conditions of these specifications cannot be met by, or, in the
Contractor's opinion, are not applicable to, the Contractor. The Contractor shall be required and expected to
meet the specifications and requirements as set forth in this RFP in their entirety, except to the extent exceptions
or special considerations or conditions are expressly set forth in the Contractor's Proposal and those exceptions
or special considerations or conditions are expressly accepted by the School District. All pricing factors must
be clearly indicated in the manner required on the pricing pages/electronic file provided as part of this RFP.
13) Irrevocability of Bids: Proposals may be withdrawn at any time before the Due Date. No modifications are
allowed after the opening time and date. All Proposals submitted shall not be withdrawn and shall be irrevocable
for a minimum period of one hundred eighty (180) calendar days following the Due Date.
14) Incorporation by Reference: These specifications and the Contractor responses shall be incorporated by
reference into any purchase contract or purchase order that may result from this RFP.
15) Reservation of Rights: The School District reserves the right, in its sole and absolute discretion (for this
provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all
Proposals with or without cause. The School District further reserves the right to waive any irregularity or
informality in the Bid process or any Proposal, and the right to award the Contract to other than the Contractor
submitting the best financial Proposal (low bidder). The School District reserves the right to request additional
information from any or all Contractors.
16) Termination for Cause: In the event the Contractor fails, at any time, to comply with, fully perform and strictly
adhere to any condition or representation contained in the Contract, or the requirements contained in the RFP
and the Contractor's Bid, the School District shall have the right to give written notice to Contractor of such
failure. Non-performance of contractual obligations can include, but is not limited to, failure to supply awarded
product or service, failure to comply with bid requirements and awarded pricing, failure to deliver on time,
unauthorized substitution of product, failure to submit timely and accurate reports and/or invoices and failure to
service the contract in a professional manner. If such failure is not cured to the School District's satisfaction
within ten (10) business days from the time of receipt of such notice the School District shall have the right to
terminate immediately without the requirement of a further written notice. If the Contract is terminated in
accordance with any of the provisions contained herein, all rights of the Contractor shall cease.
17) Termination for Convenience: The School District, on thirty (30) days advanced written notice to the
Contractor, may terminate the Contract, or any portion thereof, for any reason, including convenience, without
incurring any penalty, expense or liability to the Contractor except the obligation to pay for products or services
actually received or performed under the Contract prior to the effective date of the termination.
18) Pricing: The contract begins July 1, 2026. Pricing shall be for three (3) years, but may be renewed for additional
years if both parties agree to renew the contract. If the contract is renewed, any price increase shall not exceed
(3) percent, per year, for any reason. Both parties shall agree in writing to the price increases if the contract is
renewed.
19) Cost Increases: The School District is not responsible for any other charges (including, but not limited to, fuel
surcharges, handling, etc.) for any reason during the contract period.
20) Minimum Order Requirements: Preference may be given to Contractors who offer no minimum order
requirements. If a minimum order of quantity is required, it must be noted on the space provided in the "Other
Requirements" section of this document.
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Trash Removal/Recycling Program
BID
DUE: April 24, 2026, at 2:00pm
21) Taxes: The School District is a tax-exempt entity. Exemption certificates, if required, will be furnished on forms
provided by the Contractor and acceptable to the School District. Contractor is otherwise responsible for any
other applicable taxes related to the purchase of product or equipment.
22) Collusive Bidding: The Contractor certifies that their Bid is made without any previous understanding,
agreement or connection with any person, firm or corporation making a Bid for the same project and is in all
respects fair, without outside control, collusion, fraud or otherwise illegal action.
23) Assignment: Assignment or transfer of any rights, interest, or delegation of responsibilities of the Awarded
Contractor under the contract will not be allowed without the expressed written consent of the School District.
24) Governing Law: The Contract shall be governed by and construed in accordance with the laws of the State of
Michigan. The parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Macomb County,
Michigan.
25) Confidentiality: Any Contractor awarded a contract or purchase order agrees that it will not publish or
otherwise mention, refer to or disclose its work for or with L'Anse Creuse Public Schools for any reason without
the advance written permission of the Assistant Superintendent of Business & Operations.
26) Familial Relationship Disclosure: All Proposals must be accompanied by an affidavit disclosing any Familial
Relationship that exists between the owner and/or any employee of the Contractor and any member of the
Board of Education, the Superintendent, the Assistant Superintendent of Business & Operations, and the
Director for Operations of the District. Information about officials holding the mentioned titles can be found at
the School District's website at https://www.lc-ps.org. Bids that are not accompanied by a sworn and notarized
affidavit will not be considered or accepted by the School District.
27) Affidavit of Compliance: All Proposals must be accompanied by an affidavit that hereby certifies, represents
and warrants that the Contractor (including its officers, directors and employees) is not an "Iran linked business"
within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the "Act"), and
that, in the event a Contractor is awarded a contract as a result of the aforementioned Request For Bid, the
Contractor will not become an "Iran linked business" at any time during the course of performing the Work or
any services under the contract. Bids that are not accompanied by a sworn and notarized affidavit will not be
considered or accepted by the School District.
28) Debarment: The Contractor must certify that your organization (or any sub-contractor) is not currently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this
transaction by any State or Federal department or agency on the "Certifications and Representations" form.
Submission is also agreement that the School District will be notified of any change in this status.
29) Byrd Anti-Lobbying Amendment: The Contractor must certify that your Firm is in compliance with the Byrd
Anti-Lobbying Amendment on the "Certifications and Representations" form.
30) Equal Employment Opportunity: Pursuant to Equal Employment Opportunity Commission (EEOC)
regulations, the Contractor will not discriminate against any employee or applicant for employment because of
race, religion, sex, color, national origin, age or disability.
31) Repairs to Property Damage: Damage to any School District Facilities or properties caused by the Contractor,
its agents or employees shall be repaired so that facilities or properties are in as good condition as before
entering into the Contract. All repairs shall be accomplished at no cost to the School District.
32) Payments: Payment will be made after receipt of the successful Contractor's submittal of invoice. Payment of
undisputed amounts in each invoice shall generally be made within thirty (30) days of receipt of the invoice.
Disputes regarding amounts contained in any invoice will be communicated to the Contractor by the School
District, in writing (via letter or email), within ten (10) business days of the receipt of the disputed invoice.
Payments of disputed amounts will be delayed unless Contractor is able to resolve the matter to the School
District's satisfaction within ten (10) business days prior to payment due date.
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Trash Removal/Recycling Program
BID
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33) Force Majeure: In the event the Contractor is unable to provide Service herein specified because of any act of
God (excluding inclement weather), civil disturbance, fire, flood, riot, war, picketing, strike, lockout, labor
dispute, oil or fuel shortage or embargo, governmental action or any condition or cause beyond the
Contractor's control, the School District shall excuse the Contractor from performance under this Contract.
Under unforeseen circumstances, such as the closing or suspension of the School District's operations, the
district will be under no obligation to purchase the estimated quantities.
34) Insurance: The Contractor must provide proof of insurance to the School District prior to commencement of
any work under the contract. If by the terms of this insurance any mandatory deductibles are required, or if the
successful bidders should elect to increase the mandatory deductible amounts or purchase this insurance with
voluntary deductible amounts, the successful bidders shall be responsible for payment of the amount of the
deductible in the event of a paid claim. L'Anse Creuse Public Schools is not responsible for any successful
bidder's respective equipment such as tools, equipment, scaffolding towers, staging and other temporary
equipment owned, borrowed or rented. The successful bidder, at their option, shall separately insure any and
all equipment.
The successful bidders shall maintain the following limits of insurance:
a. Worker's Compensation as required by the State of Michigan. Employers Liability limits not less than
$500,00 each accident and each disease and a policy limit of not less than $500,00.
b. Comprehensive General Personal Injury Liability in the limits of $1,000,000 each person, $1,000,000
each accident & $1,000,000 each aggregate.
c. Property Damage Liability in the limits of $1,000,000 each accident and $1,000,000 each aggregate.
d. Automobile Personal Injury Liability (to include coverage of off-road vehicles) in the limits of
$1,000,000 each person & $1,000,000 each accident.
e. Automobile Property Damage Liability (to include coverage of off-road vehicles) in the limits of
$1,000,000 each accident.
f. The State of Michigan has a no-fault automobile insurance requirement. The successful bidders shall
be certain coverage is provided which conforms to any specific stipulation in the law.
g. Umbrella/Excess Liability coverage in limits not less than $2,000,000 per occurrence and $2,000,000
Aggregate that sits over the General Liability coverage and Auto Liability coverages.
h. The successful bidders shall carry any other insurance such as Unemployment Compensation, etc., as
required by law. I am not familiar with adding in this language under the insurance section so I cannot
advise on including this, it probably doesn't hurt to include though.
i. Successful bidders shall name L'Anse Creuse Public Schools as an additional insured on a primary
and non-contributory basis for General Liability and Auto Liability coverages. Cancellation Notice: For
all coverages required described above, shall include an endorsement stating the following: "It is
understood and agreed that thirty (30) days Advance Written Notice of Cancellation, Non-renewal,
Reduction and/or Material Change shall be sent to the Assistant Superintendent of Business and
Operations, L'Anse Creuse Public Schools 24076 FV Pankow Boulevard, Clinton Township, MI
48036."
35) Contamination Responsibility:
a. It shall be the responsibility of the successful bidders to pay any and all costs incurred from the clean-up
related to any environmental hazard created by means of release, spill, leak or any other means of
contamination caused by accident or negligence of the successful bidders or sub-successful bidders.
b. It shall be the responsibility of the successful bidders to dispose of any product(s) and/or material following
EPA, DNR, and local applicable laws and regulations.
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c. It shall be the responsibility of the successful bidders, if required to purchase the proper permits and
notify the proper authorities prior to commencing said project or, should a "release" take place, to notify
proper authorities of any such release.
36) Material Safety Data Sheets:
a. If the successful bidder or sub-contractor brings a hazardous chemical onto the district property, a
Material Safety Data Sheet for that chemical must be submitted to the Director of Operations.
b. The district keeps a file of Material Safety Data Sheets on potentially hazardous chemicals at each
location.
37) Safety:
a. The Contractor shall be responsible for providing and for placing signage, barricades, tape and other
safety/traffic control equipment, as appropriate, to protect its employees, the public, surrounding
areas, equipment and vehicles. The flow of vehicular traffic shall not be impeded at any time during
this project. The safety of the Contractor's employees and the public is of prime concern to the
Owner, and the Successful bidders must take all necessary steps to assure proper safety during the
performance of the Contractor. Any Bidder that has a history of safety problems or a high incidence of
accidents will not be considered for award of a Contract.
b. The Contractor shall keep the premises clean of all rubbish and debris generated by the work
involved and shall leave the premises neat and clean. All surplus material, rubbish, and debris shall
be disposed of by the Contractor at the Contractor's expense.
c. The work area shall be cleaned at the end of each workday. All materials, tools, equipment, etc.,
shall be removed or safely stored. The district is not responsible for theft or damage to the
Contractor's property. All possible safety hazards to workers or the public shall be corrected
immediately and left in a safe condition at the end of each work shift. If there is a question in this
area, the Director of Operations will be consulted.
d. The Owner does not assume any responsibility, at any time, for the protection of or for loss of
materials, from the time that the contract operations have commenced until the final acceptance of
the work by the Director of Operations.
e. The Contractor shall be responsible for all damages to the Owner's property caused by either
equipment or operator error. The Owner reserves the right to repair any or all damages with other
sources if the Contractor fails to do so within an expedient time to be determined by the Owner. The
Contractor shall be back-charged for all costs required to complete this work.
f. In the event that the Contractor causes building damage, the Contractor shall be responsible for
immediate communication to the Director of Operations.
38) No Smoking/Weapon Policy: L'Anse Creuse Public Schools Board of Education policy prohibits the use of
any tobacco product (including cigar, pipe, cigarette, snuff, or any other matter or substance that contains
tobacco), or any weapons in all District buildings, on all District grounds or in vehicles on District grounds.
39) Payments And Completion: Contractor shall invoice the district within thirty (30) days after work is complete.
All work performed in June must be invoiced by June 30th. Invoices must include an invoice number and
contain the purchase order number under which the contract is awarded. Payment to the successful bidders
will be made thirty (30) days after the work is complete and accepted by L'Anse Creuse Public Schools.
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Trash Removal/Recycling Program
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40) Indemnification: Contractor agrees to indemnify, defend and hold harmless the School District, its Board of
Education, in their official and individual capacities, administrators, employees, agents, Contractors, successors
and assignees, from and against any and all costs, expenses, damages, and liabilities, including reasonable
attorney's fees, arising out of the: (i) negligent act or omission or willful misconduct of the Contractor, its officers,
directors, employees, successors, assignees, Contractors and agents; (ii) any breach of the terms of the by
Contractor, its officers, directors, employees, successors, assignees, Contractors and agents; or (iii) any breach
of any representation or warranty by Contractor, its officers, directors, employees, successors, assignees,
Contractors and agents under the Contract. This provision shall survive the expiration or earlier termination of
the Contract.
41) Failure to Provide Insurance: If the Contractor refuses or fails to submit the Insurance Certificates within the
7-day period after the bid award, the School District will consider the Contractor to have abandoned all rights
and interests in the Contract award.
42) Freedom of Information Act (FOIA): The District is subject to the statutory requirements for the Freedom of
Information Act (FOIA) laws. All information in a contractor's proposal and any resulting contract are subject to
the provisions of FOIA. Contractor agrees that the district may copy their proposal, respond to requests for such
public records, and provide customer access to their information. The Contractor consents to such requests
and warrants that this will not violate the rights of any third party. Contractor information that is proprietary
and/or confidential shall be so marked and kept readily separated from the rest of their proposal. An entire
proposal shall not be marked as proprietary or confidential, or it may be disqualified from award consideration.
GUARANTEES BY THE SUCCESSFUL CONTRACTOR
That the Contractor has carefully checked the enclosed figures and understands that it shall be responsible for any
error of omission in this proposal.
SPECIFICATIONS OF SERVICES
Scope of Work
1) The Contractor shall provide collection of regular and recycled trash on regularly scheduled days for the
building locations as listed on the attached "Trash Removal/Recycle Service Schedule" for each year,
which includes Schedule A (School in Session) and Schedule B (Summer Pick-up). Please note the
separate tabs for each fiscal year. Bidders must submit quotes for both trash and recycling collection
services, as detailed on the "Trash/Recycling Bid Form". The contractor must demonstrate they can meet
pickup requirements. The trash removal/recycle pickup schedule for all buildings within the district is
subject to final approval by LCPS and may change during the contract period at the school district's
discretion.
2) The Contractor will be responsible for the collection, transportation, and disposal of the contents from each
container. Each container must be emptied, returned to its original position and lid replaced or hoses
reconnected. Containers are to be placed in dumpster enclosures after each dump and gates closed if
applicable. Garbage and refuse spilled by collectors must be swept up and removed during the current
pickup. All open top containers must be covered for over the road transportation. The Contractor will be
responsible for any garbage that leaves the container during transportation.
3) LCPS will occasionally require extra pickups and/or containers (usually roll-offs), including some weekend
pickups and multiple pickups per day, including weekends. Extra services and containers (usually roll-offs)
may also be required for construction, demolition, and landscaping projects at the district.
4) Adjustment of Services: LCPS reserves the right to adjust the size, number of containers, frequency of
pick-ups, number of locations, or to eliminate service from any building during the contract period.
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Containers: Containers will be supplied and owned by the contractor, will be maintained in good working
condition at all times, and periodically cleaned and deodorized to maintain them in a sanitary condition and to
eliminate breeding of vermin, insects, objectionable odors and unsightly outward appearance. There will be no
rental or lease charge on the containers. The contractor must have trash and recycling containers available to
meet the immediate needs of the district per "Trash Removal/Recycle Service Schedules", as detailed in the
"Trash/Recycling Bid Form". All recycling containers will have padlocking capabilities on all doors to prevent
contamination. Locks will be provided by the school district. Damaged and vandalized containers will be
repaired or replaced by the contractor at no additional cost to the school district.
Permits and Responsibilities: The contractor must, without additional expense to LCPS, be responsible for
obtaining any necessary license and permits, and for complying with any applicable Federal, State and local laws,
codes and regulations in connection with the scope of services.
Contract Length: Duration of this agreement shall be for a period of 36 months, from July 1, 2026 until June 30,
20 29, with a one-year renewable option from July 1, 2029 through June 30, 2030.
Invoice Submission: Invoices will be submitted on a monthly basis to L'Anse Creuse Public Schools, 24076 F. V.
Pankow Blvd., Clinton Twp., MI 48036. All invoices shall be itemized indicating the number and cost of each
container location.
SCHEDULING AND HOURS OF WORK
Pickup Schedule and Times: Contractor will pick up rubbish containers between the hours of 5:00 a.m. and 12:00
noon. Exceptions could occur by mutual agreement. Prior to July 1, 2026, the contractor will furnish the district with a
collection route and written schedule that will include the approximate pick-up time for each location, for approval by the
district. If a building is scheduled for pick up on a holiday, the containers will be picked up on the next scheduled
workday. During the summer months between mid-June and mid-August, a reduced pickup schedule will be assigned
for all school buildings consisting of approximately 9 weeks, refer to Schedule B on the "Trash Removal/ Recycle
Service Schedules".
The Contractor shall be responsible for complying with all local ordinance regarding working times. Contractor
assumes all liability for complying with local ordinances. Any changes to the established schedule must have prior
approval of the Owner, and scheduled at the least disruptive time possible.
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AWARDING CONTRACT
Price will not be the only factor considered in awarding this bid. Other factors to be considered, but not limited to,
are the qualifications of the bidder, quality of the products, conformity with the specification, and training plan and
implementation schedule. Consideration will be based on best promoting clerical and operational efficiencies,
including limitations on the number of Contractor receiving awards. After Board of Education approval, the awarded
Contractor will be notified in writing.
Evaluation Criteria Points
Price 70/100
Qualifications/References 15/100
Conformity to Specifications 15/100
Total Points 100
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