Trash & Recycling Collection Services for the Town of Brookline and City of Newton

Agency:	Town of Brookline
State:	Massachusetts
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	Feb 14, 2024
Due Date:	Apr 10, 2024
Solicitation No:	P-24-12
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF BROOKLINE

Massachusetts

DEPARTMENT OF FINANCE

PURCHASING DIVISION

333 Washington Street

Brookline, MA 02445

617-730-2195

Fax: 617-264-6446

TOWN OF BROOKLINE / PURCHASING DIVISION

INVITATION TO BID OR REQUEST FOR PROPOSALS

Sealed bids/proposals for furnishing the following to the Town of Brookline, MA will be received at the

Town of Brookline, Town Hall, Purchasing Division 333 Washington St., 2nd Floor, Room 212, Brookline, MA

02445, until the time specified below.

Item or Service

Department Reference

Bid/Proposal Opening Date and Time

Trash & Recycling Collection Public Works P-24-12

Wednesday April 10, 2024 at 10 a.m.

Services for the Town of

Brookline and City Newton

Note: For this the bid/proposal, at the listed time, will be publicly opened.

Specifications and bid/proposal forms may be obtained at the Purchasing Division or by calling (617) 730-2195.

Bid/proposal forms may be downloaded at: http://www.brooklinema.gov/Bids.aspx

Bid/proposal shall be submitted on the form furnished and in sealed envelope, and marked on the outside with the

item title, reference number and bidder’s name. Contract awarded pursuant to the Invitation to Bid or Request for

Proposals will be subject to provisions of the Town of Brookline By-Laws Article 4.4 Fair Employment Practices

with regard to Contracts, relating to non-discrimination in employment, and Article 4.8 Living Wage By-Law,

relating to wages paid to employees. The Town reserves the right to accept any bid/proposal in whole or in any

part, and to reject any or all bids/proposals if it shall be deemed in the best interest of the Town to do so.

David C. Geanakakis, Chief Procurement Officer

February 14, 2024

REQUEST FOR PROPOSALS

PART 1

INSTRUCTIONS TO PROPOSERS

1.1 Overview and Background Information

The Town of Brookline, Massachusetts and the City of Newton, Massachusetts (herein “The

Municipalities”) seek proposals from qualified vendors (“Proposers” or “Contractors”) for residential

curbside trash and recycling collection and hauling; hauling and disposal for up to 130 tons of trash

per day from the Brookline Transfer Station; single stream recyclables processing; collection of bulky

items, large recyclable items (whitegoods), and mattresses/box springs; cart fleet services and

maintenance; dumpster services for Municipal buildings and select residential properties; residential

yard waste collection and hauling; and curbside organics collection to commence on July 1, 2025.

In this Request For Proposals (“RFP”) the Municipalities are seeking to solicit proposals that fulfill

each Municipality’s needs for the sustainable materials management services mentioned above. The

Municipalities will jointly select a single Proposer for a given service set forth in Section 1.2 of this

RFP. Newton and Brookline will separately enter 5-year contracts with the selected vendor(s)

pursuant to this RFP. The top priority for the Municipalities is excellent service. The RFP and

Proposals shall act as an umbrella for service terms, conditions, and pricing. Curbside collection

services for trash and recycling are similar for both Municipalities but have some nuances described

in Part 2: Specifications. Pricing for all services shall be delineated for each Municipality in Part 6:

Price Proposal Sheet and included within the same proposal. Separate collection trucks are expected

to be used for curbside trash and recycling collection for each Municipality, however, this is open for

discussion if a different arrangement is logistically feasible and beneficial to all parties. Operational

efficiency, creative innovation, and cost-effective services are highly encouraged within proposals.

For example, one route manager could oversee daily curbside collection services in both

Municipalities.

The awarding authority for this contract is the Select Board in Brookline and the Mayor in Newton

and the award of any contract is subject to budget appropriation. Basic background information

about Brookline and Newton (road miles, area, tonnage history, etc.) is included in Exhibit B.

Brookline owns a transfer station located at 815 Newton Street permitted for 130 tons of municipal

solid waste per day. Curbside trash collected in Brookline is dumped at the transfer station daily.

Brookline's current contract to haul and dispose of municipal solid waste will expire on June 30,

2025. This facility has a certified truck scale and a scale operator. A contractor may use the facility

for external municipal solid waste in exchange for a host fee for tonnage available after meeting the

needs of the Municipalities.

Newton has a disposal contract with Wheelabrator Millbury that expires on June 30, 2028. Between

July 1, 2028, and June 30, 2030 trash will be hauled to the Brookline Transfer Station. Newton would

like to receive proposals that address all three (3) of the scenarios below for trash hauling and

disposal between July 1, 2025, through June 30, 2028. Newton requests alternative proposals as

follows:

1) Trash collected curbside in Newton is hauled directly to Wheelabrator Millbury by individual

curbside collection trucks.

2) Trash collected curbside in Newton is hauled to the Brookline Transfer Station. The trash

collected from Newton is then aggregated into a separate truck at the Brookline Transfer

Station. The trash collected from Newton and the trash collected from Brookline may not be

aggregated or combined. The single truck with the trash collected from Newton is then

hauled to Wheelabrator Millbury.

3) Newton terminates the contract with Wheelabrator Millbury effective June 30, 2025. For

the duration of the new 5-year contract trash collected curbside in Newton is hauled to the

Brookline Transfer Station. The trash is aggregated with trash collected in Brookline and

disposed of according to the terms of the contract Brookline enters into for trash disposal

from Brookline’s transfer station with a Proposer selected through this RFP.

1.2 Overview of Services Requested

The Municipalities seek proposals for the following services:

1. disposal of up to 100 tons of trash per day from both Municipalities; allowance of hauling of

approximately 30-40 tons of daily trash capacity for communities other than Newton and

Brookline to Brookline’s transfer station for a host fee

2. 5-day collection of curbside residential trash

3. 5-day collection of curbside residential recyclables

4. recyclables processing at a materials recovery facility

5. curbside yard waste collection

6. dumpster collection services for municipal facilities, schools, and select Newton residential

properties

7. curbside collection of residential bulky items, whitegoods/large recyclable items, and

mattresses/box springs by appointment

8. cart services and maintenance for curbside trash and recycling carts including procurement of

carts and parts, repairs, deliveries, swaps, and removals; a proposal for this service is required if

a Contractor is submitting a proposal for curbside residential trash and/or recycling collection

services

9. the option to implement a new curbside organics (food waste) collection program, or other

innovative food waste diversion collection program

The Municipalities will consider proposals that include some or all the desired services listed herein.

1.3 General

(a) Length of Contract: The Municipalities request proposals from vendors to commence service on

July 1, 2025. The Municipalities seek proposals for a five (5) year contract that will expire on

June 30, 2030.

(b) The RFP document, which will be incorporated into the contract by reference, consists of the

following (including all modifications thereof, incorporated in any of the documents before

execution of the contract):

• Part 1 – Request for Proposals and Instructions to Proposers

• Part 2 – Specifications

• Part 3 – Proposed Contract

• Part 4 – Exhibits (A through H)

i. Exhibit A – Holiday Schedule

ii. Exhibit B – Municipality & Service Recipient Details

iii. Exhibit C – Dumpster Schedule and Special Cart Service Properties

iv. Exhibit D – Acceptable Bulky and Whitegoods Items by Municipality

v. Exhibit E – Single Stream Recycling Specifications, Terms and Conditions

vi. Exhibit F – Example of Annual Residential Education Guide

vii. Exhibit G – Prevailing Wage Rates

viii. Exhibit H – Price Fluctuations and Fuel Surcharge

ix. Exhibit I – IRS Form W-9

• Part 5 – Non-Collusion, Tax Compliance

• Part 6 – Price Proposal Sheet

cancel the contract entered into if funds are not appropriated or otherwise made available to

support the continuation of performance hereunder at any time during the Term and any

extension thereof.

1.4 Exemption from Commonwealth of Massachusetts, General Laws Chapter 30B

A contract for the transportation, receipt, processing, or disposal of solid waste, recyclable or

compostable materials is exempt from the public bidding laws for the Commonwealth of

Massachusetts pursuant to M.G.L. c. 30B, §1(b)(30). In order to obtain qualified Contractors only,

the Municipalities have voluntarily undertaken this RFP. The Municipalities will select the

Contractor(s) that they believe serve(s) the best interest of the Municipalities and offer(s) the best

all-around package for the provision of services the Municipalities are seeking to obtain. The

Municipalities are free to negotiate with whatever firms they so choose in whatever manner they

believe is best suited to the Municipalities’ needs.

By responding to this RFP, Contractor acknowledges that it is not submitting a formal bid pursuant

to M.G.L. Chapter 30B, §6. Although this RFP may resemble certain portions of M.G.L. c.30B, the

Municipalities are not bound by that statute. This format is being used not to comply with that

statute, but so that interested firms may provide a proposal(s) on equal footing and so that a more

direct comparison can be made by the Municipalities among the proposals. Furthermore, the

Municipalities reserve the right to offer a contract to a Proposer other than the lowest priced

proposer and to negotiate contract prices with any Proposer. The Municipalities also reserve the

right, in their sole discretion, to reject any and all proposals, or parts thereof, if it is in the

Municipalities’ interest to do so, waive any defect or irregularity in a proposal, and to cancel the

procurement at any time.

1.5 Timeline for Submission of Proposals

Any Proposer that desires to submit a proposal for the tasks specified in this RFP shall thoroughly

review and be familiar with the RFP and Instructions to Proposers, Specifications, Exhibits and

Contract (all included in this RFP) before submitting its Proposal. While the Municipalities have

made every effort to ensure that this information presented in this RFP is accurate, Proposers are

warned that they rely on this information at their risk and they are urged to verify any and all

information which they believe is material to their Proposal.

Proposers shall submit four (4) original, signed copies of the complete proposal. In addition, all parts

of the proposal shall be provided electronically in PDF form.

1.6 Timeline for Solicitation and Deliverables

Release Date of RFP

Optional Pre-Proposal Meeting (see 1.21)

Deadline for Round 1 Questions

Round 1 Question Responses Sent By

Deadline for Round 2 Questions

Round 2 Question Responses Sent By

Proposal Due Date

Contract Start Date

February 14, 2024

10:00AM, February 22, 2024

10:00AM, March 1, 2024

5:00PM, March 7, 2024

10:00AM, March 15, 2024

5:00PM, March 21, 2024

10:00AM, April 10, 2024

July 1, 2025

(a) Deadline: Sealed proposals are due by 10:00AM on April 10, 2024 at the Town of Brookline

Purchasing Division. The Procurement Officer, in his/her discretion, may refuse to consider a

Proposal that is not in his possession or in the possession of authorized representatives by the

above deadline. Each Proposal, consisting of two (2) submissions, separately sealed: 1) a

Technical Proposal, which shall be responsive to the RFP in every respect except the Proposer’s

price and (2) a separately sealed Price Proposal. Both submissions shall be labeled “PROPOSAL –

Trash & Recycling Collection Services”, shall be addressed and delivered to the following

location:

Town of Brookline

Purchasing Division

333 Washington St.

2nd Floor, Room 212

Brookline, MA 02445

(b) A Proposal must be signed as follows: (1) if the Proposer is an individual, by him/her personally;

(2) if the Proposer is a partnership, by name of the partnership, followed by the signature of

each partner; (3) if the Proposer is a limited liability company, by each manager of the company;

or (4) if the Proposer is a corporation, by an authorized officer, whose signature shall be

attested by the Secretary of the Corporation and the Corporation Seal affixed.

Trash & Recycling Collection Services for the Town of Brookline and City of Newton

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See Also

Bid Number:	P-24-12
Bid Title:	Trash & Recycling Collection Services for the Town of Brookline and City of Newton
Category:	Purchasing
Status:	Open