Trash and Recycling

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James City County
Request for Proposal
20260919
Trash and Recycling
April / 2026
Trash and Recycling
RFP #20260919
April / 2026
James City County

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James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA, 23185
Phone #757-253-6735
Chris.roh@jamescitycountyva.gov
James City County
Request for Proposal
RFP #20260919
Title: Trash and Recycling
Issue Date: Wednesday, April 22, 2026
Inquiries: Questions pertaining to this project should be emailed to:
Chris.roh@jamescitycountyva.gov no later than 12:00 PM Eastern Standard Time,
Wednesday May 13, 2026
Due Date: 2:00 PM Eastern Standard Time, Wednesday, May 27, 2026
JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF
CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR,
NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL
LAW.
In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the undersigned
offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms,
conditions and requirements of this bid and is authorized to contract on behalf of the firm named below.
My signature on this solicitation constitutes certification that I or my designated representative have inspected
the job site and am aware of the conditions under which the work must be accomplished. Claims, as a result of
failure to inspect the job site, will not be considered by the County. By my signature on this solicitation, I
certify that this firm/individual is properly licensed for providing the goods/services specified.
The following forms must be completed, legally signed, and returned attached to the RFP Response coversheet.
1.James City County Certification
2.Virginia State Corporation Commission ("SCC") Registration
3.Employment Eligibility Verification Certification
4.Non-Collusion Certification
5.Debarment/Enjoinment/Litigation Compliance Certification
6.Compliance with Background Investigation
Trash and Recycling
RFP #20260919
April / 2026
James City County

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JAMES CITY COUNTY CERTIFICATION
In compliance with this Sealed Request for Proposal and subject to all conditions thereof, the undersigned offers to
furnish the goods/services requested and certifies they have read, understand, and agree to all terms, conditions and
requirements of this bid.
The undersigned certifies that they, or their representatives, have inspected the job site and understand the conditions
under which the work will be performed and that no claim will be accepted due to failure to inspect the site.
The undersigned certifies that the firm/individual is properly licensed to provide the specified goods or services.
The undersigned certifies they are authorized to contract on behalf of the firm named below.
Name of Person(s) or Corporation: _____________________________________________________________________
Company Name:_____________________________________DBA:__________________________________________
VA State Corporation Commission ID #: _______________________ Federal Tax ID #___________________________
Address: __________________________________________City/State/Zip:____________________________________
Telephone: _________________________________________ FAX: __________________________________________
Email Address: _____________________________________________________________________________________
Print Name:_________________________________________Title: __________________________________________
Signature:__________________________________________ Date:__________________________________________
ACKNOWLEDGE RECEIPT OF ADDENDUM:
#1____ #2____ #3____ #4____
(Please Initial)
PROPRIETARY INFORMATION DISCLOSURE
Initial below to certify that any trade secrets or proprietary information included in this response are clearly identified.
Cite the page number(s) which include proprietary information and a detailed justification for protection from disclosure
under the Virginia Freedom of Information Act (2.2-3700 et seq.) on an additional Cover Sheet Attachment. The entire
proposal may not be designated as proprietary.
Initial below to certify if proprietary information is included, Offerors shall submit one (1) Original response and one (1)
Redacted copy, clearly labeled on the Cover Sheet as "Original" and "Redacted Copy of Original Proposal RFP#
20260919" respectively and a Cover Sheet Attachment with justification. The redacted copy must exclude all proprietary
material and be uploaded to Open Bids Supplemental Documents. Additional support documents may be uploaded per
Open Bids instructions.
This response includes Proprietary Information:
YES NO ______________(Please Initial)

Trash and Recycling
RFP #20260919
April / 2026
James City County

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VIRGINIA STATE CORPORATION COMMISSION ("SCC") REGISTRATION
The undersigned Offeror:
is a corporation or other business entity with the following SCC Identification Number:

____________________-OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, nor

business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and

customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any
employees or agents in Virginia who merely solicit orders which require acceptance outside Virginia before
becoming contracts, and not counting any incidental presence of the Offeror in Virginia needed in order to
assemble, maintain, and repair goods in accordance with the contracts by which such goods were sold and
shipped into Virginia from Offeror's out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately

and completely discloses the undersigned Offeror's current contacts with Virginia and describes why those
contacts do not constitute the transaction of business in Virginia within the meaning of 13.1-757 or other
similar provisions in Titles 13.1 or 50 of the Code of Virginia -OR-
is not any of the foregoing options but currently has pending before the SCC an application for authority to

transact business in the Commonwealth of Virginia and wishes to be considered for a waiver to allow
submission of the SCC Identification Number after proposal due date. (The Commonwealth reserves the right to
determine at its sole discretion whether to allow such waiver.)
Signed: ____________________________________________ Date:______________________________
Trash and Recycling
RFP #20260919
April / 2026
James City County

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EMPLOYMENT ELIGIBILITY VERIFICATION CERTIFICATION
The Federal Immigration Reform and Control Act makes it unlawful for a person or other entity to hire, recruit,
or refer for a fee for employment in the United States, a non-citizen knowing the non-citizen is unauthorized,
and Section 40.1-11.1 of the Code of Virginia makes it unlawful for any employer to knowingly employ a
noncitizen who cannot provide documents indicating they are legally eligible for employment in the United
States. State law places an affirmative duty on employers to ensure that non-citizens have proof of eligibility for
employment.
Accordingly, this Certification must be completed and attached to all Contracts and Agreements for goods and
services made by James City County or any of its Boards and Commissions. Failure to provide a completed
Affidavit shall render the Contract or Agreement void.
Legal Contractor Name: ________________________________________ DBA:_________________________________________
(As reported to IRS, matching Social Security/Federal ID) ("Doing Business As")
Type of Business Entity:
Sole Proprietorship Limited Partnership General Partnership

Limited Liability Company Corporation Other_____________________________

Provide the full name(s) and address of each owner, partner, managing members and officers. (Attach additional documents if needed.)
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
___________________________________________________________________________________________________________
Physical Business Address: _____________________________________________________________________________________
Mailing Address: (Same as above) _______________________________________________________________________________

Name / Position of Person Completing this Certification: ___________________________________ Number of Employees: _______
Under penalties of perjury, I declare on behalf of the Contractor listed above that to the best of my knowledge
and based upon reasonable inquiry, each and every one of the Contractor's employees who work in the United
States are eligible for employment in the United States as required by the Federal Immigration Reform and
Control Act of 1986 and Section 40.1-11.1 of the Code of Virginia. I further declare on behalf of the Contractor
that due care and diligence will be used to ensure that all employees hired in the future who will work in the
United States will be eligible for employment in the United States. I affirm that the information provided herein
is true, correct, and complete.
Signed: ____________________________________________ Date:______________________________
Trash and Recycling
RFP #20260919
April / 2026
James City County

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NON-COLLUSION CERTIFICATION
I, ____________________, state under penalty of perjury under 28 U.S.C 1746 of the law of the United States:
(name)
1. that I am the authorized representative of ______________________________________________
(person, partnership, or corporation submitting this proposal)
and that I have the authority to make this Certification for and on behalf of said Offeror;
2. that I am familiar with the Proposal submitted in connection with the Owner's Project / Solicitation;
3. and that said Proposal was formulated in good faith as the true Proposal of said Offeror.
I do further certify:
In preparing and submitting this Proposal, the Offeror has not, directly or indirectly, entered into any agreement,
combination, collusion, or other action that restrains free and competitive bidding in violation of the Sherman Act (15
U.S.C. 1) or applicable provisions of the Code of Virginia.
The Offeror certifies that this Proposal and any resulting claim are not the results of any collusion of a person or
persons, firm or corporation engaged in similar business or commerce, and that no person employed by the Owner has
any personal interest in this Proposal.
The Offeror agrees that, upon request of the Owner, all records and books pertaining to this Proposal will be made
available to the Owner.
The Offeror certifies that no material fact has been falsified, concealed, or misrepresented, and that no false,
fictitious, or fraudulent statements or documents have been made or used in connection with this Proposal.
The Offeror agrees to comply with 2.2-4374 of the Code of Virginia, as amended, and certifies that no
equipment or services have been purchased from any vendor, company, architect, engineer or persons employed by the
Owner, or from any entity in which such entity or individual has a financial interest in the Project.
The Offeror agrees to inform and require compliance with this anti-collusion statement by all subcontractors,
consultants, and other entities providing labor, materials, equipment, and services directly to the Offeror in amounts
exceeding $10,000 (excluding individuals whose sole contractual relationship is as an employee of the Offeror), as a
condition of payment.
All Covenants and Agreements made by the Offeror are made by it on behalf of itself and its successors, personal
representatives and assigns, as if each were expressly named.
Signed: ____________________________________________ Date:______________________________
Trash and Recycling
RFP #20260919
April / 2026
James City County

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DEBARMENT/ENJOINMENT/LITIGATION COMPLIANCE CERTIFICATION
I, _____________________, as the authorized representative of ______________________________________
(offeror submitting this proposal)
affirm that I have the authority to make this certification for and on behalf of said Offeror and do certify the following
statements by checking each box:
that the Offeror is not currently debarred or enjoined nor has been debarred or enjoined within the past seven (7) years,

pursuant to an established debarment procedure, from bidding on or contracting with the Federal Government, the
Commonwealth of Virginia, any state or local government, or any public body, nor is it acting as an agent for any
debarred or enjoined entity.
that neither the Offeror nor any principal, officer, director, owner, or individual proposed to perform work under any

resulting contract has been terminated for cause from work performed for any governmental or non-governmental
contracting entity.
that the Offeror nor any principal, officer, director, owner, or individual proposed to perform work under any resulting

contract has, within the past ten (10) years, been involved in any claim or litigation, or been convicted of a crime related
to governmental or non-governmental construction or contracting, including but not limited to violations of:
* Article 6 ( 2.2-4367 et seq.) of the Code of Virginia
* The Virginia Governmental Frauds Act ( 18.2-498.1 et seq.)
* Chapter 4.2 ( 59.1-68.6 et seq.) of Title 59.1
* Any substantially similar law of the United States or any other state, within the past seven (7) years.
the undersigned acknowledges and understands any misrepresentation or failure to fully and truthfully disclose the

information required by this certification may result in disqualification of the bid or proposal or termination of any
contract awarded.
the Offeror is unable to affirm statements set forth above in full. Thus, the Offeror must provide a complete written

explanation identifying the individual(s) involved, the nature of the matter, relevant dates, and the current
debarment/litigation status or outcome. All such explanations must be provided on a separate attachment following this
form and submitted with the bid or proposal.
Signed: ____________________________________________ Date: ___________________________________
Trash and Recycling
RFP #20260919
April / 2026
James City County

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COMPLIANCE WITH BACKGROUND INVESTIGATION
I, ____________________________, as the authorized representative of _______________________________________
(person, partnership, or corporation submitting this proposal)
hereby certify that the necessary background investigations have been performed pursuant to receiving a James City
County Agreement for Services or Contract in accordance with 19.2-392.02 of the Code of Virginia, 1950, as amended.
I further certify that all adult employees, subcontractors, partners, and representatives providing services to the County
under the above-mentioned Agreement for Services / Contract have not been convicted of, or are currently under
indictment for, any:
* sexual offense
* violent felony
* felony other than violent or sexual within the past ten (10) years
* violent misdemeanor in the past seven (7) years
* drug and alcohol offense in the past five (5) years or
* multiple offenses in the past ten (10) years
* any other misdemeanor within five (5) years considered a potential danger to children, the elderly or the disabled.
I understand that the County may request further documentation of completion of this requirement.
I understand that I am required to update this certification if I become aware of any changes affecting the status of any
adult employees, subcontractors, partners, and representatives providing services to the County under the abovementioned
Agreement for Services / Contract.
I further understand that pursuant to Virginia Code 63.2-1606 and 63.2-1509, I am a mandated reporter of suspected
abuse, neglect or exploitation of children, the elderly and incapacitated adults.
I understand the statements made in this Certification and certify that the above statements are true.
Signed: _____________________________________ Date:_____________________________________________
the Offeror is unable to affirm statements set forth above in full. Thus, the Offeror must provide a complete written

explanation identifying the individual(s) involved, the nature of the matter, relevant dates, and the status or outcome of
the conviction, termination, claim or litigation, as applicable. All such explanations must be provided on a separate
attachment following this form and submitted with the bid or proposal.
Trash and Recycling
RFP #20260919
April / 2026
James City County

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Request for Proposal
20260919
Trash and Recycling
ELECTRONIC SUBMISSION OF PROPOSALS
James City County only accepts electronic copies of requested Proposals on Open Bids (formally Demand Star).
To maintain the integrity of the sealed Proposal process, the electronic date and time stamp on Proposals submitted
via Open Bids shall serve as the official delivery time. James City County personnel cannot access the electronic
lockbox until after the deadline specified in the RFP, as amended.
Submit only Proposal files via Open Bids; routine correspondence must be emailed separately to the JCC
Purchasing Office. Do not send hard copies to the Purchasing Office. Proposals must exclude marketing materials,
white papers, or unrelated content. Faxed, hand-delivered, or emailed submissions will not be accepted. Failure
to submit all required information may result in a request for prompt correction, a reduced Proposal evaluation score,
and/or a determination of non-responsiveness.
Official RFP documents are available exclusively on the James City County website. Only those published on the
County's website are considered authoritative.
The Purchasing Department is the sole Point of Contact for this Solicitation unless otherwise instructed herein.
Unauthorized contact with other County representatives regarding the RFP may result in the disqualification of any
Offeror from further review and consideration.
To access the RFP documents, including any Addenda, and submit a Proposal, follow the below steps:
1.Navigate to the James City County Bids and Proposals web page
http://www.jamescitycountyva.gov/467/Proposals-Requests-For-Proposals
2.Select the "Request for Proposal" tab from the left-hand menu and locate the RFP by title. Click the listing to view
full solicitation details and any posted addenda.
3.To receive updates, bookmark the County's Active Proposals/Request for Proposals page and check periodically.
Alternatively, utilize the "Notify Me" feature to receive email or text notifications when Solicitations, Addenda, or
Awards are posted.
4.Offerors must register on Open Bids to submit a Proposal (see instructions in Attachment A). Early registration
is strongly recommended. To submit a Proposal, log onto Open Bids and locate the RFP. Enter all requested Offeror
information (insert a bid amount of $0) and upload the required documents. Begin the submission process in
advance of deadline to ensure receipt. Late Proposals will not be accepted. Offeror technical difficulties will not
justify an exception.
5.Forms requiring signature may be electronically signed/scanned before uploading to Open Bids.
6.Proposals, required forms, and requested attachments shall be received via Open Bids no later than the date and
time defined in this RFP. Responses received after this time are late and will not be considered.
Trash and Recycling
RFP #20260919
April / 2026
James City County

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DEFINITIONS
* Awarded Contractor: The Offeror that receives an Award of Contract because of this solicitation.
* JCC or County: James City County
* Offeror: Interested party responding to this solicitation.
* Owner: James City County
* Proposal: The offer submitted by an interested party to perform work as required under this solicitation.
* The Project or Project: Trash and Recycling
* Contact Details: The exact following requested details. Business name, individual name and title,
physical address, phone number, and email.
* Eligible Small Business: whenever used in this RFP and any addenda to this RFP, refers to a small business
operaon for which a County business license has been issued, or a tax exempt organizaon, that can be
serviced weekly by ulizing a County-furnished container for its solid waste.
COMPETITION INTENDED
The intent and purpose of this Request for Proposal (RFP) is to solicit, through competitive negotiation,
qualified Contractor(s) that are a fully qualified solid waste company to provide weekly solid waste collection
and bi-weekly recycling services for Roberts District of approximately 3,249 eligible residential households and
eligible small businesses.
It shall be the Vendor's responsibility to advise the James City County Purchasing Office in writing if any
language, requirement, specification, etc., or any combination thereof, inadvertently restricts or limits the
requirements stated in the RFP to a single source. The Purchasing Director must receive such notification no
later than five (5) business days after the release date of solicitation.
BACKGROUND
James City County encompasses approximately 144.1 square miles. The most recent census information shows
that there are approximately 82,710 residents and 36,000 parcels. There are approximately 24,000 households
which are comprised of detached, single-family residences, duplexes, and townhomes.
The goal of this RFP is for the County to offer residents and eligible small businesses access to weekly solid
waste collection services that provide a similar economy-of-scale that a large HOA can negotiate. The program
would be offered as a subscription-based service in advance of April 2029 where it may become mandatory. The
County also manages a subscription-based, bi-weekly, curbside recycling service. Approximately 9,300
households participate in the program. The County anticipates awarding a contract for the curbside collection of
recyclables to coincide with the award of the solid waste collection contract but may choose to award it earlier.
Ideally, the same contractor will be selected for both services, but the County retains the option to award the
trash collection and curbside recycling contracts separately. The County owns all the curbside recycling carts
currently deployed throughout the County plus an additional 700 spare carts.
The County will work with the successful bidder to methodically expand the curbside trash collection program
from the Roberts District to adjoining Districts and, possibly, the entire County. The County will also continue
to work with the successful bidder to expand the curbside recycling program throughout the County. The
County will be the billed entity for all participants under this program.
Trash and Recycling
RFP #20260919
April / 2026
James City County