Trash and Recyclable Material Removal

Contract Documents For
Bid No. 26-05
Trash & Recyclable Material Removal
2027-2028-2029
PREPARED BY:
CHARTER TOWNSHIP OF WATERFORD
DEPARTMENT OF PUBLIC WORKS
5240 Civic Center Drive
Waterford, MI 48329-3715
WWW.WATERFORDMI.GOV

Bid No. 26-05 - Trash & Recyclable Material Removal 2027-2028-2029
Table of Contents
Advertisement ..................................................................................................................................... 1
Information to Bidders ..................................................................................................................... 2-5
Supplemental Information to Bidders ............................................................................................. 6-12
Insurance Section .............................................................................................................................. 13
Specifications ............................................................................................................................... 14-15
BID SECTION
Base Bid .................................................................................................................................. 16
Regular Services Bid ................................................................................................................ 17
Ancillary Services Bid ............................................................................................................. 18
AGREEMENT SECTION
Bidder Information Form.............................................................................19-20
Sample Contract........................................................................................21-24
Contract Supplement ........................................................................................................ ...25-26
Contract Conditions ............................................................................................................ .28-30
Iran Sanctions ..................................................................................................................... .31-32

CHARTER TOWNSHIP OF WATERFORD
Department of Public Works
Oakland County, Michigan
ADVERTISEMENT FOR
BID NO. 26-05 TRASH & RECYCLABLE MATERIAL REMOVAL
2027-2028-2029
Sealed Bids for the project entitled "BID NO. 26-05 - Trash & Recyclable Material Removal 2027-2028-2029" in
the Charter Township of Waterford will be received at the Clerk's Office, 5200 Civic Center Dr., Waterford, Michigan
48329 on or before, but not later than 2:00 p.m. local time on June 18, 2026. All bids received will be publicly opened
and read aloud at that time.
All bids shall be delivered to the Waterford Township Clerk's Office in sealed envelopes. The outside of the
envelope containing the bid shall bear the name of the Bidder, their address, license number if applicable, and
the name of the project for which the bid is submitted.
The scope of this contract shall include all labor, materials, equipment, supplies, service and insurance by the Bidder
to complete the bid entitled: BID NO. 26-05 - Trash & Recyclable Material Removal 2027-2028-2029 in
accordance with these entitled specifications.
Bid documents may be obtained through Michigan Intergovernmental Trade Network (MITN) at
www.bidnetdirect.com/mitn or Waterford Township's website www.waterfordmi.gov on or after June 3, 2026. A
public viewing copy is available at the Waterford Township Clerk's Office, 5200 Civic Center Dr., Waterford, MI
48329.
A bidder will be permitted to withdraw their bid unopened after it has been deposited, if such request is received prior
to the time specified for opening bids and provided that their identity is made known and the responsible party signs
for the bid. No bid shall be withdrawn after the opening of the bids without the consent of the Township for a minimum
of one hundred twenty days (120) from the scheduled time for closing bids.
The Township reserves the right: to accept any or all alternative bids; to award the Contract to other than the lowest
Bidder; to waive any irregularities of informalities, or both; to reject any or all bids; and in general, to make the
award of the Contract in any manner deemed by the Township, in its sole discretion, to be in the best interest of the
Township. Conditional bids will not be considered.
Any further information may be obtained from the Waterford Township Public Works Department (248) 618-7456.
WATERFORD TOWNSHIP, MICHIGAN
BY ORDER OF:
Gary Allison, Township Clerk
THIS ADVERTISEMENT, AS WELL AS SPECIFICATIONS, MAY ALSO BE ACCESSED ON THE
WATERFORD OWNSHIP WEBSITE AT WWW.WATERFORDMI.GOV
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CHARTER TOWNSHIP OF WATERFORD
PROJECT BID NOTICES AND DOCUMENTS
Bid Number: 26-05
Project Name: Trash & Recyclable Material Removal 2027-2028-2029
Bid Deadline: Thursday, June 18, 2026 at 2pm
Request for Bids. The Charter Township of Waterford ("Township") is requesting sealed bids from qualified
contractors to perform the Project named above as described in these Notices and Documents. For Bids to be
considered they must be prepared and include all information and documents specified and be received at the
Township Clerks Office, 5200 Civic Center Drive, 2nd Floor, Waterford, Michigan 48329 on or before the Bid
Deadline stated above. LATE BIDS WILL NOT BE ACCEPTED OR CONSIDERED. Immediately after that time
all timely bids that have been received will be publicly opened in the Township Hall Auditorium and be identified and
summarized by reference to contractor names and base bid prices, and thereafter be subject to public disclosure under
the Freedom of Information Act.
Bid Validity and Bid Bond/Security. Bids shall be valid for 120 days, and may not be withdrawn, after the Bid
Deadline. Bids may be withdrawn by a signed written notice referencing the Bid and delivered to the Township Clerk
before the Bid Deadline.
Project Specifications. The Project for which bids are requested is described in the attached Project Specifications.
Bids shall be based on the contractor providing, securing, and paying for all work, labor, materials, equipment,
supervision, administration, bonds, permits and insurance required for the timely commencement, performance and
completion of the Project in accordance with those Specifications.
Clarifications and Addendums. Clarifications of these Project Bid Notices and Documents, including the Project
Specifications, may be requested in writing from the Township's Project Representative identified in the Project
Specifications no later than three (3) days before the Bid Deadline. If the Township responds to a clarification
request, it will do so by a Clarification or Addendum posting on the Township's website for the Bids on this Project.
The Township may also issue Addendums regarding the Project Specifications or any other aspect of these Project
Bid Notices and Documents in the same manner. Any Township Clarifications or Addendums posted to the website
at least three (3) days before the Bid Deadline shall be binding and considered applicable to all Bids that are
received. The Township will not be responsible for any oral instructions or interpretations.
Project Contract. The submission of a Bid constitutes agreement by the Bidder to the terms and conditions of the
attached Contract and Contract Conditions, and to sign that Contract within 15 days of being notified of contract
award by the Township.
Project Bonds. If the Project Specifications require Performance, Payment, and/or Maintenance and Guarantee
Bonds, the submission of a Bid constitutes agreement by the Bidder to provide those bonds within 15 days of being
notified of contract award by the Township, with the bonds to substantially conform to the form, terms and conditions
of the attached Bond form.
Insurance. With any modifications specified in the Project Specifications, or approved by the Township Board (or
other Township official authorized to accept a Bid and award a Contract), the attached Insurance Requirements
shall apply and be required by any Contract awarded for the Project. The submission of a bid constitutes a
representation and agreement by the Bidder that it has the ability to and will comply with the attached Insurance
Requirements and provide proof of such insurance within 15 days of being notified of contract award by the
Township.
Required Bid Documents. For a Bid to be considered complete one (1) original all of the following shall be submitted
in a single sealed envelope:
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1. The fully and accurately completed and signed Bidder Information Form.
2. The fully completed and signed Bid Price Form that is attached to the Project Specifications.
3. Certificate(s) of Insurance confirming the Bidder's ability to satisfy the Insurance Requirements.
Bid Preparation/Submission Notices and Requirements.
1. Basis of Bids. The submission of a Bid constitutes an affirmative representation by the Bidder that it has: (i)
complied, and its supplies, equipment, materials, and personnel will comply, with every requirement of these Project
Bid Notices and Documents, (ii) conducted the inspections and examination of the Project Specifications and work
sites and taken such other steps as may be reasonably necessary to ascertain the nature and location of the proposed
work, the general and local conditions which may affect the work or the cost thereof, and other relevant matters
concerning the work to be performed, (iii) independently formed a judgment that the Project Specifications and
Contract are sufficient in scope and detail to indicate and convey an understanding of all terms and conditions for
performance of the work, and (iv) if awarded the Contract, will not unlawfully discriminate or allow unlawful
discrimination against any persons. Bidders are responsible for verifying the accuracy of all details which have been
specified in the Project Specifications and information obtained from an officer, agent or employee of the Township
shall not affect the risks or obligations assumed by the Bidder or relieve it from fulfilling the conditions of any Contract
it is awarded. Bidders are responsible for all costs incurred in preparing and submitting a Bid.
2. Bid Prices and Quantities. A Bid on this Project shall be made using the Bid Price Form in the attached Project
Specifications. A Bid may be rejected if it does not contain a price for each and every item named in the Bid Price
Form for unit price bids, or for items used for additions or deductions, if requested. Any indications of quantities in
the Project Specifications, although estimated with as much accuracy as possible, are to be regarded as approximate
only, being given for general guidance and as a basis for comparing bids from all Bidders.
3. Signing of Bids. If the Bidder is other than an individual person, the legal name of the Bidder and the name,
position and authority of the person signing on its behalf shall be legibly typed or printed, with that position and
authority to be confirmed by documentation that is attached to the Bidder Information Form. If the Bidder is an
individual, that individual shall sign the Bidder Information Form. Bidders are warned against making any erasures
or alterations of the Bid. Bids which contain omissions, erasures, conditions, alterations or additions not called for,
may be rejected at the discretion of the Township. Each erasure or change must be initialed by the person signing the
Bid.
4. Submission of Bids. Delivery by the Bid Deadline to the Township Clerk's office is the sole responsibility of the
Bidder. Delays in the mail will not be considered, and faxed or emailed bids will not be accepted. Any Bid received
after the Bid Deadline will be returned to the Bidder unopened. All Bids shall be delivered to the Township in a sealed
envelope. The outside of the envelope containing the Bid shall include the Bid Number, Project Name, name of the
Bidder, and Bidder's address.
5. Withdrawal and Modification of Bids. Bids may be withdrawn by a signed written notice referencing and
identifying the Bid being withdrawn that is delivered to the Township Clerk before the Bid Deadline.
Bids may be changed or modified before the Bid Deadline by a submission conforming to the above that clearly and
conspicuously identifies what part of the earlier Bid is being changed or modified and that also includes the words
"Bid Modification" on the sealed envelope.
6. Multiple Bids and Collusion Prohibited. The submission of multiple bids by the same Bidder (under the same or
different names and considered to be any person or business entity that fully or partly owns or controls, or is owned
or controlled by, the Bidder) and collusion among or between Bidders are prohibited, and if determined by the
Township to have occurred, shall serve to disqualify all Bidders involved from a contract award.
Bid Opening, Review, Evaluation and Contract Award Process, Criteria, Reservations and Conditions
1. Bid Opening. Immediately after the Bid Deadline, all timely bids will be opened publicly in the Township Hall
Auditorium and be identified and summarized by a Township representative reading the Bidder names and total base
bids. After that all Bids shall be subject to public disclosure under the Freedom of Information Act.
2. Bid Review and Evaluation. After the Bid Opening, the Township Department responsible for the Project will
review, evaluate, tabulate, and prepare a synopsis of the Bids; including extending the unit prices for unit price
Contracts. The review and evaluation may include checking the truth, accuracy, and completeness of information
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submitted, contacting Bidder references, and performing any other investigation of one or more Bidders or their Bids
that the Township determines to be appropriate, including to establish the responsibility, qualifications and financial
ability of Bidders and/or proposed subcontractors to timely commence, perform and complete the Project.
The Township reserves the right to request additional information from one or more Bidders during the Bid review
and evaluation process, with any such information to be provided within five (5) days of the Township's request.
3. Bid Synopsis, Tabulation and Recommendation. Once the Bid Review and Evaluation is completed, the tabulation,
synopsis, and a recommendation to the Township Board by the Township Department responsible for the Project shall
be filed with the Township Clerk and a copy of the tabulation shall be provided a recommendation to accept other
than the lowest Bid shall identify the criteria listed below that justify the recommendation. Once filed with the
Township Clerk, the tabulation, synopsis and recommendation shall be subject to public disclosure under the Freedom
of Information Act.
4. Bid Review Criteria. The review, evaluation, recommendation, and decisions on the tentative, conditional, or final
acceptance of a Bid or Bids and the award of a Contract shall be based on a combination of factors that may include
one or more of the following: (1) prices, (2) past performance on work of a similar nature to the Project, (3) past
performance of contracts for townships or other municipalities or governmental agencies, (4) prior dealings and
contracts with the Township, (5) availability of personnel, equipment, facilities and financial resources necessary to
timely commence, perform, and complete the Project, (6) the skill, experience, and qualifications of a Bidder and its
current personnel, (7) the results of reference checks, (8) the use, identity and location of proposed subcontractors and
the portions of the Project they would perform, (9) the location of providers or quality or availability of materials
proposed for the Project, (10) the presence in, proximity to, and economic and community ties to the Township of a
Bidder through its offices, facilities, property ownership and Township residents employed, (11) Bid errors, omissions,
or discrepancies, (12) evidence of unfair labor practices by a Bidder or its subcontractors, (13) evidence of Bidder
collusion, (14) state or other governmental registrations or licenses held by Bidder and/or Bidder personnel that are
applicable to performance of work on the Project, (15) legal existence and authority of Bidder to transact or conduct
business in the State of Michigan, (16) length of time Bidder has been in business, (17) length of
time Bidder has been performing work of the same type as Project, (18) length of time required by Bidder to perform,
(19) ability and intention of Bidder to timely satisfy all bond and insurance requirements upon Contract award, and
(20) any other factors considered by the Township to be in its best interest.
5. Township's Reserved Rights Regarding Bids. The Township reserves the rights to reject any or all Bids, waive
informalities, allow correction of errors or omissions, negotiate individually with one or more Bidders, waive or
modify one or more of these Project Bid Notices and Documents, request Supplemental Bids, and to tentatively,
conditionally or finally accept one or more Bids and award a Contract to a Bidder determined to be a qualified and
responsible contractor based on what the Township Board determines to be in the best interest of the Township. A
determination to accept other than the lowest Bid based on price will identify the criteria that justify that determination,
which may be the same or different than those provided in a Township Department review recommendation.
6. Withdrawal of Bid Acceptance and Revocation of Contract Award. Any acceptance of a Bid and Contract award
shall not be binding on the Township and may be withdrawn for at least 15 days after the date of acceptance and until
the selected Bidder has submitted the signed Contract, proof of insurance, and all required Bonds, and satisfied any
other Township established bid acceptance conditions. During that period, the Township reserves the right to continue
to review, evaluate, and investigate all Bids and Bidders, and for any reason determined to be in the best interest of
the Township by the Township Board (or other Township Official authorized to accept a Bid and award a Contract),
to withdraw the acceptance of a Bid and revoke a Contract award.
7. Conditional Bid Acceptance and Contract Award. The Township reserves the right to conditionally or subsequently
accept a Bid from and award a Contract to the next most qualified Bidder if the selected Bidder does not submit the
signed Contract, proof of insurance, and all required Bonds, and satisfy any other Township established bid acceptance
conditions within the 15 days allowed for doing so.
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THE FOLLOWING PROJECT BID DOCUMENTS ARE INCLUDED:
1. Advertisement for Bid
2. Project Bid Notices and Documents
3. Project Specifications
4. Bid Price Form
5. Bidder Information Form (completion and submission with attachments required for Bid)
6. Contract (to be signed by successful Bidder)
7. Contract Conditions (to be attached to and part of Contract)
8. Insurance Requirements (to be attached to and part of Contract with any modifications specified in Project
Specifications or approved by the Township).
9. Iran Economic Sanctions Act
June 3, 2026 Charter Township of Waterford
Pam Lyman, Purchasing Agent
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SUPPLEMENTAL INFORMATION FOR BIDDERS
1. Scope of Work
The work under this Contract includes the furnishing of all labor, materials, supplies, fees, equipment, supervision
and insurance necessary for performing the work described in accordance with these specifications.
2. Pre-Work Conference
The Prime Contractor and all subcontractors who will be performing work on this Contract will be required
to attend a pre-work conference with the Owner. The Owner's duly appointed representative will
schedule this meeting with the Contractor at a time mutually agreeable to both parties. The purpose of this
meeting will be to review and approve work schedules, discuss work sites and any other items related to the
project. Work will not start until after the pre-work conference.
3. Emergency Phone Numbers
The Contractor shall supply the Owner with the phone numbers of key supervisory personnel where they can be
reached in case of an emergency during working or non-working hours. The phone numbers shall be on file with the
Owner's duly appointed representative prior to starting the project. Phone numbers of key personnel shall be
supplied at the pre-work conference.
4. Shop Drawings and Certificates of Testing
Not Applicable
5. Inspection and Testing of Materials
Not Applicable
6. Materials, Services and Facilities
Except as otherwise stated in the Contract Documents, the Contractor shall provide and pay for all fees, materials,
labor, tools, equipment, water, light, power, transportation, supervision and all other services, extensions and
facilities required to execute, complete and deliver the work as specified herein within the specified time.
7. Work Sequence
The Contractor, prior to the commencement of any work, shall submit a work schedule for the Owner's review and
approval. This information will be presented for the Owner review at the pre-work conference.
8. Clean Up of Debris
The Contractor shall remove and properly dispose of any waste material or rubbish at each location prior to
beginning grounds maintenance (grass cutting) work.
9. Superintendents
The Contractor shall have at the site of the work at all times a designated employee who shall have complete
authority to direct, represent and to act for the Contractor during the course of the work.
10. Site Interruptions
Work shall be scheduled such that the normal operation of the activities at each location shall not be interrupted or
any interruptions necessary are kept to a minimum.
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11. Notice of Work Interruptions
The Contractor shall notify the Owner's duly appointed representative whenever the work scheduled is or will be
interrupted, be it due to weather, mechanical failures, personnel problems, etc. At the time of the notification the
Contractor will provide a revised work schedule to the Owner's representative if so directed.
12. Progress Meetings, Schedules, and Reports
During the course of the Contract, as necessary, progress meetings will be scheduled and held, at the very least with
the Owner and the Contractor to coordinate, plan, and inform the Owner of the Contractor's implementation
activities and coordinate the sequence of work activities. Written minutes for the Owners review may be taken at
these meetings.
The Contractor may be required to submit a progress report in writing to the Owner. Said report shall include as a
minimum, any and all extra work, job status, safety, details of any delays and an updated progress schedule, if
necessary. The Contractor shall submit to the Owner such schedule of quantities and costs, progress schedules,
reports and other data where applicable, as are required by the Contract Documents.
13. Royalties and Patents
The Contractor shall pay for all royalties and patents and shall defend all suits and claims for infringement of any
patent right, and shall hold the Owner harmless from loss of account thereof.
14. Subcontractors
The Contractor shall notify the Owner in writing of the names of all sub-Contractors they proposes to employ on the
Contract and shall not employ any sub-Contractor until the Owners approval in writing covering such subcontractors
has been received.
The Contractor agrees to be fully and directly responsible to the Owner for all acts and omissions of his sub-
Contractors, and of any other person or organization employed directly or indirectly by the Contractor or his sub-
Contractors, and this contractual obligation shall be in addition to any liability imposed by law upon the Contractor.
Nothing in the Contract documents shall create any contractual relationship between the Owner and any sub-
Contractors or other person or organization having a direct contact with the Contractor, nor shall it create any
obligation on the part of the Owner to pay or to see to the payment of any moneys due any sub-Contractor or other
person or organization, except as may otherwise be required by law. The Owner may furnish to any sub-Contractors
or other person or organization, to the extent practicable, evidence of amounts paid to the Contractor on account of
specific work done.
The Contractor agrees to bind every sub-Contractor (and every sub-Contractor of a sub-Contractor, Etc.) by all
terms of the Contract unless specifically noted to the contrary in a sub-Contract approved in writing by the Owner.
15. Labor Provisions and Employment Practices
A. Labor Conduct
The Contractor shall employ none but competent and skilled workmen and forepersons in the conduct of work on
the Contract. The Owner shall have the authority to order the Contractor to remove from the work any of the
Contractor's employees who refuse to obey instructions relating to the carrying out of the provisions and intent of
the provisions of the Contract, or who are incompetent, abusive, threatening or disorderly in their conduct and any
such person shall not again be employed on this project.
B. Sunday, Night, Holiday and Weekend Work
Generally, all work will be performed during normal working hours as defined herein. Any extended working hours
shall have written approval by the Owner prior to working. As a general rule the Contractor will not operate
motorized equipment in the areas being maintained that are located in or adjacent to residential properties before
8:00 AM or after 8:00 PM weekdays or before 8:30 AM or after 8:00 PM on weekends.
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C. Non-discrimination
The Contractor and his sub-Contractors shall not discriminate against any employee or applicant for employment to
be employed in the performance of such Contract, with respect to his hire, tenure, terms, conditions or privileges of
employment or any matter directly or indirectly related to employment, because of his race, sex, age, color, religion,
national origin, or handicap. Breach of this covenant may be regarded as a material breach of the Contract.
16. Minimum Wages
The Contractor shall be required to pay the minimum wage rates as established by that portion of the minimum wage
and fringe benefit scale compiled and published by the U. S. Department of Labor, Wage and Hour Division, which
applies to the Charter Township of Waterford and Oakland County.
17. Contractor's Responsibility for Work
The Contractor shall be responsible for any and all damages caused by their or their sub-Contractor(s) workers and
shall rebuild, repair, restore and make good, at their own expense, all damages from any cause whatsoever. The
Contractor shall take all responsibility for the work and shall continuously maintain adequate protections of same
and of all materials, property and equipment from damage and shall protect all public property and private abutting
property, including but not limited to trees, shrubs, lawns, walks, pavements, roadways, structures and utilities
thereon from damage, injury or loss arising in connection with the Contract.
The Bidder shall be responsible for any and all damages that the work may sustain prior to its acceptance and shall
rebuild, repair, restore and make good, at his own expense, all injuries and damages to any portion of the work by
the action of the elements or from any cause whatsoever prior to its acceptance.
18. Liability of Owner's Representatives & Officials
No official or employee of the Owner, nor any authorized assistant or agent of any of them, shall be personally
responsible for any liability arising under this Contract. The Owner shall not be responsible for work means,
methods, techniques, sequences and procedures, time of performance or for safety precautions and programs in
connection with the work. The Owner shall not be responsible for the Contractor's failure to carry out the work in
accordance with the Contract. The Owner shall not be responsible for acts or omissions of the Contractor, any sub-
Contractors, or any of their agents or employees, or any other persons performing any of the work.
19. Hold Harmless Agreement
The Contractor shall assume the defense of, and indemnify and save harmless the Owner and each and every officer,
employee and agent thereof, and the Owner from any and all loss, contingent liability or damage and from all suits,
actions, damages or claims, of every name and description, to which the Owner or any of its officers, employees or
agents may incur or be subjected or put by reason of injury to persons or property in the execution of the work
resulting from negligence or carelessness on the part of the Contractor, his employees, sub-Contractors, or agents in
the delivery of materials and supplies, or on account of any act of omission of the Contractor, his employees, sub-
Contractors, or agents, including, but not limited to, any failure to fulfill the terms of or comply with all laws and
regulations which apply to this Contract. The Owner shall have the right to estimate the amount of such damage and
it shall be deducted from the money due the Contractor under the Contract. That amount shall be retained by the
Owner, until such suits or claims for damages have been settled or otherwise disposed of, and satisfactory evidence
to that effect furnished to the Owner.
20. Safety
The Contractor will be responsible for initiating, maintaining and supervising all safety precautions and programs in
connection with the work cover under this Contract.
The Contractor will take all necessary precautions for the safety of and will provide the necessary protection to
prevent damage, injury or loss to all employees in the work and other persons who may be affected thereby.
The Contractor shall without delay make good on any damages, injuries, or losses to any persons caused directly or
indirectly, in whole or part by the Contractor, sub-contractors, or anyone directly or indirectly employed by the
Contractor or sub-contractors.
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