Transportation Supplies

PURCHASING DEPARTMENT
2001 Old Lincoln Highway
Langhorne, PA 19047
BID CONDITIONS AND SPECIFICATIONS
FOR TRANSPORTATION PARTS SUPPLIES FOR SY 2026/2027
BID NO: 27-05
SUBMISSION DATE AND TIME: Tuesday, May 5, 2026 at 10:00 am.
DESTINATION FOR DELIVERY OF BIDS: Purchasing Department
Neshaminy School District
2001 Old Lincoln Highway
Langhorne, PA 19047
Attn: Mr. Joe Rischow
Purchasing Supervisor
SPECIAL NOTES:
To obtain the spreadsheet of supplies, please email Joe Rischow at jrischow@neshaminy.org to
obtain this list.
For questions pertaining to these bid specifications, please email to jrischow@neshaminy.org, Cc:
to dkrier@neshaminy.org.

NESHAMINY SCHOOL DISTRICT
2001 OLD LINCOLN HIGHWAY
LANGHORNE, PENNSYLVANIA
INSTRUCTIONS AND TERMS AND CONDITIONS FOR BIDDING
1. Bids will be opened publicly in the Purchasing Department at 2001 OLD LINCOLN HIGHWAY, Langhorne, Pennsylvania
after the date and time specified in the bid.
No oral or telegraphic modifications will be considered. Any addenda issued during the time of the bidding shall be
published as an addendum electronically and shall be made a part of the contract.
2. It is mutually understood and agreed by and between the School District and the Bidder that the School District may make
its award for one or more of the articles set forth in these specifications or may make its award for all of the articles set
forth in these specifications. The School District has the right to accept or reject all or any portion of any or all bids
submitted, and to make the award in the best interest of the School District.
3. The Bidder agrees, if awarded any portion of the contract, to furnish and deliver the said articles at such times, at such
places, at such prices and in such quantities as herein specified, and that all of the articles shall be subject to the
inspection and approval of the School District. In the event that any of the said articles shall be rejected as unsuitable or
not in conformance with these specifications, such articles shall at once be removed and returned to the Bidder and other
articles of proper quality as set forth in these specifications shall be furnished in place thereof. The School District will
incur no costs in excess of the amount awarded to replace unwanted or unsuitable merchandise.
4. In the event that the successful Bidder shall neglect or refuse to furnish and deliver the said articles or any part thereof as
provided in the specifications or to replace any which are rejected as stated in these instructions, then the School District
is authorized and empowered to purchase articles in conformity with this contract from such party or parties in such
quantities and in such manner as it shall select at the expense of the successful Bidder, or to cancel this contract reserving
unto itself, nevertheless, all of the rights for damages which may be incurred by the School District.
5. Where the invitation for bids describes or specifies a particular article, alternate bids covering articles equal in all respects
are permitted, unless otherwise stated. Where an invitation specifies an article by name and the Bidder intends to furnish
another article which the Bidder considers equal thereto, in every instance the name and grade of the equivalent must be
clearly stated in the bid as an alternate Bid item and be clearly note in the "item's Response Notes" field. The naming of
any manufacturer by the School District is for the purpose of clarification and identification and does not signify a
preclusion of other manufacturers' products, but it is agreed that all articles shall be equal to those specified and shall,
regardless of any trade or manufacturer's name, meet the specifications. If the Bidder is responding with an
alternate item, then the bidder shall indicate the alternate item within the "Proposed Alternate" column on
the spreadsheet.
If requested by the School District, Bidders shall furnish samples of such substitutes no later than the time specified by the
District and at the expense of the Bidder.
6. Unless otherwise specified, samples are to be in the possession of the District prior to the date of the bid opening in order
to assure consideration. These samples shall be plainly marked with the bid #, line #, item# and the name of the product
as well as that of the Bidder. After awards are made by the District, all samples will be returned to the unsuccessful
Bidders at the expense of those Bidders should they choose to have their samples returned. In the case of successful
Bidders, samples will be retained until final delivery of these items is completed.
7. Bidder shall be responsible for notifying the School District of any price advantage to the District if the order quantity of
any item(s) were to be increased to the next higher price break point for that item. Should such break point exist, such
notice must be given at the time of bid submission.
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8. Vendor agrees to deliver as stated above such items of this bid as may be accepted by the School District, immediately
upon receipt of Purchase Order or within thirty (30) days thereafter or indicate exception. Items not delivered within the
specified time are subject to cancellation by, and at no cost to, the District.
9. It is understood that the Neshaminy School District is exempt from the payment of excise taxes. Should vendor desire to
be exempt from such tax, vendor agrees to present to the District properly prepared Exemption Certificates for execution.
Such certificates will be presented only for items furnished under this proposal, will list items and quantities delivered, and
will state the names and addresses of manufacturers and suppliers of said items.
10. It is agreed that only those proposals received by the School District prior to the date and time stated in each proposal
shall be considered by the District. The School District reserves the right to waive any irregularities in the best interest of
the School District.
11. Vendor agrees to hold harmless the Neshaminy School District, herein named, their officers, employees or agents from any
liability or performance of this contract which also includes claims for Worker's Compensation.
12. Vendor further agrees to comply with the laws, rules and regulations as may be applicable to the supplying of, delivery of,
installation of, and other acts necessary in the fulfillment of this proposal.
13. Vendor agrees that the School District will make payment in full for any articles listed in, and subject to, this proposal,
ordered in writing by the School District and so delivered and installed (if required), and to the satisfaction of the District
for articles so delivered and accepted. Freight and Handling and all other transportation and insurance charges
are to be included in the Bidder's Unit Prices. The School District will not honor requests for payment for said
charges added to the contracted price(s). Three mailed copies of Vendor's invoice are required by the District for
payment.
14. Vendor agrees that any articles delivered, accepted by, and paid for by the School District shall nevertheless be
guaranteed for a period of at least one (1) year from the date of delivery. Bidder agrees to replace any article developing
defects within such period. Material with Product expirations codes must have a shelf life that exceeds 18 months beyond
the bid due date.
15. Bidder shall enclose with bid submission catalog cuts and descriptive data in order to permit thorough checking by School
District personnel for each item and to determine specification compliance. Samples shall be supplied as requested or as
indicated herein.
16. Bidder hereby agrees to fulfill all requirements with respect to the installation of items quoted on an installed basis and
accepts responsibility for having visited the installation site and becoming familiar with all conditions which may affect such
installation. Bidder further agrees to supply all materials, tools, equipment, transportation, labor, supervision and insurance
which are required to complete the installation in a manner approved by the District.
17. All bidders must enter information as to probable time of delivery (if later than 30 days after receipt of orders) for items
upon which bids are submitted. Orders placed as a result of bids will imply a contractual obligation of the Vendor to supply
the items within the time specified by the bidder on the bid.
18. In the event that the Bidder's quotations are valid for less than 90 days - the extent of time allowed
for acceptance of the bid by the School District will be clearly indicated on the bid.
19. The School District reserves the right to increase or decrease the quantity awarded for each item from that originally
requested without affecting the unit price. The quantities listed in the online bid represent the best estimate of
Neshaminy's minimum requirements for the contract period.
20. All cartons are to be clearly marked indicating the Purchase Order Number as it appears on the Purchase Order. All cartons
are to include a Packing Slip listing item descriptions and quantities included in carton(s).
21. Bids shall show both unit and total prices. Should figures be in disagreement, the unit price shall govern. Prices are to be
expressed in two (2) decimal places only. Any prices displaying more than two (2) decimal digits will not be recognized or
rounded up by the Neshaminy School District.
22. Reservations - Any bidder who has demonstrated poor performance during either a current or previous agreement with
the School District may be considered as an unqualified source and their proposal may be rejected. The School District
reserves the right to exercise this option as is deemed proper and/or necessary.
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23. Piggyback Clause: It is understood that the goods and services described in the specifications may be purchased by the
District and by any other LEA (Local Educational Agency) and the bidder agrees to supply the goods and services to the
other LEAs on the same terms and conditions as if they were supplied to the District. To the extent that the other LEAs
purchase goods and services, then the other LEA and not the District shall be liable to the bidder.
24. The contract period will begin on the July 1, 2026 and expire at the end of the business day on June 30th, 2027. The prices
offered are to remain firm for the duration of the contract period. If the prices change during the life of the contract, due to
a manufacturer price increase, documentation needs to be provided before Neshaminy School District agrees to the price
increase(s). The quantities listed in the bid represent our best estimate of Neshaminy's requirements for the contract period
but they are not guaranteed.
25. Deliveries will be requested as needed by the Neshaminy School District Transportation Department throughout the contract
period.
26. A 10% Bid check/ bond is required with your response. It is agreed the surety will be forfeited to and retained by the
District as liquidated damages if this proposal or any part thereof is accepted by the District and seller shall fail to carry out
all of the provisions of this proposal. Surety will be returned at end of contract period for all awardees and after award
notifications for all others.
27. The response to this bid shall include:
a. Completed Supply Spreadsheet.
b. scanned copies of completed "Qualification Survey" form with a list of three references and the Non-Collusion
Affidavit.
The contractor must be able to display experience providing similar product and services to other customers
comparable to the product and services required by Neshaminy School District. A list of three references for
similar products & service must be provided with bid.
c. A 10 % bid check or Bid Bond mailed to the Purchasing Dept. at 2001 Old Lincoln Highway
Langhorne PA. 19047 to arrive by bid due date and time.
TRANSPORTATION PARTS TECHNICAL SPECIFICATIONS:
28. Brake Parts Specifications
* All air brake shoes are to be new steel shoes with specified brake linings.
* All air brake valves and aired brake air dryers must be Bendix brand.
29. Seat Specifications
* All seat foams and covers must be DOT.
* All seat foams and covers must be OEM type material.
30. Transmission Specifications: Price must include:
* Removal and installation of transmissions
* All labor
* All materials and supplies
* Two (2) year warranty and must cover removal and installation of transmissions, all labor,
Plus, all materials and supplies, and towing of warranted vehicle/unit.
* ALL TRANSMISSIONS MUST BE DYNO TESTED AT THE REPAIR FACILITY.
* All Transmission installations must be completed within 30 days of request. If Repairs exceed 30 days Neshaminy
has the right to contract with another facility for the installation and all additional charges beyond the bid prices
shall be billed to the defaulting supplier.
31. Air filter specifications must be supplied for each of the following items for each alternate filter bid:
* Percentage of overall efficiency rating
* Number of pleats
* Pleat support system (type)
* Type of media
* Required water resisting element
* Micron rating
32. Fluid filter specifications must be supplied for each of the following items for each alternate filter bid:
* Type of filter flow system
* Percentage of filtration
* Flow rate, GPM or GPH where applicable
* Sediment capacity, milligrams on fuel filters
* Sediment capacity, percentage in oil filters
* Type of media
* Number of media pleats
* Pleat support system (if any)
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* Type of end cap construction (plastic, etc.)
* Efficiency rating: percentage of contaminants trapped and what size microns (include minimum and maximum
limits)
* Type of bypass valve and construction (if applicable)
* Height and diameter
33. Oil and Lubricant Specifications
Part A-Diesel Engine/Gasoline Engine/Lube Oil
* All diesel products must be SAE/A.P.I Certified. Must be a premium synthetic blend oils for use in vehicles with EGR.
systems and DPF. and DOC. Systems.
* Diesel 15-40W Engine Oil must meet spec of CJ-4 /SM,CI-4, XH-4, CG-4, CF-4, CF-2 CF.
* Diesel 15-40W Oil with titanium synthetic blend oil must be premium Group II base stock oil, must have a TBN of 9.5,
sulfated ash 9.5, cold crank viscosity, cp 6,000. @-20 deg. titanium,wt%=.010; zinc,wt%=.126.
* Gasoline Engine Oils -oil-high performance synthetic blend, and must meet Ilsac gf-5 fuel economy performance and
protect engines operating on fuels containing ethanol- sae 10w-30,5w-20,5w-30,SAE+API,-SPEC OF,ILSAC GF-5,SN-
SJ-SM-SL-SJ-SH-SG / GF-4.
* Gear lube -Spec-API_GL-5.
JR 4/13/26
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QUALIFICATION SURVEY
Proposal /Bid Response
For Proposer Name_: __________________________
If you are providing a proposal and wish to become a qualified supplier, please respond to the below list of
information and include a completed survey as a scanned electronic attachment to your bid response in the PennBid
bidding system:
1. Name of Company:______________________________________________
Main Office location (City /State):____________________________
Numbers of Other Stocking locations: __________
(Attach list of stocking locations (City /State): check if attached: ( )
2. Estimated Annual Sales/revenues (in dollars):_________________________
US Market Size of your industry in dollars: ___________________
Your estimated % Share of the US Market: ________
Your top three Competitors: ________________________________
________________________________
________________________________
3. Local Representative:
Name:
Address - Line 1:
Address - Line 2:
Email:
Phone:
Fax:
4. List top 10 Manufacturers for which you are an authorized distributor:
i. ______________________________
ii. ______________________________
iii. ______________________________
iv. ______________________________
v. ______________________________
vi. ______________________________
vii. ______________________________
viii. ______________________________
ix. ______________________________
x. ______________________________
Submit any Additional mfr. on an attached list: check if attached: ( ).
5. Would you be willing to participate in a Reverse Auction for your products and services if you become
a qualified supplier?
6. Do have an online ordering website for your products?
What is the URL?
Can its use be customized for specific customer pricing agreement?
Has the site been used in Powerschool system as a dynamic link for ordering?
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7. Would you accept payment via VISA credit card at the quoted prices?
8. Please provide references which we may contact of current or past school district customers:
School Districts (at least three):
Reference 1:
* School District
* Location
* Contact name
* Phone number
Reference 2:
* School District
* Location
* Contact name
* Phone number
Reference 3:
* School District
* Location
* Contact name
* Phone number
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NON-COLLUSION AFFIDAVIT
State of _____________________________ Contract/Bid No ___________________
County of ___________________________:
I state that I am ___________________________ of__________________________
(Title) (Name of my firm)
and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person
responsible in my firm for the price(s) and the amount of this bid.
I state that:
(1) The price(s) and amount of this bid have been arrived at independently and without consultation, communication
or agreement with any other contractor, bidder or potential bidder.
(2) Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor the approximate amount
of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not
be disclosed before the bid opening.
(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract,
or to submit a bid higher than this bid, or to submit an intentionally high or noncompetitive bid or other form of
complementary bid.
(4) The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement
from, any firm or person to submit a complementary or other noncompetitive bid.
(5) _______________________, its affiliates, subsidiaries, officers, directors and employees are (Name of my firm)
not currently under investigation by any governmental agency and have not in the last four years been convicted or found
liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding
on any public contract, except as follows:_______________________________________(Indicate "none" if applicable.)
I state that __________________________________ understands and acknowledges (Name of my firm)
that the above representations are material and important, and will be relied on by the Neshaminy School District Board of
Directors when awarding the items for which this bid is submitted. I understand and my firm understands that any
misstatement in this affidavit is and shall be treated as fraudulent concealment from the Neshaminy School District Board of
Directors, of the true facts relating to the submission of bids for this contract.
(Print Name of Authorized Person and Company Position)
Signature of Authorized Person
Sworn to and subscribed before me this ____________ day of___________________, 20_____
_______________________________ My commission Expires_____________ Notary Public
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