Transportation Services (Secondary Provider)
| Agency: | County of Moore |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Apr 19, 2024 |
| Due Date: | May 1, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP 2024-10
|
| Bid Title: |
Transportation Services (Secondary Provider)
|
| Category: | Moore County General Bids |
| Status: | Open |
|
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Attachment Preview
COUNTY OF MOORE
NORTH CAROLINA
REQUEST FOR PROPOSALS
ISSUE DATE: April 19, 2024
RFP#: 2024-10
TITLE: TRANSPORTATION SERVICES - (Secondary Provider)
ISSUING DEPARTMENT:
County of Moore
Attn: Terra Vuncannon
1 Courthouse Square
Carthage, NC 28327
Sealed Proposals will be received until 4:00:00 p.m. EST Wednesday, May 1, 2024 from
qualified vendors for Non-Emergency Medicaid Transportation Services for the County of
Moore Department of Social Services. For your convenience, a Bid Drop-Off Box is located
in the lobby at 1 Courthouse Square, Carthage, NC 28327 (Historic Courthouse).
All inquiries for information concerning the Request for Proposals shall be directed to:
Terra Vuncannon, Purchasing Manager
1 Courthouse Square
Carthage, NC 28327
(910) 947-4017
tvuncannon@moorecountync.gov
Sealed Proposals shall be mailed via FedEx/UPS and/or hand delivered to the Issuing
Department shown above, and the envelope shall bear the name and number of this
Request for Proposals. It is the sole responsibility of the Proposer to ensure that its
proposal reaches the Finance Department by the designated date and hour indicated above.
In compliance with the Request for Proposals and to all the terms and conditions imposed
herein, the undersigned offers and agrees to furnish the services and install the goods
described in accordance with the attached signed proposal.
Firm Name: ___________________________________ Date: __________________
Address: ______________________________________ Phone: _________________
_____________________________________ By: _____________________
(typed)
By: ____________________
(signed)
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TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS
PROJECT SPECIFICATIONS AND SPECIAL PROVISIONS
PROPOSAL FORM
NON-COLLUSION AFFIDAVIT
E-VERIFY AFFIDAVIT
MINORITY PARTICIPATION AFFIDAVIT
CERTIFICATION REGARDING LOBBYING
W-9 FORM
SAMPLE CONTRACT
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INSTRUCTIONS TO PROPOSERS
1. Sealed Proposals shall be submitted to the Issuing Department and include the
enclosed Proposal Form. In order for a proposal to be considered, it shall be based on
the terms, conditions and specifications contained herein and shall be a complete
response to this RFP. The County reserves the right to make an award in whole, or in
part, and to reject any and all proposals, and to waive any informality in proposals unless
otherwise specified by the Proposer. The Proposer shall sign the proposal correctly and
proposals may be rejected if they show omissions, alterations of form, additions not
called for, conditional proposals or any irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the
proposal. The cost and availability of all equipment, materials, and supplies associated
with performing the services described herein shall have been determined and included in
the proposal. Please list sales tax separately. All price quotes shall include delivery to the
delivery point, installation and set-up charges, as necessary. Goods shall be set in place
ready for owner’s use. All goods shall be new and of average quality. No
remanufactured, refurbished or used goods will be accepted. Appropriate product
information (e.g. brochures, catalog cuts, etc.) shall be included with the proposal.
3. After the RFP issue date, all communications between the Issuing Department and
prospective Proposers shall be in writing. No oral questions shall be accepted. Any
inquiries, requests for interpretation, technical questions, clarifications, or additional
information shall be directed to Terra Vuncannon at the address listed on page one if this
solicitation or by e-mail to tvuncannon@moorecountync.gov. All questions concerning
this RFP shall reference the RFP number, section and page number. Questions and
responses affecting the scope of the goods will be provided to all prospective Proposers
by issuance of an Addendum. All written questions shall be received by the Issuing
Department no later than 10:00 a.m. EST Wednesday, April 24, 2024. NO
EXCEPTIONS. All addendums pertaining to this RFP will be posted to the
County website at www.moorecountync.gov within 24 – 48 hours after the deadline
for questions and/or after the pre-bid conference. It is the proposer’s responsibility
to check the website for the addendums.
4. The County will not be responsible for any oral instructions. Should a Proposer find
discrepancies in, or omissions from the documents, or should be in doubt as to their
meaning, he/she should at once notify the Issuing Department, and a written addendum
shall be issued. Acknowledgement of any Addendum received during the time of the
proposal shall be noted on the Proposal Form in the spaces provided. In closing of a
contract, any Addendum issued shall become a part thereof. It is the Proposer’s
responsibility to assure that all addenda have been reviewed and, if need be, signed
and returned.
5. Proposals will be examined promptly after opening and award will be made at the earliest
possible date. The prices quoted must be held firm, and no proposals may be withdrawn
until 90 days after proposal opening date. The County reserves the right to conduct any
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test/inspection it may deem advisable to ensure services/materials/supplies/equipment, as
appropriate, conform to specifications.
6. Pursuant to North Carolina General Statutes Section 143-129, “award shall be made to
the lowest responsible, responsive bid or bidders, taking into consideration quality,
performance and the time specified in the proposals for the performance of the contract.”
7. The materials/supplies/equipment furnished under any resulting contract shall be covered
by the manufacturer’s most favorable commercial warranty. Each Proposer shall plainly
set forth the warranty for the goods in the proposal. Operations and maintenance manuals
for equipment shall also be provided, as appropriate.
8. All purchases for goods or services are subject to the availability of funds for this
particular purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing
and competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility
shall take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County’s
premises, including but not limited to, race, religion, age, color, sex, national origin or
disability. Such harassment is unacceptable and will not be condoned in any form at the
County of Moore. If such conduct occurs, the contractor will take all necessary steps to
stop it and prevent its future occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right
to inspect, examine, and make copies of any and all books, accounts, records and other
writing relating to the performance of the work. Audits shall take place at times and
locations mutually agreed upon by both parties, although the vendor/contractor must
make the materials to be audited available within one (1) week of the request for them.
12. Proposers are cautioned that this is a request for proposals, not a request for contract, and
the County of Moore reserves the right to reject any and/or all proposals. It further
reserves the right to waive informalities insofar as it is authorized so to do where it deems
it advisable in protection of the best interests of the County.
13. Proposals will be tabulated, evaluated and a recommendation presented to the County
Manager and/or Moore Board of Commissioners for their approval.
14. Any and all exceptions to the Specifications must be stated in writing, giving complete
details of what is to be furnished in lieu of requested Specifications.
15. The County of Moore reserves the right to cancel and terminate any resulting contract, in
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whole or in part, without penalty, upon forty-five (45) days’ notice to the Vendor(s). Any
contract cancellation shall not relieve the Vendor(s) of the obligation to deliver any
outstanding services issued prior to the effective date of the cancellation.
16. Proposals in one (1) original and one (1) copy will be received from each Proposer in
a sealed envelope or package. Each original shall be signed and dated by an official
authorized to bind the form. Unsigned proposals will not be considered.
17. Upon receipt by Moore County Financial Services, your Proposal is considered a public
record except for material which qualifies as “trade secret” information under N.C. Gen.
Stat. 66-152 et. seq. After the Proposal opening, your Proposal may be reviewed by the
County’s evaluation committee, as well as other County staff and members of the general
public who submit public records requests. To properly designate material as trade secret
under these circumstances, each Proposer must take the following precautions: (a) any
trade secrets submitted by a Proposer must be submitted in a separate, sealed envelope
marked “Trade Secret — Confidential and Proprietary Information — Do Not Disclose
Except for the Purpose of Evaluating this Proposal,” and (b) the same trade
secret/confidentiality designation must be stamped on each page of the trade secret
materials contained in the envelope.
In submitting a Proposal, each Proposer agrees that the County may reveal any trade
secret materials contained in such response to all County staff and County officials
involved in the selection process, and to any outside consultant or other third parties who
serve on the evaluation committee or who are hired by the County to assist in the
selection process. Furthermore, each Proposer agrees to indemnify and hold harmless the
County and each of its officers, employees, and agents from all costs, damages, and
expenses incurred in connection with refusing to disclose any material which the
Proposer has designated as a trade secret. Any Proposer that designates its entire Proposal
as a trade secret may be disqualified.
18. As this purchase of services will/may be funded with federal grant funds, all
applicable Federal laws, policies and standards must apply to all aspects of the
grant
19. The contract for this RFP will be awarded to the lowest price responsible responsive
bidder. The County reserves the right to reject any and/or all proposals.
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