2024-01-006 Transportation Parts, Equipment, and Supplies
| Agency: | Plano Independent School District |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Oct 30, 2023 |
| Due Date: | Nov 21, 2023 |
| Solicitation No: | 2024-01-006 Parts, Equipment, and Supplies |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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2024-01-006 Parts, Equipment, and Supplies
2024-01-006 Transportation Parts, Equipment, and Supplies
Issue Date: 10/29/2023
Questions Deadline: 11/14/2023 10:00 AM (CT)
Response Deadline: 11/21/2023 10:00 AM (CT)
Page 1 of 22 pages
Deadline: 11/21/2023 10:00 AM (CT)
2024-01-006 Parts, Equipment, and Supplies
Event Information
Number:
2024-01-006 Parts, Equipment, and Supplies
Title:
2024-01-006 Transportation Parts, Equipment, and Supplies
Type:
Request for Proposal
Issue Date:
10/29/2023
Question Deadline: 11/14/2023 10:00 AM (CT)
Response Deadline: 11/21/2023 10:00 AM (CT)
Notes:
SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals
from qualified providers for the purchase of various parts for fleet vehicles, trailers,
school buses; automotive batteries; automotive shop equipment; and supplies.
These automotive parts, equipment, automotive batteries, and supplies will be used
to fill the needs of the district to maintain PISD fleet vehicles and school buses, and
to supply the auto shops on school campuses on an "As Needed" basis.
Notice: This is NOT a service bid.
This proposal is being issued in accordance with Title 2 of the Code of Federal
Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods
and/or services purchased by Plano ISD using federal dollars. This proposal may be
used with local, state, federal and grant funded programs.
NOTE: This RFP replaces or will replace the following awards:
2018-006 - International Bus/OEM Parts & Service Addendum 3 (Expires January
15, 2024 - no renewals available)
Page 2 of 22 pages
2019-031 - Automotive Batteries (Expires March 9, 2024 - will not renew)
2019-059 - Non OEM School Bus & Vehicle Parts (Expires January 14, 2024 - no
renewals available)
2021-26 - Shop Equipment, Supplies, Shop Service and Repairs (Expires August 3,
2024 - will not renew)
2021-034 - Transportation Shop Facility/Vehicle/Bus Service and Supplies (Expires
November 3, 2023 - will not renew original or supplementals)
IF AWARDED TO ANY OF THE REFERENCED RFPs ABOVE, PLEASE
RESPOND TO THIS RFP TO PREVENT A LAPSE OF AN AWARD/CONTRACT
WITH PLANO ISD.
ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-
wide contract is approximately $1,400,000 annually. However, this estimate should
not be construed to be a guarantee of either minimum or maximum since usage is
dependent upon actual needs and available funding. This estimate may be
exceeded by 25% annually.
Deadline: 11/21/2023 10:00 AM (CT)
2024-01-006 Parts, Equipment, and Supplies
TERM:The initial term of this RFP will be for one (1) year from date of award. This
contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will
automatically renew for four (4) additional one (1) year periods. This decision will be
made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP
at the end of the performance period for up to 120 days if determined to be in the
best interest of the district to ensure availability of products and/or services.
Tentative - Pending Board Approval Date
Initial Contract Period: January 2024 - January 2025
Contract YR2 (Option): January 2025 - January 2026
Contract YR3 (Option): January 2026 - January 2027
Contract YR4 (Option): January 2027 - January 2028
Contract YR5 (Option): January 2028 - January 2029
Billing Information
Contact: Loren Allen
Address: Accounts Payable
Administration Center
2700 W 15th Street
Plano, TX 75075
Phone: (469) 752-8041
Email: invoice@pisd.edu
Bid Attachments
W-9_(Rev._October_2018).pdf
W-9 Form (Rev. 10.2018)
Form_1295_Sample_-_Texas-Ethics-Commission-Conflict-of-Interest (1).pdf
1295 Form-SAMPLE
PLANO_ISD_STANDARD_TERMS_AND_CONDITIONS_1.22..pdf
Plano ISD Standard Terms and Conditions
CIQ_Form (7).pdf
Conflict of Interest Form
Plano_ISD_23-24_calendar.pdf
Plano ISD 23-24 Calendar
View Online
View Online
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Download
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Page 3 of 22 pages
Deadline: 11/21/2023 10:00 AM (CT)
2024-01-006 Parts, Equipment, and Supplies
Bid Attributes
1 Scope of Work
Plano Independent School District serves approximately 47,000 students and has 72 schools over 100 square miles
in Southwest Collin County.
Plano ISD is seeking a catalog discount for the purchase of parts, equipment, and supplies to fill the needs of the
schools and departments of PISD on an "As Needed" basis.
Plano ISD urges all vendors that offer any of these products to respond to this proposal even if you are a SOLE
SOURCE provider of the product.
This proposal will be awarded to multiple vendors, creating an approved vendor list for these categories.
It is the intent of this solicitation to establish a discount from catalog, published price list, or fair market price.
Proposer(s) must indicate a primary discount even if the discount is “0%” of list price.
Discounts/Prices for this bid must remain firm for the first year after the agreement begins.
Discount/Pricing may be negotiated for a specific purchase. Respondents may attach pricing information with their
response under the "Response Attachments" tab.
Vendors responding to this bid agree to accept the District's tax exempt status and will NOT charge Plano ISD sales
tax.
2 Catalog Pricing Definition
Under an award of contract, the vendor must supply materials and other products necessary to complete the
services required. For the duration of the contract, vendor shall honor pricing based on then-current catalogs, as
defined in the solicitation, to the District for goods offered.
"Catalog" means the available list of tangible items or services, in the most current listing, regardless of date,
during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that:
A. is regularly maintained by the manufacturer or vendor of an item; and
B. is either published or otherwise available for inspection by a customer during the purchase process;
C. to which the discount proposed by the proposing vendor may be applied.
Please acknowledge pricing will be based on current catalogs that will be available for inspection by Plano ISD as
needed during the purchase process.
Acknowledged
(Required: Check if applicable)
3 Bid/Proposal Attributes
There are multiple Bid/Proposal Attributes on this bid/proposal. Several attributes are for information only and do
not require a response.
Several attributes will require a response and failure to respond to the required attributes will result in a "submission
error".
Attributes requiring a response will have with a Red Asterisk *
Page 4 of 22 pages
Deadline: 11/21/2023 10:00 AM (CT)
2024-01-006 Parts, Equipment, and Supplies
4 Electronic Submission
Although we are legally required to accept paper bids/proposals, we strongly request that bidders /proposers
submit this bid/proposal electronically. Please feel free to call us if you require any assistance with this submittal.
Electronic submission will eliminate errors, eliminate unnecessary work, and is more friendly to the environment.
When filing this bid/proposal electronically, please do not send a paper copy as the electronic version will prevail. If
you must submit a paper bid/proposal, please be sure it is in a sealed envelope with RFP number and name clearly
written on the outside. It must arrive at our office by the Close Date and time or it will not be accepted.
Please confirm you have read and understand. ~~~ This is your electronic signature.
Yes, I understand No
(Required: Check only one)
5 Authorized Signature
The undersigned, in submitting this Bid/Proposal and endorsement of same, represents the individual is authorized
to obligate the Firm and will abide by all the policies and procedures of Plano ISD; has read this entire Bid/Proposal
package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements
in ALL sections of this Bid/Proposal. ~~~This is your electronic signature.
Yes No
(Required: Check only one)
6 Communication Statement
Contact between vendors and Plano ISD personnel during the RFP process or evaluation process is prohibited. All
communications shall go through the Purchasing Department during the competitive process. All questions received
and the corresponding answers will be distributed to all proposers. Verbal responses will not be provided. You may
submit a question electronically by clicking on the "Questions" tab.
7 Weighted Evaluation Criteria
It is not the policy of Plano ISD to award bids on the basis of low price alone. To determine the award of this bid,
Plano ISD shall consider the following, as provided in the Texas Education Code 44.031(b). 1) Price/discount; 2)
Consideration of location of vendor's principal place of business: 3) Reputation of the vendor; 4) Qualities of the
vendor's goods & services; 5) The extent to which the goods & services meet the District's needs; 6) The vendor's
past relationship with the District; 7) The long-term cost to the district to acquire the vendor's goods or services; 8)
The impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses;
and 9) Any other relevant factor specifically listed in the request for bids or proposals.
The proposal will be evaluated using the following criteria:
All other criteria will be given the weight of zero.
Evaluation Criteria
Maximum Point Value
Purchase Price
Reputation of Vendor
Quality of Vendor's goods/services
Best Meets the District's Needs
30 Points
25 Points
25 Points
20 Points
Total:
100 Points
Page 5 of 22 pages
Deadline: 11/21/2023 10:00 AM (CT)
2024-01-006 Parts, Equipment, and Supplies
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