Transportation Fuel, B26-2000

When submitting a sealed bid, please be sure to put the bid title and bid number on the outside envelope being mailed.
Please attach a completed W9 to your bid response.
Vendor:
Bid Contact: Ordering Contact:
Address: Ordering Address:
Phone #: Ordering Phone #:
Fax #: Ordering Fax #:
E-Mail: Ordering E-Mail:
Tax ID #: Web-Site:
Center for Instruction, Technology & Innovation (CiTi)
Oswego County Board of Cooperative Educational Services
179 County Route 64
Mexico, NY 13114
(315) 963-4414 phone
www.CiTiboces.org
www.CiTiboces.org/cooperativepurchasing
Specification and Instructions for the Supply of
Transportation Fuels
Bid Number: B26-2000
Bid Contract Dates: July 1, 2026 to June 30, 2027
Date of Bid Opening: May 5, 2026 @ 12:30 p.m.
BID PARTICIPANTS:
Altmar-Parish-Williamstown Central School District
Center for Instruction, Technology & Innovation (CiTi)
Central Square Central School District
Hannibal Central School District
Mexico Academy & Central School District
Oswego City School District
Phoenix Central School District
Town of New Haven (New York)
Town of Parish (New York)
Town of Scriba (New York)
Village of Parish (New York)
Cooperative CiTi Bid Do not separate these sheets
Please submit all questions on the Question form of the packet and email to the attention of:
Holly Cheeley, Bid Specialist
Cooperativebids@CiTiboces.org
179 County Route 64
Mexico, NY 13114
315-963-4414 phone
All public bid openings hosted by The Center for Instruction, Technology & Innovation (CiTi) are made available virtually via the Zoom
platform. Bidders and members of the public can join the live bid opening virtually by sending an email request in advance of the opening
date and time to: CooperativeBids@citiboces.org. Bidders and members of the public who wish to join the bid opening in-person must
follow all visitor policy guidelines when present on CiTi property.

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
This is a cooperative bid for the purchase of fuel commodities for the 8) In the event that CiTi Business Office is closed due to unforeseen
following school districts and municipalities: Altmar-Parish- circumstances, the bid deadline will be extended to the next
Williamstown Central School District, Center for Instruction, business day that CiTi is open for business. The time of day will
Technology & Innovation (CiTi), Central Square Central School remain 12:30 p.m.
District, Hannibal Central School District, Mexico Academy &
Central School District, Oswego City School District, Phoenix Central 9) A public bid opening will take place on May 5, 2026, at 12:30
School District, the Town of New Haven (NY), the Town of Parish p.m.
(NY), the Town of Scriba (NY) and the Village of Parish (NY).
10) All public bid openings hosted by CiTi are made available
Bidding Instructions & Special Conditions for the virtually via the Zoom platform. Bidders and members of the
Submission of Vendor Responses public can join the live bid opening virtually by sending an email
request in advance of the opening date and time to:
Cooperativebids@CiTiboces.org. Bidders and members of the
1) Sealed bids for the furnishing and delivery of items as required
public who wish to join the bid opening in-person must follow all
and as set forth in these specifications prepared by CiTi
Purchasing Office are sought at this time.
visitor policy guidelines when present on CiTi property.
11) For Sealed Bid Submissions: Bidders must supply signed hard
2) Copies of the specifications may be obtained by contacting Holly
copies of their completed bids in a sealed envelope marked with
Cheeley, Bid Specialist at the Business Office of the CiTi, 179
the name of the bidder and the bid number on the front of the
County Route 64, Mexico, New York 13114, by calling (315)
envelope to the address listed in the manner specified within the
963-4414 or emailing Cooperativebids@CiTiboces.org
Bid opportunities and current bids are available electronically at
Bid Documents.
www.CiTiboces.org/cooperativepurchasing Bid specifications can
12) All express envelopes must be clearly marked with the words
also be found online at BidNet Direct:
"Sealed Bid Enclosed" on the front of the outside envelope. This
is important in assuring that the bid is delivered properly. The
sealed bid envelope must be included in the express envelope.
13) For Electronic Bid Submissions: Bidders must supply a signed
photocopy of the bid forms and a completed vendor response
sheet via BidNet Direct.
3) ALL questions with regard to this bid MUST be submitted in
writing. Please email the bid questionnaire form that is attached
14) The proposal as presented shall remain valid for a minimum
as part of this bid proposal to the attention of the Bid Specialist
period of forty-five days (45) from the date of bid opening.
at: Cooperativebids@CiTiboces.org
15) The bidder shall not change or provide the bid sheets in a
4) No questions will be entertained by any other means. All
different format than the one provided.
questions must be submitted at least ten (10) business days prior
to the official bid opening. Questions received after this time may
16) The following three (3) forms are included herein and form a part
not be addressed.
of this bid proposal: 1. Bid Proposal Certifications (Non-
Collusion Bidding Certification and Conflict of Interest
Accepting Sealed OR Electronic Bid Certification). 2. Exceptions or Limitations/Acknowledgement of
Submissions: Terms and Conditions. 3. Iran Divestment Act Certificate of
Compliance. Failure to fully execute these three (3) statements
will constitute grounds for rejection of a bid submission.
5) SEALED BIDS must be received via mail, postal or shipping
carrier at: CiTi, 179 County Route 64, Mexico, NY 13114 until,
17) The bidder shall state the discount that will be allowed to the bid
but not later than 12:30 p.m. May 5, 2026. Sealed bid envelopes
participants for prompt payment. In the absence of such a
can also be hand-delivered to CiTi's Receiving Department
discount, payment will be made approximately thirty days (30)
(Green Steel Building across the street from main CiTi campus in
after receipt of materials and invoice.
Mexico). CiTi's Receiving Department is open Monday - Friday
7:00 a.m. to 3:00 p.m.
18) All bids are to be on the basis of delivery prepaid to
destination.
6) ELECTRONIC BIDS must be submitted via BidNet Direct no
later than 12:30 p.m. May 5, 2026. This is the ONLY manner in
19) CiTi reserves the right to waive any informalities on bids
which electronic submissions will be accepted.
received.
7) Emailed or faxed bid responses are not acceptable.
20) CiTi reserves the right to reject any or all bids and to re-advertise.
21) All costs incurred by the bidders in preparation, estimating and
submission of a bid are the responsibility of the bidder.
Bid Information, Instructions and Special Conditions, Page 1 of 6

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
Orders and Billing
31) Bidder agrees to maintain a sufficient supply of fuel to satisfy the
22) Quantities listed on the bid are from the school districts and
requirements of the bid participants and so that emergency
municipalities listed as active bid participants. Each bid
deliveries can be made within a 24-hour period. Bid participants
participant will prepare its own individual Purchase Order for its
will indicate at the time of the 1st call for a fuel delivery whether
respective share of the bid. CiTi will in no way be held
service will be on an "automatic replenishment basis" or "Call as
responsible for any financial obligations incurred by any bid
required basis." If automatic replenishment is selected by a
participant.
district/municipality, a minimum tank level must be agreed to. If
the fuel level falls below the minimum, the school
23) Each bid participant will be required to give vendors a minimum
district/municipality shall have the right to purchase sufficient
of 48 hours' notice that they require delivery. In the event of an
fuel on the open market to fill such tank and will charge any
emergency, only 24-hour notice may be given. Exception to this
increase in price paid over the current contract price to the
is the Central Square School District that requires next day
account of the awarded contractor.
delivery to their identified fuel and diesel tanks. This is noted on
the district's defined gallonage worksheet.
32) Due to weather conditions, emergency deliveries must be able to
be made upon demand.
24) Unless otherwise specified on a bid participant's declared
estimated gallonage worksheet (contained within), vendors will
33) All deliveries are to be F.O.B. Destination. Deliveries are to be
make delivery within 48 hours after receipt of order (ARO). After
made as specified by the purchasing contact.
48 hours, the bid participants will be free to invoke the Buy
Against Clause.
34) Bid participants are to be notified immediately of any delivery
problems. Emergency contact information for each bid
25) Invoices shall be presented to each bid participant for the
participant is included herein.
quantities ordered as per the Purchase Order.
35) Material Data Safety Sheets (MSDS) or Safety Data Sheets
26) Because they are governmental agencies, purchases made by the
(SDS) must accompany every shipment for all items having an
bid participants are not subject to sales tax. The bid participants
established MSDS, as set forth by the New York State Right to
will furnish proof of tax exemption upon request.
Know Law enacted in 1970, and the Federal Hazard
Communication Standard enacted in 1983.
Delivery
36) During the scheduled delivery times, the vendor agrees to remove
all products which do not meet specifications.
27) Delivery is to be made to locations in each school district or
municipality, as per the Delivery Schedule included in the bid.
37) In any of the situations mentioned, the vendor is required to pick
The Purchase Order shall designate the place of delivery and
up damaged goods at the time of delivery and immediately issue
whether it will be on an automatic replenishment basis or as
credit. Additionally, if the discrepancies are not noted until after
called basis.
receipt of the goods, the vendor agrees to pick up the items on the
next delivery.
28) The ability to make prompt deliveries in accordance with each
bid participant's requirements is of the essence in the
38) For the purposes of the bid, deliveries under 5,499 gallons will be
performance of this contract and shall be a factor in the awarding
considered Tank Wagon Deliveries (TW) and deliveries at and over
thereof.
5,500 gallons will be considered Motor Transport Deliveries (MT).
29) Delivery of fuel will be in trucks used exclusively for the
transporting and delivery of fuel. All deliveries must be
Pricing
metered. Deliveries must be accompanied by a delivery ticket
showing date of delivery, fuel type, fuel grade, and number of
39) The bidder shall insert the price for each item being bid upon in
gallons delivered.
the area provided on the bid forms. The price inserted must be
net and fixed for Propane; and a net variable rate (escalator
30) Bill of Lading will not be accepted in lieu of a Metered
rate) for all other fuel commodities. Included in all bid pricing
Delivery ticket.
should be charges and/or fee for delivery, freight and transport,
ancillary fees, fuel additives, and overhead where applicable.
Please do not include gross tax receipt. No charges will be
allowed for federal, state, or municipal sales and excise taxes as
all participating school districts and municipalities are tax
exempt. The bid participants will furnish proof of tax exemption
upon request.
Bid Information, Instructions and Special Conditions, Page 2 of 6

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
Fixed Pricing shall be firm for the contract period of one (1) Example of how Unleaded Gasoline 87 Octane was
year, beginning July 1, 2026, and ending June 30, 2027. calculated on the CiTi Transportation Fuels Bid (this bid
used the Albany pricing): The Albany pricing for February
Escalator Rates shall be firm for the contract period of one (1) 26, 2010, was - [2.1255 - 2.1434] add 2.1255+ 2.1434 =
year, beginning July 1, 2026, and ending June 30, 2027. 2.13445 [calculated to reach an average price]. The bidder
applies an escalator price of .025 for Motor Transport
40) Pricing adjustments for fuel commodities bid with a net variable delivery to the averaged price calculated to attain the actual
rate (escalator rate) will be based on published posting date prices cost; in this case, the district cost is $2.1594 per gallon.
in the Oil Price Information Service (OPIS) Oil Price Daily
report. For all fuels awarded as an escalator rate: SYRACUSE, 43) The date of delivery to the school district/municipality will
NY will be the pricing location used for this bid. Pricing will determine the price (NOT the order date).
fluctuate based on the Friday posted pricing and will hold firm
for one week. The pricing will change on Friday morning, based
on the Friday OPIS Oil Price Daily posted price, and will be held Quantities
until the following Thursday night. If there is no OPIS Oil Price
Daily posting due to a Friday holiday, the pricing will remain the
same until Monday or the next published OPIS Oil Price Daily
44) Bidders are advised that quantities are estimates and the bid
posting date.
participants reserve the right to increase or decrease the quantities
specified within this bid. It is further understood that all
quantities whether increased or decreased are to be furnished at
Propane the contracted price. The Bidder hereby waives claim for any
damage due to any change in the estimated quantities.
41) Propane will be bid in a Fixed Net Pricing manner that shall be
firm and fixed for the contract period of one (1) year, beginning Insurance
July 1, 2026, and ending June 30, 2027.
Please include a copy of your standard tank rental/lease
45) For all of the services set forth herein and as hereinafter
agreement with the bid packet, including any tank
amended, Vendor shall maintain or cause to be maintained, in full
rental/lease fees.
force and effect during the term of this Agreement, at its expense,
a Workers' Compensation insurance, liability insurance covering
personal injury and property damage, and other insurance with
Remaining Fuel Commodities stated minimum coverages, all as listed below. Such policies are
to be in the broadest form available on usual commercial terms
and shall be written by insurers of recognized financial standing
42) Kerosene, Diesel, #2 Fuel Oil, 87 Unleaded and 89 Unleaded will satisfactory to the CiTi who have been fully informed as to the
be bid with an escalator rate. The escalator rate for each fuel shall nature of the Services to be performed. Except for Worker's
remain constant throughout the contract period of July 1, 2026, to Compensation and professional liability, the CiTi, School
June 30, 2027, while the posted fuel market price will fluctuate. Districts, and municipalities shall be an additional insured on all
The escalator price will reflect the amount of the weekly fuel such policies with the understanding that any obligations imposed
market price as posted on the OPIS Oil Price Daily report (New upon the insured (including, without limitation, the liability to
York Harbor Barge Reseller rack for SYRACUSE, NEW pay premiums) shall be the sole obligation of Vendor and not
YORK) on March 20, 2026. The awarded vendor must agree to those of the CiTi, School Districts, and municipalities.
substantiate price increases by providing the School District with Notwithstanding anything to the contrary in this Agreement,
a copy of the New York Harbor Barge Reseller rack for Vendor irrevocably waives all claims against the CiTi, School
SYRACUSE, NEW YORK for the dates in question. Districts and municipalities for all losses, damages, claims, or
expenses resulting from risks commercially insurable under this
insurance described in this Article 13. The provisions of
insurance by Vendor shall not in any way limit Vendor's liability
The fluctuating market price is calculated by finding the under this Agreement.
SYRACUSE pricing for the fuel in question and averaging the
two figures. The escalator rate is the amount charged by the
bidder for overhead, delivery, profit, etc, and is added to the
current market price at the time of purchase.
Bid Information, Instructions and Special Conditions, Page 3 of 6

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
Worker's Compensation Excess/Umbrella Insurance
$1,000,000; $3,000,000; $5,000,000 each Occurrence and
Aggregate
46) Pursuant to General Municipal Law 108, the parties hereto agree
(Per the type and size of the project)
that this Agreement contract SHALL BE VOID and of no effect
unless the Vendor shall secure Worker's Compensation for the
Workers' Compensation and N.Y.S. Disability
benefit of, and keep insured during the life of the contract, such
Statutory Workers' Compensation, Employer's Liability and NYS
employees, in compliance and as may be necessary with the
Disability Benefits Insurance for all its employees
provisions of the Worker's Compensation Law.
Pollution Liability Insurance
$1,000,000.00 for Fuel Spill/ Environmental Response
Insurance Requirements
47) Notwithstanding any terms, conditions, or provisions, in any other Statutory Compliance
writing between the parties, the Vendor hereby agrees to effectuate
the naming of CiTi, School Districts, and municipalities as an
unrestricted, additional insured on the contractor's insurance policy, 48) In acceptance of this Agreement, the Vendor(s) covenants and
with the exception of workers' compensation. If the contractor is certifies that it will comply, in all respects, with all federal, state
self-insured, evidence of its status as a self-insured entity shall be and county laws which regarding work for municipal
provided to the CiTi Business Office. If requested, the contractor corporations including, but not limited to, Workers
must describe its financial condition and the self-insured funding Compensation and Employers Liability Insurance, hours of
mechanism(s). employment, wages and Human Rights, and the provisions of
General Municipal Law 103(a) and 103(b) and State Finance
The policy naming the bid participants as additional insured shall, Law 139-A and 139-B.
without exception:
* Be an insurance policy from an A.M. Best rated "secured" New Protection of Property
York State licensed insurer.
49) Vendor assumes the risk of and shall be responsible for, any loss
* Contain a 30-day notice of cancellation. or damage to CiTi and participating municipalities and school
districts, including property and equipment leased by the
* State that the insurer's coverage shall be primary coverage for participants, used in the performance of this Agreement and
CiTi and the municipalities and school districts listed as bid caused, either directly or indirectly by the acts, conduct,
participants, its officers, and employees. omissions or lack of good faith of Vendor, its officers, directors,
members, partners, employees, representatives or assignees, or
* The bid participants shall be listed as additional insured by any person, firm, company, agent or others engaged by Vendor as
using endorsement CG 2010 10 85 or broader. The certificate an expert consultant specialist or subcontractor hereunder.
must state that this endorsement is being used. If another
endorsement is used, a copy shall be included with the In the event that any such property is lost or damaged, except for
certificate of insurance. normal wear and tear, then the political subdivision shall have the
right to withhold further payments hereunder for the purposes of
set-off in sufficient sums to cover such loss or damage.
The contractor agrees to indemnify the bid participants for any
applicable deductibles. Vendor agrees to defend, indemnify and hold the all bid
participants listed on the cover page harmless from any and all
liability or claim for loss, cost, damage or expense (including,
Required Insurance Minimums without limitation, reasonable attorney fees and costs of litigation
and/or settlement) due to any such loss or damage.
Commercial General Liability Insurance The rights and remedies of the bid participants provided herein
$1,000,000 per occurrence, $2,000,000 aggregate General Aggregate shall not be exclusive and are in addition to any other rights and
to apply on a per project basis remedies provided by law or by this Agreement.
Automobile Liability Additional Terms and Conditions
$1,000,000 CSL for owned, hired and borrowed and non-owned
motor vehicles 50) The bidder will guarantee to meet all standards set forth in the
specification sheet. Bidders will guarantee the fulfillment of this
contract for a period of one (1) year from July 1, 2026, through
June 30, 2027.
Bid Information, Instructions and Special Conditions, Page 4 of 6

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
Purchases by other Local Governments
51) The bidder agrees to save, defend, keep harmless and indemnify
and School Districts
CiTi and participating municipalities and school districts, and all
their agents from any and all claims, however caused, resulting
56) Each bid participant will issue purchase orders directly to
from or in any way connected with the awarded bidder's
vendors within the specified contract period referencing the bid
performance of the contract or arising out of each and any
contract and shall be liable for any payments due on such
product defect or failure.
purchase orders; and shall accept sole responsibility for any
payment due.
52) Fuels are subject to random samplings at the discretion of each
bid participant. Such samplings shall be submitted to an impartial
57) All purchases shall be subject to audit and inspection by the other
qualitative and quantitative commercial laboratory for analysis.
political subdivisions for which the purchase was made.
Should such analysis fail to conform to the petroleum industry
standards, the participating districts and municipalities reserve
58) At no time shall any change to this contract including price and
the right to terminate this contract.
product specification be permitted, except where an item has
53) The submission of a bid will be construed as an indication that
been replaced by another item due to obsolescence. In this
the contractor is fully informed as to the extent and character of
instance, CiTi must approve a change of product in WRITING in
the fuels and can furnish the fuels fully of the bid.
order for it to be valid. In the event a product substitution is
approved, no change in price will be permitted except when the
54) The bidder agrees to comply with the provisions of the
price will be lower than the awarded price.
Workmen's Compensation Act, and the bidder agrees to
indemnify and save harmless the boards, districts, and other
employees from claims of the Workmen's Compensation Act. Force Majeure
Fuels shall conform to the Clean Air Act of 1993. 59) The successful bidder shall not be held responsible for any losses
resulting if the fulfillment of the terms of the contract shall be
delayed or prevented by wars, acts of public enemies, strikes,
Diesel Fuel Requirements fires, acts of God, or for any other acts not within control of the
successful bidder and which by the exercise of reasonable
diligence he/she is unable to prevent.
55) It is understood that bid participants will require their deliveries
60) Products and quantities listed on the bid for school districts are
of diesel fuel to be Ultra Low Sulfur Diesel. The bid participants'
the participants' best estimate based on the projected
fuel summaries listed within this bid reflects the approximate
instructional plan. If the school districts' instructional plans
total amount of "Diesel" fuel to be consumed during the contract
change due to unforeseen and/or a force majeure event, the
period. This total requirement represents both Ultra Low Sulfur
actual quantities purchased might also change.
Diesel (ULSD) and ULSD Winter Blended fuels. As part of the
fuel total, it is understood that during the winter months,
beginning October 1, 2026, additives to the fuel for cold weather Wage Rates
operability (per direction from bid participants) and performance
will be provided, where no additional cost will be allowed for the 61) Labor cost should reflect the current prevailing wage rates for the
maintenance of the fuel quality during that time. At a minimum, transportation and delivery of Fossil Fuel as outlined in Article 9
the recommendations set forth per the Low Temperature of the New York State Labor Law. The Prevailing Wage shall be
Operability/Performance Characteristics table on the New York imposed only for actual time used for the transportation and
State Contract/s for Diesel Fuel (On-Road Use Only) will be delivery of fuel to the School Districts/Municipalities. Prevailing
followed. In addition to these additives, ULSD may be blended wage under Article 9 are described as follows:
with Ultra Low Sulfur Kerosene (ULSK) where the blend ratio of
ULSD to ULSK will be determined by purchase order. Invoicing "Wage" includes: (a) basic hourly cash rate of pay: and (b)
will based on day of delivery and in accordance with the week's supplements.
up-to-date pricing for the fuel quantities as prescribed by the
purchase order. The turnover date for ULSD to ULSD Winter The term "supplements" means fringe benefits..." (Article 9,
Blend will begin on October 1, 2026. Vendors are to include in Section 230.5).
their bid pricing all charges for additives during the winter
months. No additional charges will be allowed for anti-gel Therefore, the fringe benefits would be included in the prevailing
additives or other lubricants necessary to maintain the quality of wage amounts required. The prevailing wage PRC# 2026900513
the fuel product. and is available at the following website:
https://apps.labor.ny.gov/wpp/publicViewProject.do?method=sho
wIt&id=1611677
Bid Information, Instructions and Special Conditions, Page 5 of 6

B26-2000 Transportation Fuels
Oswego County Board of Cooperative Educational Services
Holly Cheeley, Bid Specialist
Prevailing wage schedules for this bid are listed at the top of the *Please note: Ultra Low Sulfur Kerosene (ULSK) is not a
webpage, and are downloadable by clicking on Original Wage commodity that bid participants purchase by itself. Kerosene
Schedules, which appears under the title bar. The bidder shall is only purchased as part of a winter blend. The award for
have no claim to any additional costs should the installation take Kerosene will be made in conjunction with USLD Diesel
longer than the bidder calculated. and #2 Fuel Oil. The lowest, responsive, responsible bidder
will dictate the award.
A. Contractor shall employ and compensate its own employees
and shall agree to comply with the provisions of the 66) Notice of Award shall be made to the successful bidder within
Worker's Compensation Act and the Contractor agrees to forty-five (45) from the date of bid opening. The award for this
indemnify and save harmless the school board, district and bid will take place at the June 17, 2026, CiTi Board Meeting.
other employees from claims of the Worker's Compensation
Act. 67) The bid participant(s) and the vendor will submit all complaints
in writing to the appropriate party(s) within four (4) days of the
B. Contractor shall not subscribe to any personnel policy which occurrence of any incident. Complaint should be sent to Holly
permits or allows for the promotion, demotion, employment, Cheeley, Bid Specialist, at Cooperativebids@CiTiboces.org. The
dismissal or laying off of any individual due to race, creed, Bid Specialist will maintain a file of all complaints that are
color, national origin, age, sex, marital status, sexual submitted from both the participants and the vendor.
orientation or which is in violation of applicable laws
concerning the employment of individuals with disabilities. 68) This will be an annual bid. The bid period will be from
07/01/2026 to 06/30/2027 for all bid participants.
Assignment and Subletting
Term of Contract
62) The Contractor shall not assign or transfer any interest or claim
under this contract except as authorized in writing by CiTi and, 69) Any contract resulting from the award of this bid shall be for a
except as set forth in the Contractor's proposal, no contract shall term of twelve (12) months from the date of the award. CiTi
be made by the Contractor with any other parties for furnishing reserves the right to renew all or any part of this contract for up to
any of the work or services under this contract without the a maximum of two additional, (12) twelve-month periods but not
approval of CiTi. less than (1) one-month if agreeable by awardee(s) and by
resolution of the CiTi Board of Education.
63) The contractor shall not assign, transfer, sub-lease, surrender, or
otherwise encumber or dispose of this contract or any estate Failure to adhere to these instructions will constitute grounds
created by this contract or any interest in any portion of the same, for rejection of the bid.
or permit any other person or persons, company or corporation to
perform, without the written consent of CiTi first being obtained.
Contract Modification
64) Either party may at any time during the term of this contract
request amendments or modifications. Requests for amendment
or modification of this contract shall be in writing, specifying the
changes sought and the reasons.
Award
65) The CiTi Board of Education will, based on the final comparison
of all bids, award the bid to the lowest, responsive, responsible
bidder as will best promote public interest. The CiTi Board of
Education reserves the right to reject any or all bids in whole or
in part.
The bid may be awarded on a line-by-line, lot by lot or total bid
basis. * CiTi reserves the right to reject all, or part of any bid
submitted and may, if in the best interest of CiTi change the
award basis. Bids will be considered only from bidders whose
financial resources, technical ability, and experience are
commensurate with the services to be performed.
Bid Information, Instructions and Special Conditions, Page 6 of 6

Center for Instruction, "Contractor" Any bidder to whom a specifications must be set forth in
Technology & Innovation contract award is made by the Board of space provided in bid for this purpose.
A Board of Cooperative Educational Services Cooperative Education Services.
179 County Route 64 9. Prices and information required should
Mexico, NY 13114 "Specifications" defined as the description be typewritten for legibility. Illegible or
of materials, supplies, equipment, and/or vague bids may be rejected. All
services, including the conditions for its signatures must be written. Facsimile,
GENERAL CONDITIONS
purchase. printed, or typewritten signatures are
(For the Purchase of Materials, Supplies,
not acceptable.
Equipment, and Services)
BIDS
10. Sales to school districts are not affected
All invitations to bid issued by the above
1. The date, time, and place of bid by any fair-trade agreements.(General
named Board of Cooperative Educational
opening will be given in the Notice to Business Law, Sec. 369-a, Sub. 3)
Services will bind bidders and successful
Bidders.
bidders to the conditions and requirements
11. No charge will be allowed for Federal,
set forth in these general conditions, and
2. All bids must be submitted on bid State or municipal sales and excise
such conditions shall form an integral part
forms, if provided, and in accordance taxes since the school districts,
of each purchase contract awarded by the
with instructions provided. municipalities and the CiTi are exempt
Center for Instruction, Technology &
from such taxes.
Innovation (CiTi).
3. All bids received after the time stated
in the Notice to Bidders may not be 12. The price bid shall be net and shall not
DEFINITIONS
considered and will be returned include the amount of any tax or any
unopened to the bidder. The bidder ancillary fees.
"CiTi" Shall be the legal designation of the
assumes the risk of any delay in the
Oswego County Board of Cooperative
mail or in the handling of the mail by 13. Prices shall be net; including
Educational Services/ Center for Instruction,
employees of the CiTi. Whether sent transportation and delivery charges
Technology & Innovation.
by mail or by means of personal fully prepaid by the successful bidder
delivery, the bidder assumes to destinations indicated in the
"School District" Shall be the legal
responsibility for having his/her bid instructions to bidders.
designation of the district.
deposited on time at the place
specified. 14. All bids must be in sealed, plain,
"Notice to Bidders" A formal statement,
opaque envelopes may be used, clearly
which, when issued by the CiTi, constitutes
4. In the event that the CiTi Business marked "BID." Also, the date and time
an invitation to bid on the materials,
Office is closed due to unforeseen of the bid opening as indicated on the
supplies and equipment described by the
circumstances, the bid deadline will be Notice to Bidders must appear on the
specifications
extended to the next business day that envelope. Bids must not be attached to
CiTi is open for business. The location or enclosed in packages containing bid
"Board" The Board of Cooperative
and time of day for the bid opening samples. Telephoned quotations or
Education Services Board of Education.
will remain the same. amendments will not be accepted at any
time.
"Bid" An offer to furnish materials,
5. All information required by Notice to
supplies, and/or equipment in accordance
Bidders, General Conditions, 15. No interpretation of the meaning of the
with the invitation to bid, the general
Specifications, and Bid Offer, in specifications or other contract
conditions, special instructions, and the
connection with each item against documents will be made to any bidder
specifications.
which a bid is submitted, must be orally. Every request for such
given to constitute a regular bid. interpretation should be in writing,
"Bid Offer" The form on which the
addressed to the CiTi, no later than ten
vendor/bidder submits his bid.
6. The Non-Collusive Bidding days (10) prior to the date fixed for the
Certification must be included with opening of bids. Notice of any and all
"Bidder" A company, corporation or
each bid as required by General such interpretations and any
individual submitting a bid.
Municipal Law, Section 103-d. supplemental instructions will be sent
to all bidders of record by the CiTi in
"Contract" A notice to the successful
7. The submission of a bid will be the form of addenda so issued shall
bidder by the issuance of a purchase order,
construed to mean that the bidder is become a part of the contract
all documents relating to the transaction,
fully informed as to the extent and documents.
including but not limited to, the bid offer of
character of the supplies, materials, or
the successful bidder, notice to bidders,
equipment required and a
general information, general conditions,
representation that the bidder can
specifications, notice of award, bid proposal
furnish the supplies, materials, or
certifications; a formal document signed by
equipment satisfactorily in complete
the successful bidder and the CiTi
compliance with the specifications.
representative.
8. No alteration, erasure, or addition is to
"Successful Bidder" Any bidder to whom
be made in the typewritten, printed, or
an award is made by the CiTi.
electronic matter. Deviations from the
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16. If the supplies, materials, or equipment 21. If two or more bidders submit identical found damaged upon opening, or
are to be delivered over an extended bids as to price, the decision of the products, which do not meet
period of time, or if the specifications board to award a contract to one of specifications.
state, then the successful bidder may be such identical bidders shall be final.
required to execute an agreement in (General Municipal Law, Sec. 103, When materials, equipment, or
relation to the performance of his Sub. 1) supplies are rejected, they must be
contract, such agreement to be removed by the successful bidder from
executed by the bidder within 15 days the premises of the school district
after notification to execute such within ten (10) days of notification.
contract. If the specifications so state, CONTRACT Rejected items left longer than ten (10)
the successful bidder also may be days will be regarded as abandoned,
required to furnish a performance bond 22. Each bid will be received with the and the school district shall have the
equal to the full amount of the contract understanding that the acceptance right to dispose of them as its own
to guarantee the faithful performance thereof in writing by the board, to property.
of such contract. Such performance furnish any or all of the items
bond shall be maintained in full force described therein shall constitute a Pertinent information: Damaged goods
and effect until the contract shall have contract between the successful bidder not removed by the vendor, as stated,
been fully performed. The surety and the school district. Contract shall will be regarded as abandoned and the
company furnishing such performance bind the successful bidder on his part CiTi shall have the right to dispose of
bond shall be authorized to do business to furnish and deliver at the prices and them as its own property. This
in the State of New York and must be in accordance with the conditions of condition addresses the following
satisfactory to the school district. The this bid. concerns:
successful bidder shall execute the a. Damaged cases discovered during
performance bond at the time of the 23. The placing in the mail of a notice of and after delivery
execution of the contract by the award or purchase order to a successful b. Products that do not meet
successful bidder and the Board. bidder, to the address given in his bid, specifications
will be considered sufficient notice of c. Storage of such items
17. The proposal as presented shall remain acceptance of contract. d. Ownership of such items
valid for a period of forty-five (45)
from the date of bid opening. 24. If the successful bidder fails to deliver 28. In any of the situations mentioned, the
as ordered, or within the time vendor is required to pick up damaged
AWARD specified, or within reasonable time as goods at the time of delivery and
interpreted by the CiTi, or fails to immediately issue credit. Additionally,
18. Awards will be made to the lowest make replacement of rejected articles, if the discrepancies are not noted until
responsible bidder, as will best when so requested immediately or as after receipt of the goods, the vendor
promote the public interest, taking into directed by the school district, the CiTi agrees to pick up the items on the next
consideration the reliability of the or school district may purchase from delivery. In either event, if the vendor
bidder, the quality of the materials, other sources to take the place of the does not adhere to these terms, the
equipment, or supplies to be furnished, item rejected or not delivered. the CiTi CiTi gains title to the property and
their conformity with the or school district reserves the right to needs only to maintain a record of the
specifications, the purposes for which authorize immediate purchase from delivery date and the item codes to be
required, and the terms of delivery. other sources against rejections on any entitled to credit.
contract when necessary. On all such
19. The CiTi reserves the right to reject all purchases, the successful bidder agrees 29. No items are to be shipped or delivered
bids. Also reserved is the right to to reimburse the CiTi or school district until receipt of an official purchase
reject, for cause, any bid in whole or in promptly for excess costs occasioned order from the school district. Each
part; to waive technical defects; by such purchases. Should the cost be delivery must show a purchase order
qualifications; irregularities; and less, the successful bidder shall have number on the outside of the package,
omissions if in its judgment the best no claim to the difference. Such unless otherwise directed by the
interests of the district will be served. purchases will be deducted from Purchasing Agent.
Also reserved is the right to reject bids contract quantity.
and to purchase items on State or 30. It is mutually understood and agreed
County contracts if such items can be 25. A contract may be canceled at the that the successful bidder shall not
obtained on the same terms, conditions, successful bidder's expense upon assign, transfer, convey, sublet, or
specifications, and at a lower price. nonperformance of contract. otherwise dispose of the contract or his
right, title, or interest therein, or his
20. The CiTi reserves the right to make 26. Cancellation of contract for any reason power to execute such contract, to any
awards within forty-five (45) days after may result in removal of the successful other person, company, or corporation,
the date of the bid opening during bidder's name from mailing list for without the previous written consent of
which period bids may not be future proposals for an indeterminate the school district.
withdrawn unless the bidder distinctly period.
states in his bid that acceptance thereof
must be made within a shorter 27. Damaged Products - During the
specified time. scheduled delivery times, the vendor
agrees to remove all damaged cases
that are visible and all products that are
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31. Each bid will be received with the outside of the specified time frame, this 42. The bidder shall state the amount of the
understanding that the acceptance must be noted in the bid for discount that will be allowed for
thereof in writing by the board, to consideration during the award payment terms less than 30 days. In the
furnish any or all of the items process. absence of such stated discount,
described therein shall constitute a payment will be made approximately
contract between the successful bidder 35. The CiTi or school district will not thirty days (30) after receipt of
and the school district. However, the accept any deliveries on Saturdays, materials and invoice.
CiTi or the School District(s) shall be Sundays or legal holidays, except
under no obligation to purchase items commodities required for daily SAVING CLAUSE
until such time that a properly executed consumption or where the delivery is
Purchase Order has been issue. for an emergency. 43. The successful bidder shall not be held
responsible for any losses resulting if
32. Contract shall bind the successful 36. Items shall be packaged securely and the fulfillment of the terms of the
bidder on his part to furnish and deliver properly for shipment, storage and contract shall be delayed or prevented
at the prices and in accordance with the stocking in shipping containers and by wars, acts of public enemies,
conditions of his bid. Contract shall according to accepted commercial strikes, fires, floods, acts of God or for
bind the school district on its part to practice, without extra charge for any other acts not within the control of
order from such successful bidder and packing cases, bailing or sacks. the successful bidder and which by the
to pay for at the contract prices, all exercise of reasonable diligence he is
items ordered and delivered, within 37. All deliveries shall be accompanied by unable to prevent.
twenty (20) percent over or under the delivery tickets or packing slips. Ticket
award quantity, unless otherwise shall contain the following information CONTRACT TERMINATION
specified, or impacted by funding for each item delivered:
conditions. 44. The CiTi, municipalities and/or School
a. Contract number and/or purchase Districts shall have the right to
order number terminate or reduce individual orders
GUARANTEES BY THE SUCCESSFUL b. Name of article without further obligation as of the end
BIDDER c. Item number (if applicable) of the then current fiscal year in the
d. Quantity event that the CiTi, municipalities or
33. The successful bidder guarantees: e. Name of the successful bidder School District is on a contingent
f. Carton shall be labeled with budget, fails to get a budgetary
a. The product against defective purchase order and contract appropriation or experiences approval
material or workmanship and to number, successful bidder's name of funding at a reduced amount for the
repair or replace any damage or and general statement of contents. continuation of individual orders for
marring occasioned in transit. Failure to comply with this any subsequent fiscal year. The CiTi,
condition shall be considered municipalities or School District shall
b. To furnish adequate protection sufficient reason for refusal to give bidder written notice of
from damage for all work and to accept the goods. termination or the reduction of orders
repair damages of any kind for within thirty days (30) of the failure to
which he or his workers are 38. Each item on the Bid containing a appropriate the necessary funding. This
responsible, to the building or Chemical Substance must be contract shall be deemed executory
equipment, to his own work, or to accompanied by a MATERIAL only to the extent of the monies
the work of other successful SAFETY DATA SHEET when appropriated and available for the
bidders. delivered. Failure to include these purpose of the contract, and no liability
requisite data sheets will prohibit the on account thereof shall be incurred by
c. Carry adequate insurance to processing of payment. the purchaser beyond the amount of
protect the bid participants from such monies. It is understood that
loss in case of accident, fire, theft, PAYMENTS neither this contract nor any
etc. representation by any public employee
39. Payment for the used portion of an or officer creates any legal or moral
d. That all deliveries will be equal to inferior delivery will be made by the obligation to request, appropriate or
the accepted bid sample. CiTi or school district on an adjusted make available monies for the purpose
price basis. of the contract.
DELIVERY 40. Payment will be made only after
correct presentation of claim forms or
34. Delivery must be made in accordance invoices as may be required.
with the instructions to bidders and
specifications. If delivery instructions 41. Payments of any claim shall not
do not appear on order, it will be preclude the CiTi or school district
interpreted to mean prompt delivery. from making claim for adjustment on
The decision of the CiTi or school any item found not to have been in
district as to reasonable compliance accordance with the contract
with delivery terms shall be final. If a specifications.
vendor is bidding a special-order item
that will extend the delivery time
B26-2000 Transportation Fuels: General Terms and Conditions, Page 3 of 4