Transit Mix Concrete

(
City of Saratoga Springs, NY
Request for Proposal
PREPARED BY: Department of Public Works April,, 2026
.........................................................................................................................................................
ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
RFP #: 2026-07 - Transit Mix Concrete
Name of Bidder: ____________________________________
RFP Opening: Tuesday, April 28, 2026 at 2:00 p.m.
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway
JOHN SAFFORD
MAYOR
JOANNE KIERNAN
COMMISSIONER OF FINANCE
BK KERAMATI
COMMISSIONER OF PUBLIC WORKS
TIM COLL
COMMISSIONER OF PUBLIC SAFETY
JESSICA TROISI
COMMISSIONER OF ACCOUNTS
Transit Mix Concrete
Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY
Transit Mix Concrete: RFP #2026-07
RFP Opening: Tuesday April 28, 2026 2:00 p.m.
_____________________________________________________________________________________________________________________
NOTICE TO BIDDERS
The City of Saratoga Springs, New York, will receive sealed bids for Transit Mix Concrete. Sealed bids must be
received in its' entirety by the City of Saratoga Springs, Office of the Commissioner of Accounts, 474 Broadway
Suite 14, Saratoga Springs, New York, 12866, by Tuesday April 28, 2026 at 2:00 p.m. at which time they will be
publicly opened and read.
Copies of the Request for Proposal (RFP) may be obtained on the City's web page at www.saratoga-springs.org,
under current bids. There is no fee for these documents.
Addenda, if any, will be issued only to those persons whose name and address are on record with the City as
having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least five
(5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would like
to be on record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, the name
of the bid packet obtained and email address.
Questions regarding the bid should be directed to Stefanie Richards in writing at stefanie.richards@saratoga-
springs.org. All bids must be made on the official bid form or an exact copy by reproduction thereof and enclosed is
a sealed envelope.
No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof. A
Bidder may withdraw their bid response in writing immediately following this sixty (60) day per New York State
Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive any and all informalities
and the right to disregard all nonconforming, non-responsive or conditional bid documents per New York State
Finance Law 163(9)(d).
INSTRUCTIONS TO BIDDERS
1. RFP DOCUMENTS
This document includes a complete set of the RFP specifications and required documents, which are for the
convenience of Bidders and are not to be detached from the bid. Failure to submit the required forms at the
time of bid submission may disqualify the bid submission.
2. INTERPRETATION OR ADDENDA
No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every
request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more
days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a
Bidder shall be in the form of Addenda to the bid, and when issued, shall be on file in the City Clerk's Office at
least five (5) days before bids are opened. All Addenda shall be emailed to each person whose name and
address are on record with the City as having obtained a bid packet or has attended a pre-bid meeting. All such
Addenda shall become part of the bid and all Bidders shall be bound by such Addenda, whether or not received
by the Bidders.
3. BIDS
All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of the
bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect and no
interlineations, excisions or special conditions shall be made or included in the bid documents by the Bidder.
The City may consider as irregular any bid on which there is an alteration of or departure from the bid forms
hereto attached and at its' option may reject the same. Purchases by the City of Saratoga Springs are not
subject to any sales or federal excise taxes.
4. NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:
Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding is based
shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit on the form
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City of Saratoga Springs, NY
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RFP Opening: Tuesday April 28, 2026 2:00 p.m.
_____________________________________________________________________________________________________________________
herein provided, to the effect that he/she has not colluded with any other person, firm or corporation in regard to
any bid submitted.
5. RISK AND SAFETY AGREEMENT AND CERTIFICATE OF INSURANCE:
Bidder must execute the Risk and Safety Agreement and include the agreement with the bid response
submission. A Certificate of Insurance providing proof of the required insurance as outlined in the Risk and
Safety Agreement with the bid response submission
6. APPRENTICESHIP PROGRAM:
The City of Saratoga Springs hereby requires any contractor on a project in excess of Two Hundred Thousand
Dollar ($200,000.00) aggregate, at the time of bid date, or submission of quote, and prior to entering into a
construction contract with the City of Saratoga Springs, or any sub-contractor on such a project with a sub-
contract in excess of Fifty Thousand Dollar ($50,000.00) aggregate, at the time of bid date, or submission of
quote, and prior to entering into a sub-contract with a contractor who has a construction contract with the city of
Saratoga Springs on a project in excess of Two Hundred Thousand Dollar ($200,000.00)aggregate, to have
apprenticeship agreements traditionally and historically appropriate for the type and scope of work to be
performed, which have been registered with, and approved by, the New York State Commissioner of Labor, and
which have a graduation rate of at least thirty percent (30%).
7. CORRECTIONS:
The Bidder must initial erasures or other changes in the bid.
8. RECEIVING BIDS:
Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk's office,
whose duty it is to open them shall decide when the specified time has arrived to open bids, and no bid
received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions are
not acceptable and shall not be considered.
9. OPENING OF BIDS:
At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read aloud
every bid that was received within the time set for receiving bids. Bidders and other persons properly
interested may be present, in person or by representative.
10. WITHDRAWAL OF BIDS:
Bids may be withdrawn on written request dispatched by the Bidder in time for delivery in the normal course of
business prior to the time fixed for opening; provided that written confirmation of withdrawal over the signature
of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.
11. EVALUATION PROCESS:
After the bid opening, each Bidder's proposal will be screened for completeness and conformance with the
requirements for this bid submission as set forth under the Bidders Submittal Instructions. Written bid
amounts are the legally binding bid amount. Numeric bid amounts are viewed as a convenience. Proposals that
do not meet the City's requirements, as outlined in the RFP, may be deemed nonresponsive and given no
further consideration. Proposals meeting the City's requirements shall be evaluated first on technical
information (i.e. operational plan, company background, staffing and personnel biographies,
Transit Mix Concrete: RFP #2026-07
relevant
experience, references) and then on the cost proposal.

City of Saratoga Springs, NY RFP Opening: Tuesday April 28, 2026 2:00 p.m.
Transit Mix Concrete: RFP #2026-07
_____________________________________________________________________________________________________________________
12. AWARD OF CONTRACT: REJECTION OF BIDS
If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the best
value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders.
The Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible date.
The City, however, reserves the right to:
a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted
incomplete without the required attachments and/or such rejections or waivers are in the City's best
interest;
b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty
percent (50%) of the dollar value of the work involved in the contract;
c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement and
service for repairs;
d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or
e. extend the contract for one (1) year up to three (3) years from expiration under the same terms and
conditions as long as the extension is agreeable to both the City and the Contractor.
13. EQUAL EMPLOYMENT OPPORTUNITY:
The City, state and federal government have stringent requirements for ensuring that all Bidders comply with
regulations requiring that employees and applicants for employment are not discriminated against because of
their race, color, religion, sex or national origin. Bidders will be required to abide by those requirements.
14. AMERICANS WITH DISBILITY ACT:
The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation
Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of
employment in its services, programs, or activities. The Bidder agrees to hold harmless and indemnify the City
from costs, including but not limited to damages, attorney's fees and staff time, in any action or proceeding
brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The Bidder agrees that
accommodations will be provided upon request to allow individuals with disabilities to participate in all services,
programs and activities provided by the Bidder.
15. CIVIL RIGHTS:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement will provide the opportunity for disadvantaged business
enterprises to be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
16. SEXUAL HARRASSMENT:
Every employer in the New York State is required to adopt a sexual harassment prevention policy giving all
employees a legal right to a workplace free from sexual harassment. The City is committed to maintaining a
workplace free from sexual harassment. Per New York State law, the City has a sexual harassment prevention
policy in place. This policy applies to all employees, paid or unpaid interns and non-employees in our
workplace, regardless of immigration status.
17. COMPLIANCE
Failure to comply with any of the above terms or any evidence of poor quality or service will be considered
cause of discontinuing business with the successful Bidder.
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City of Saratoga Springs, NY
Page 5 of 9
RFP Opening: Tuesday April 28, 2026 2:00 p.m.
_____________________________________________________________________________________________________________________
BIDDING SUBMITTAL INSTRUCTIONS
Failure to submit RFP documents as required may lead to an immediate disqualification.
In order to guard against premature opening of the bid documents, your bids must be
returned and enclosed in a sealed and clearly labeled envelope as follows:
Step One: You MUST execute and include the following documents, one original and one
copy of each, with your response:
Your response to the RFP in question (one original and one thumb drive)
Non-Collusive Bidding and Vendor Code of Conduct Certification
Risk & Safety Agreement and Certificate of Insurance
Step Two: Enclose your bid in a sealed envelope marked:
RFP #: 2026-07 - Transit Mix Concrete
Name of Bidder: ____________________________________
Bid Opening: Tuesday, April 28, 2026 at 2:00 p.m.
Step Three: Please return your response to this RFP to the following address:
City of Saratoga Springs
Department of Accounts
Transit Mix Concrete: RFP #2026-07
474 Broadway Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY
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RFP Opening: Tuesday April 28, 2026 2:00 p.m.
_____________________________________________________________________________________________________________________
STATEMENT OF SPECIFICATIONS: Transit Mix Concrete
EQUIVALENT PRODUCT
Bids shall be accepted for consideration on any Transit Mix Concrete that is equal or superior to the units specified.
Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that the units proposed
would meet all requirements will not be sufficient to establish equivalency.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City shall consider as "irregular"
or "non-responsive" any bid not prepared and submitted in accordance with the bid document and specification, or
any bid lacking sufficient technical literature to enable the City to make a reasonable determination of compliance to
the specification. It shall be the
Transit Mix Concrete: RFP #2026-07
Bidder's responsibility to carefully examine each item of the specification. Failure to
offer a completed bid or failure to respond to each section of the technical specification will cause the proposal to
be rejected without review as "non-responsive". All variances, exceptions and/or deviations shall be fully described
in the appropriate section.

City of Saratoga Springs, NY
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RFP Opening: Tuesday April 28, 2026 2:00 p.m.
Transit Mix Concrete: RFP #2026-07
_____________________________________________________________________________________________________________________
STATEMENT OF SPECIFICATIONS
Concrete Class (NYS Compressive Strength Description Price Per CU. YD.
Class) (28 Days) (based on 8 yd load)
Class A 3000 psi Gen. Structural
Class D 4000 psi Thin Structural
Class DP Thin Structural & Overlays
Class E 3000 to 4000 psi Structural Slabs
Class F 5000 psi High Early Strength
Class G 5000 psi Underwater
Class H 4000 psi Pumping
Class J NYSDOT Section 501
Slipforming
Class HP NYSDOT Section 501 (EI
00-019)
Class __ 4500 psi Commercial Side walk
Flowable Fill Excavatable Backfill Applications
Flowable Fill Non-Excavatable Structural Applications
Prices include delivery and unloading, within 30 miles of plant
Truck Time- over 6 minutes per yard: $________ /Min
Delivery Mileage Charge: $________ /Cu.Yd./ mile (over 30 mi.)
Additive to Alter Each Class of Concrete
To Meet Field Conditions
Hot Water: $________ (Add. Cost/Cu. Yd.)
Tempered Water: $________ (Add. Cost/Cu. Yd.)
Accelerator: $________ (Add. Cost/Cu. Yd.)
Retarder: $________ (Add. Cost/Cu. Yd.)
Admixtures: $________ (Add. Cost/Cu. Yd.)
Fibrous Concrete Reinforcement: 1.0 to 1.5 lbs
of polypropylene fibers per cubic yard of concrete
as recommended by manufacturer
Short Loads (One time Charge Per Load):
Size 0-1.99 2.00-3.99 4.00-5.99 6.00-7.00
Additional Cost Per
Load

City of Saratoga Springs, NY RFP Opening: Tuesday April 28, 2026 2:00 p.m.
Transit Mix Concrete: RFP #2026-07
_____________________________________________________________________________________________________________________
The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City may consider as "irregular"
or "non-responsive" any bid not prepared and submitted in accordance with the bid document and specification, or
any bid lacking sufficient technical literature to enable the City to make a reasonable determination of compliance to
the specification.
It shall be the Bidder's responsibility to carefully examine each item of the specification. Failure to offer a
completed bid or failure to respond to each section of the technical specification may cause the proposal to be
rejected without review as "non-responsive". All variances, exceptions and/or deviations shall be fully described in
the appropriate section.
TOTAL BID IN FIGURES: $
TOTAL BID WRITTEN:
COMPANY NAME:
ADDRESS:
Phone No. ( ) -
(City) (State) (Zip)
E-MAIL ADDRESS:
AUTHORIZED SIGNATURE:
PRINTED NAME:
TITLE: DATE:
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City of Saratoga Springs, NY RFP Opening: Tuesday April 28, 2026 2:00 p.m.
_____________________________________________________________________________________________________________________
City Saratoga Springs' NON-COLLUSIVE BIDDING CERTIFICATION: Section 139(d) State Finance Law
By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and, in the case of a joint bid each party
thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief:
(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the
purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor;
(2 ) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder
and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and
(3 ) No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to
submit a bid for the purpose of restricting competition."
A bid shall not be considered for award nor shall any award be made where (1), (2), (3) above have not been complied with; provided
however, that if in any case the Bidder cannot make the foregoing certification, the Bidder shall so state and shall furnish with the bid a
signed statement which sets forth in detail the reasons therefore.
City Saratoga Springs' VENDOR CODE OF CONDUCT
The City is committed to conduct business in a lawful, ethical and moral manner and expects the same standards from Vendors that the
City conducts business with. The City requires that all Vendors abide by this Code of Conduct. Failure to comply with this Code may be
sufficient cause for the City to exercise its rights to terminate its business relationship with the Vendor. Vendors agree to provide all
information requested when necessary to demonstrate compliance with this Code. To promote a working relationship with the City based
on ethical business practices, contractors, consultants, vendors and suppliers are expected to:
Not seek, solicit, demand or accept any information, verbal or written, from the City or its representatives that provides an unfair
advantage over a competitor.
Not engage in any activity or course of conduct that restricts open and fair competition on City related projects and transactions.
Not engage in any course of conduct with City employees or its representatives that constitutes a conflict of interest, in fact or
appearance.
Not offer any unlawful gifts or gratuities, or engage in bribery or other criminal activity.
Report to the City any activity by a City employee or contractor, consultant or vendor of the City that is inconsistent with the City of
Saratoga Springs' Code of Ethics.
At a minimum, the City requires that all vendors, suppliers and their subcontractors will meet the following standards:
Agree to comply with all applicable local, state and federal laws, regulations, statutes, rules and procedures.
Set working hours, wages, and NYS statutory benefits and overtime pay in compliance with applicable labor laws.
Provide and treat workers with a safe and healthy work environment that complies with local, state and federal laws.
No person shall be subject to any discrimination in employment, including hiring, salary, benefits, advancement, discipline,
termination or retirement on the basis of gender, race, religion, age, disability, sexual orientation, nationality, political opinion, party
affiliation or social ethnic origin.
Provide a working environment for employees to have the right to decide whether they want collective bargaining.
Ensure that subcontractors shall operate in a manner consistent with this Code.
Comply with all applicable environmental laws and regulations. Vendors, suppliers and subcontractors shall ensure that the
resources and material they use are sustainable, are capable of being recycled and are used effectively and a minimum of waste.
Where practicable, vendors, suppliers and subcontractors are to utilize technologies that do not adversely affect the environment and
when such impact is unavoidable, to ensure that it is minimized.
The undersigned Vendor hereby acknowledges that it has received the City Non-collusive Bidding Certification and Vendor Code of
Conduct and agrees that any and all of its facilities and subcontractors doing business with the City will receive the Code and will abide
by each and every term therein. You the Vendor acknowledge that your failure to comply with any condition, requirement, policy or
procedure may result in the termination of your business relationship with the City. You the Vendor may reserve the right to terminate this
agreement to abide by the Code of Conduct at any time for any reason upon ninety (90) days prior written notice to the City.
Signature: ______________________________________Printed name: ________________________________
Title: __________________________________________________ Date: _______________________________
Company Name: _______________________________________________________________________________
Company Address: ______________________________________________________________________________
Subscribed to under penalty of perjury under the laws of the State of New York, this __________ day of __________, 2026
as the act and deed of said corporation of partnership.
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Transit Mix Concrete: RFP #2026-07
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City of Saratoga Springs, NY: Risk and Safety Agreement for Contractor Services
(For Construction Projects Whose Values are Less Than One Hundred Thousand Dollars)
City Project Number: City Project Name: Prevailing Wage Project No.:
City Department: Department Contact Person: City Ext.
Company Name:
Company Address:
Company Telephone No.: Company Fax No.:
Contractor Primary Contact for This Project: Title:
Any and all professional services performed under this Agreement shall be completed by an individual licensed by the NYS
Office of Professions - Education Department as applicable to the service provided including, but not limited to accounting,
actuarial, engineering and architectural services. The Contractor represents that it has all necessary governmental licenses to
perform the services described herein.
The Contractor shall procure and maintain during the term of this contract, at the Contractor's expense, the insurance policies
listed with limits equal to or greater than the enumerated limits. The Contractor shall be solely responsible for any self-insured
retention or deductible losses under each of the required policies. Every required policy, including any required endorsements
and any umbrella or excess policy, shall be primary insurance. Insurance carried by the City of Saratoga Springs (the "City), its
officers, or its employees, if any, shall be excess and not contributory insurance to that provided by the Contractor. Every
required coverage type shall be "occurrence basis" with the exception of Professional Errors and Omissions Coverage which
may be "claims made" coverage. The Contractor may utilize umbrella/excess liability coverage to achieve the limits required
hereunder; such coverage must be at least as broad as the primary coverage (follow form). The Office of Risk & Safety
Management must approve all insurance certificates. The City reserves its right to request certified copies of any policy or
endorsement thereto. All insurance shall be provided by insurance carriers licensed & admitted to do business in the State of
New York and must be rated "A:VII" or better by A.M. Best (Current Rate Guide). If the Contractor fails to procure and maintain
the required coverage(s) and minimum limits such failure shall constitute a material breach of contract, whereupon the City may
exercise any rights it has in law or equity, including but not limited to the following: (1) immediate termination of the contract; (2)
withholding any/all payment(s) due under this contract or any other contract it has with the vendor (common law set-off); OR (3)
procuring or renewing any required coverage(s) or any extended reporting period thereto and paying any premiums in
connection therewith. All monies so paid by the City shall be repaid upon demand, or at the City's option, may be offset against
any monies due to the Contractor.
The City requires the Contractor name the City of Saratoga Springs as a Certificate Holder for the following coverage for the
work covered by this Agreement:
Commercial General Liability Including Completed Products and Operations and Personal Liability Insurance: One Million
Dollars per Occurrence with Two Million Dollars Aggregate;
Commercial Automobile Insurance: One Million Dollars Combined Single Limit for Owned, Hired and Non-owned
Vehicles;
Excess Insurance: One Million Dollars per Occurrence Aggregate; AND
NYS Statutory Workers Compensation, Employer's Liability and Disability Insurance: Failure to secure compensation
for the benefit of, and keep insured during the life of this agreement, employees required in compliance with the provisions
of Workers' Compensation Law shall make this Agreement void and of no effect.
It shall be an affirmative obligation of the Contractor to advise City's Office of Risk and Safety via mail to Office of Risk and
Safety, City of Saratoga Springs, 474 Broadway, Suite 14, Saratoga Springs, NY 12866, within two (2) days of the
cancellation or substantive change of any insurance policy set out herein, and failure to do so shall be construed to be a breach
of this Agreement. The Contractor acknowledges that failure to obtain such insurance on behalf of the municipality constitutes a
material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the
City. The Contractor is to provide the City with a Certificate of Insurance naming the City as Additional Insured on a primary
and non-contributory basis prior to the commencement of any work or use of City facilities. The failure to object to the
contents of the Certificate of Insurance or the absence of same shall not be deemed a waiver of any and all rights held by the
municipality. In the event the Contractor utilizes a Subcontractor for any portion of the services outlined within the scope of its
activities, the Subcontractor shall provide insurance of the same type or types and to the same extent of coverage as that
provided by the Contractor. All insurance required of the Subcontractor shall name the City as an Additional Insured on a
primary and non-contributory basis for the same coverage all those activities performed within its contracted activities for the
contact as executed.
The Contractor, to the fullest extent provided by law, shall defend, indemnify and save harmless the City, its Agents and
Employees, from and against all claims, damages, losses and expense (including, but not limited to, attorneys' fees), arising out
of or resulting from the performance of the work or purchase of the services, sustained by any person or persons, provided that
any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction
of property caused by the tortious act or negligent act or omission of Contractor or its employees or anyone for whom the
Contractor is legally liable or Subcontractors. Without limiting the generality of the preceding paragraphs, the following shall be
included in the indemnity hereunder: any and all such claims, etc., relating to personal injury, death, damage to property, or any
actual or alleged violation of any applicable statute, ordinance, administrative order, executive order, rule or regulation, or
Risk and Safety Agreement: Contractor Services for Construction Projects Under One Hundred Thousand Dollars 03032020 1