TRANSIT DRYWELL MANHOLE REPAIR

FACILITIES MAINTENANCE
970.668.4229 ph PO Box 68
summitcountyco.gov Breckenridge, CO 80424
REQUEST FOR PROPOSAL
Bid Number: FM 2026 - 09
TRANSIT DRYWELL MANHOLE REPAIR
For Summit County Facilities
PORPOSAL DUE: 03/31/2026
no later than 2:00 PM

REQUEST FOR PROPOSALS
RFP NO.: FM 2026 - 09
PRE-BID MEETING All interested firms are encouraged to attend the pre-bid meeting on March 25,
2026, at 10:00 AM MST/MDT. The meeting will be held in the Mount Royal conference room at the
Summit County Commons, located at 37 Peak One Drive, Frisco, Colorado 80443.
PROPOSALS for Summit County Government will be received no later than March 31, 2026, by 2:00
PM MST/MDT in the Facilities Maintenance Department. Proposals are to be emailed to both
wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov
Bid opening will be held April 1, 2026, at 10:00 AM MST/MDT at the Summit County Commons,
Facilities Department Conference Room located at 37 Peak One Drive, #238, Frisco, Colorado 80443.
Any questions regarding this Request for Proposal should be directed to Mark Fisher at
mark.fisher@summitcountyco.gov and Wayne Byrne at wayne.byrne@summitcountyco.gov.
All interested firms are invited to submit a proposal in accordance with the terms and conditions stated
in this Request for Proposal.
SUMMIT COUNTY
Wayne Byrne
WAYNE BYRNE
FACILITIES MAINTENANCE DIRECTOR
2 | P age

REQUEST FOR PROPOSALS
for
TRANSIT DRYWELL MANHOLE REPAIR
03/13/2026
Proposals Due:
March 31, 2026, by 2:00 PM MST/MDT
Overview
Summit County Government ("County") is soliciting bids from qualified contractors to provide services for the
following
Specifications
SUMMIT COUNTY GOVERNMENT
TRANSIT DRYWELL MANHOLE REPAIR
DESCRIPTION OF WORK
General
Summit County Government is seeking proposals to repair existing drywell manholes at the Transit facility. Items, materials,
and equipment pertaining to this project shall include the following:
A. Demolition
B. Material Selection
C. Manhole Repair/Reassembly
D. Base Course
E. Asphalt Patching
F. Traffic Control and Barricading
G. Submittals
H. Scheduling
I. Bonds
J. Contractor Responsibilities
K. Furnished Items
Location of Work
Transit Facility, physical address: 222 County Road 1003, Frisco CO 80434.
Scope Details
The selected contractor shall provide best practice, methods, and means to provide labor, equipment and all other
incidentals necessary to provide services to remove and replace 3 manhole concentric cones on 3 separate drywell
systems around the Transit Facility. Great care shall be taken during this project to not compromise the drywell
drainage system
A. Demolition
1. Saw cut asphalt approximately 10' x 10' around each of the 3 drywell manholes requiring repair and
maintenance 1. (1) to the North of the building, 2. (1) NW corner of building, 3. (1) SW corner of building, as
represented in plan P2.1 supplied in request for proposal documents. Remove asphalt debris and dispose offsite
at contractor's expense.
2. Expose and remove manhole ring, riser rings, and cover, clean and set aside to be used for reassembly
3. Excavate around top section of concrete concentric cone section of each of the 3 drywells and remove concrete
concentric cone section and dispose of offsite at contractor's expense
4. Set excavation spoils aside to be reused for backfilling of completed repairs for this project
3 | P age

B. Material Selection
1. Reinforced precast 48" x 30" concrete conical manhole sections to be used for replacement of existing failed
system. All reinforced precast must meet the American Society for Testing and Materials standard specification
for circular precast reinforced concrete manhole sections (ASTM C-478)
2. Butyl joint sealant tape to be used between riser sections, installation to follow manufacturers guidelines and
conform to American Association of State Highway and Transportation Officials (AASHTO M198) joints for
circular concrete
3. Class 6 road base to be used for base course of asphalt
4. Grade SX, PG58-28 hot mix asphalt to be for planned asphalt patches of the 10' x 10' excavated repair areas at
the 3 drywell locations.
C. Manhole Repair/Reassembly
Great care will be adhered to while reassembly is occurring to ensure drywell drainage system integrity is not
compromised during the repair process
Precast Manhole Sections
1. Install concrete manhole sections, joints, and gaskets in accordance with manufacturer's printed
recommendations.
2. Install precast adjustment rings above tops of cones or flat-top sections as required to adjust finished elevation
and to support manhole frame.
3. Seal any lifting holes with non-shrink grout.
4. Precast concrete grade rings shall be permitted to achieve the required grade. Grade rings shall not be permitted
to more than 12-inches.
5. External joint wrap all riser joints to ensure seal. No grout is permitted on the interior of manhole riser joints.
6. Provide sealing materials between precast concrete adjustment ring and manhole cover frame in accordance
with ASTM C443.
Manhole Frame and Adjustment Rings
1. Combine precast concrete or HDPE high density polyethylene manhole adjustment rings so elevation of insta
led casting cover matches pavement surface. Seal between concrete adjustment ring and precast top section with
non-shrink grout; do not use mortar between adjustment rings. Apply latex-based bonding agent to precast
concrete surfaces joined with non-shrink grout. Set cast iron frame on adjustment ring in bed of pre-approved
sealant material. Install sealant bed consisting of two beds of sealant, each bead having minimum dimensions of
1/2 -inch and 12-wide.
2. Wrap manhole frame and adjustment rings with pre-approved external sealing material, minimum 3-inches
beyond joint between ring and frame and adjustment rings and precast section.
Backfill
1. Place and compact excavated backfill materials in the areas of excavation surrounding manholes in accordance
with requirements of Section 31 23 33 - Trenching and Backfilling.
2. Fill materials should be placed in lifts no greater than 8" (loose thickness) at the proper moisture level content
and compacted prior to the placement of the next lift.
3. Compact backfill material to achieve 95% compaction rate, while keeping manhole sections from shifting from
plumb and level
Protection
1. Protect manholes from damage until Work has been accepted. Repair damage to manholes at no additional cost
to OWNER.
D. Base Course
1. A 4" base course of class 6 road base will be applied over smooth and compacted subgrade at the proper
moisture level content. Compact to achieve 95% compaction leaving no less than 4" to finish grade for final
asphalt.
E. Asphalt Patching
1. A 10' x 10' asphalt saw cut will be made to facilitate excavation of drywell manholes selected for maintenance
and repair.
4 | P age

2. A 4" depth of Grade SX, PG58-28 (surface mix, performance grade) hot mix asphalt to be used for planned
asphalt patch
3. Screed new asphalt from existing asphalt edges while maintaining parking lot slope with no more than 14
variance and no more than a 3/16 depression will be accepted
4. Joints: Longitudinal and transverse joints shall be well bonded and sealed. Joints shall be painted with cutback
asphaltic cement where necessary to obtain this result. In making the joint along any adjoining edges such as
curb, gutter or an adjoining pavement
5. Final compaction will be completed with a vibratory roller to achieve a density target of 92%-97%. Final
product to be smooth and seamless with no roller marks left in surface
F. Quantities
1. An approximate calculation has been completed for the components to be bid for this project. These quantities
are represented in the provided bid tab
2. The awarded contractor is responsible for field verifying these measurements, any additional measurements, or
suggested overage to complete bid.
G. Traffic Control and Barricading
1. Mobilization, traffic control and all necessary tools, equipment and labor costs incidental to the preparation of
the surface prior to the installation of new concrete will not be paid for separately but shall be included in the
work. The CONTRACTOR shall provide all lights, signs, barricades, flagmen or other devices necessary to
provide for public safety. Contractor shall also use necessary barricades, signage, traffic control and other
suitable means to protect work during the project. Work that is damaged within the first 24hours of placement
shall be replaced at contractor's expense.
2. Contractor shall maintain adequate access to parking lots and travel lanes for public and employees during the
project.
3. All excavations areas shall be properly barricaded to ensure pedestrian and vehicle safety
H. Submittals
1. Selected contractor will be required to submit manufactures data and details for the concrete reinforced conical
manhole replacement structures
I. Scheduling
1. This project is slated for the 2026 summer season.
2. Upon awarded contract, the Contractor and Facilities Department will jointly develop a project schedule and
agree upon that schedule prior to commencement of any work.
3. Any changes to schedule or deadlines will be approved by the Contractor and Facilities Department in writing.
4. Work can be completed during business hours, after hours, or weekends, May-September
J. Bonds
Pay and performance bonds will be required when proposal costs exceed $50,000
K. Contractor Responsibilities
1. Scheduling material deliveries, equipment, and personnel is the contractor's responsibility.
2. Contractor is responsible for all, or any lost material during this project. Including material losses from weather
conditions, traffic delays, broken or failure of application equipment, and staffing issues.
3. Contractor is responsible for the protection of all building infrastructure directly affected by drywell repair, to
include but not limited to, windows, doorways, building cladding, utilities, brick veneers, and existing handrails
4. Contractor is responsible for all public and private utility locates.
5. Contractor is responsible for all applicable permits.
6. Contractor is responsible for the post-project cleanup of parking lot and drives of all debris.
7. Contractor is responsible for the removal and hauling off site of all removed concrete and asphalt.
L. Furnished Items
1. Facilities will provide a representative to assist contractor with schedules, workflow and staging of project
5 | P age

2. Facilities Department will manage communications with internal personnel within facilities to coordinate
contractor work schedules and building operations.
3. Facilities will provide storage and staging areas for the project.
4. Facilities will provide any existing plans that pertain to the project
**Contractor to warrant the Project will be constructed in a good and workmanlike manner and free from
defects in material and workmanship for a minimum period of two years following the date of Substantial
Completion.
**If applicable, a 10% retainage will be held till all final inspections and necessary advertising are complete
and all required documentation is received by Owner.
Prepared By: Mark Fisher Date: 03/04/2026
Copies of the request are available at www.SummitCountyCO.gov under 'Bids & Proposals' or by request at the
County Facilities Maintenance Department Office. Contact Wayne Byrne Facilities Maintenance Director for
additional project information at 970-668-4230 or wayne.byrne@summitcountyco.gov
***** If required, Contractor will work with the Summit County Sheriff's Office and shall use the
Criminal Justice Information Systems (CJIS) Vendor Management Program to aid in the
completion and ongoing review of Contractor's employees' background checks.
https://www.colorado.gov/pacific/cbi/cjis-vendor-management-program-vendor-instructions.
Contractor is responsible for all costs associated with fingerprint background checks.
Scope of Services
Contractor shall furnish all labor, transportation, and incidentals necessary to perform the TRANSIT DRYWELL
MANHOLE REPAIR service.
Work shall be completed as set forth in a contract for this project to be negotiated with the County \ based upon the
contractor's written proposal.
Date and time of service
Service will be performed on an ongoing daily basis beginning in May 2026. Service will be performed on a schedule
to be agreed upon prior to contract. Potential schedule should be included in contractor's written proposal.
Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses
arising out of or resulting from acts or omissions of the Contractor, Contractor's sub-contractors or otherwise arising
out of the performance of services by Contractor. No later than seven (7) days following the execution of an
Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with
certificates of insurance evidencing the types and amounts of insurance specified below:
a. Worker's Compensation and Employer's Liability:
i. Worker's Compensation must be maintained with the statutory limits.
ii. Employer's liability is required for minimum limits of:
$1,000,000 Each Accident
$500,000 Disease Policy
6 | P age

$1,000,000 Disease Each Employee
b. Commercial General Liability:
i. $1,000,000 Each Occurrence
ii. $2,000,000 General Aggregate
iii. $2,000,000 Products Completed Operations Aggregate
c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability
arising out of any auto (including owned, hired and non-owned autos) used in the performance of
services under this Agreement.
i. $1,000,000 Combined Single Limit Each Accident
Insurance coverage shall not be reduced below the limits described above or cancelled without the County's written
approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be
provided to the County upon request. With regard to all insurance, such insurance shall:
* Be primary insurance to the full limits of liability herein before stated and, should County have other valid
insurance, County insurance shall be excess insurance only; and
* Not cancelled without thirty (30) days prior written notice to the County.
Proposal Format
Costs for performing services outlined in this request for proposals shall be clearly stated to allow the County to
effectively evaluate each proposal. Potential daily schedule of services should also be included.
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that might
be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not
committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this
work.
The following pages contain the RFP instructions and owners requirements.
Part I - ADMINISTRATIVE INFORMATION
A. Issuing Officer
This Request for Proposals ("RFP") is issued by and the Facility Maintenance Department. All question need to be
be directed to Mark Fisher at mark.fisher@summitcountyco.gov and Wayne Byrne at
wayne.byrne@summitcountyco.gov.
B. Purpose
This RFP provides prospective contractors with sufficient information to prepare and submit proposals for
consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks
outlined in the RFP.
C. Scope
This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.
These are mandatory requirements that must be met to be eligible for consideration.
D. Scheduling
Proposals must be submitted via email to both wayne.byrne@summitcountyco.gov and
kim.weiers@summitcountyco.gov of the Facilities Maintenance Department by March 31, 2026 no later than 2:00
7 | P age

PM MST/MDT. The proposal should outline the schedule for commencement of service.
E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of
the any requirements or schedule a site visit to the properties. Direct all inquiries to:
Wayne Byrne
Facilities Maintenance Department Director
970-668-4230
wayne.byrne@summitcountyco.gov
Time Schedule:
Request for proposals advertised 03/13/2026 and 03/20/2026
Pre-bid meeting 03/25/2026 at 10:00 AM MST/MDT
Proposals received by Facilities Maintenance 03/31/2026 no later than 2:00 PM MST/MDT
Bid opening 04/01/206 at 10:00 AM MST/MDT
Interview Process 04/02/2026
Contract Award No later than 04/08/206
Bid opening will be held on April 1, 2026, 10:00 AM MST/MDT in the at the Summit County Commons,
Facilities Department Conference Room located at 37 Peak One Drive, #238, Frisco, Colorado 80443.
F. Instructions for Submission of Proposals
It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and with
appropriate text in the email subject line and text in the top few lines of the body of the email:
Email Address:
wayne.byrne@summitcountyco.gov and kim.weiers@summitcountyco.gov
Subject Line Text:
<Vendor's Name> - Proposal for TRANSIT DRYWELL MANHOLE REPAIR
Body Text:
ATTN: Wayne Byrne Director
Facilities Maintenance Department
Proposal for: TRANSIT DRYWELL MANHOLE REPAIR
1. Contractor's company name
2. Contact name and phone number
G. Late Proposals
It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive to the Facilities
Maintenance Department by 2:00pm MST on March 31, 2026.
H. Proprietary Information
Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.
I. Response Material Ownership
All materials submitted regarding this RFP become the property of the County and will only be returned at the County's
option.
8 | P age

J. Incurring Costs
The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed
contract.
K. Acceptance of Proposal Content
The contents from the selected contractor's proposal will become contractual obligations if a subsequent agreement is
reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and
such contractor may be removed from future solicitations.
L. Acceptance Time
The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.
M. Budget
Costs for performing services must be included in the proposals and should be clearly stated to allow the County to
effectively evaluate each proposal.
PART II - PROPOSAL CONTENT
The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor
may have about meeting these requirements shall be specifically identified in the proposal.
Scope of Work
Provide an outline of the contractor's understanding of the project. Summarize the basic approach to providing the
services, and any recommendations on improving efficiencies in the process.
Qualifications
Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a
brief description of past and current projects. Each summary shall include a brief project description and name, address
and phone number of a local contact person involved in the project. The statement of qualifications should also provide
a summary of contractor's ability to successfully complete the requirements of this RFP. The statement of qualification
shall be brief but shall include at a minimum the following:
1. Description of similar projects
2. Capabilities (including equipment) and staff
PART III - PROPOSAL EVALUATION AND SELECTION
The County intends to engage the most qualified contractor available for this assignment while minimizing the costs
to the County. Responsiveness to the RFP will be a principle basis for evaluation. Proposals shall provide a
straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should clearly
express the contractor's understanding of the County's specific requirements, indicating the contractor's qualifications
to conduct this service in a thorough and efficient manner.
Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may
arise if any public official exercises any substantial discretionary function in connection with a government contract,
purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado Revised
Statutes (C.R.S.) Section 18-8-308 as amended.
9 | P age

Selection Process.
1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities
and to re-solicit proposals.
2. The County reserves the right to conduct such investigations of, and discussions with, those who have submitted
proposals ("Proponents") or other entities as it deems necessary to assist in the evaluation of any proposal or to
secure maximum clarification and completeness of any proposal.
3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the proposal
opening. Each Proponent must submit with the proposal a list of all subcontractors, independent contractors or
sub-consultants employed or proposed to be employed by the Proponent in the performance of the contract.
4. Selection of a contractor will be made at the sole discretion of the County. The County may consider the
following criteria when evaluating proposals that includes but is not limited to:
a. Cost;
b. The reputation, experience and efficiency of the Proponent;
c. The ability of the Proponent to perform the contract or provide the goods and services within the time
specified;
d. The comparative quality of the goods and services bid;
e. The Proponent's performance under previous contracts with Summit County;
f. The number and scope of conditions attached to the proposal;
g. The Proponent's interest in the project, as well as their understanding of the project scope and the specific
requirements of Summit County; and
h. The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized
by the Proponent.
5. Contract negotiations will take place with the most qualified contractor. The County reserves the right to
incorporate specific contract provisions into the Proponent's standard contract if the County's standard contract
cannot be used. Such provisions include but are not limited to insurance and indemnification provisions and
governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in
writing and negotiations will begin with the next most qualified contractor.
10 | P age