Transit Buses and Vans B-347(5)

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Addendum No. 4 - Issued March 11, 2025

I.        The State extends the due date and time of the Solicitation from March 12, 2025, 3:00 PM CT to April 11, 2025, 3:00 PM CT.

II.        Attached are the State’s responses to questions received.

a.        Question: The responder would like to reserve the right to implement a tariff surcharge at time of invoice on the total invoiced price dependent upon the implementation of tariffs on Mexican, Canadian, and/or Chinese imports.

b.        Answer: In the event of applicable Tariff(s), the Contractor may present documentary evidence specific to the applicable Tariff(s) to the State’s Authorized Representative identified on the Contract or delegate for consideration. If accepted, the State’s Authorized Representative identified on the Contract or delegate will issue an amendment to contract.

See attached Addendum No. 4 document for details.

End of Addendum No. 4
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Addendum No. 3 - Issued February 11, 2025

The State’s responses to questions received by the deadline stated in the solicitation.

End of Addendum No. 3
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Addendum No. 2 - Issued February 6, 2025

I.        The following sections of the Solicitation are amended as follows:

b. Sample Contract Exhibit A – Section 26 Usage Reports is REVISED to the following:

26.        Usage Reports.

Contractor must track and report to the State usage data on this Contract (Usage Reports). Usage Reports should be sent via email to osp.usagereports@state.mn.us. The Usage Reporting must include both the invoiced deliveries and the ordered vehicles. For FTA Reporting purposes, OTAT requires the buses “ordered” in the Usage. OSP requires the usage reports on the "invoiced" vehicles. A Usage Report must identify the State Contract Number and provide the following information:

OSP Usage Report
·       The total amount of spend (invoiced) under the Contract by the State and other entities,
·       The total amount of spend (invoiced) by State agencies, and
·       The total amount of spend (invoiced) by other entities (CPV members).

OTAT Usage Report for FTA Reporting
·       The total amount of spend (ordered) under the Contract by the State and other entities,
·       The total amount of spend (ordered) by State agencies, and
·       The total amount of spend (ordered) by other entities (CPV members).

II.        Attached are the State’s responses to questions received by the deadline stated in the solicitation. See Addendum No. 2 Questions and Answers Document.

End of Addendum No. 2
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Addendum No. 1: Queston due date is changed from January 15, 2025, to January 24, 2025.
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THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.

PURPOSE.  The purpose of the Solicitation is contract with a vendor(s) to provide Transit Buses and, Vans Contract Release B-347(5) which may be purchased by State Agencies and Cooperative Purchasing Venture (CPV) members on an as needed basis.

PRE-PROPSAL MEETING: A pre-proposal meeting will take place on January 8, 2025, 10:30 – 11:30 AM, via Microsoft Teams Meeting. Attendance is strongly advised.

Responders are encouraged to register by sending an email to karen.mcintyre@state.mn.us at least 48 hours prior to the Pre-Proposal Meeting to receive the MS Teams Meeting invitation.
QUESTIONS. If you have questions about the contents of the RFP, you must submit your questions to Karen McIntyre at karen.mcintyre@state.mn.us by 3;00 PM January 24, 2025.

For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 2,

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