TRANSIT BUILDING-UPSTAIRS RESTROOM AND BREAKROOM REPAIRS

THE CITY OF MOBILE
MOBILE, ALABAMA
PROJECT MANUAL
for
TRANSIT BUILDING -
UPSTAIRS RESTROOM AND BREAKROOM REPAIRS
1224 South Interstate 65 Service Road West, Mobile, Alabama 36609
TR-001-26
City of Mobile, Alabama
Administrative Services Department
P. O. Box 1827
Mobile, AL 36633-1827
(251) 208-7703
April 15, 2026
Bid Date: May 13, 2026

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
INDEX TO DOCUMENTS
SECTION/DOCUMENT NAME .......................................NUMBER OF PAGES
BIDDING AND CONTRACT REQUIREMENTS
INVITATION TO BID 2
INSTRUCTIONS TO BIDDERS 6
BID FORM 3
SUBCONTRACTING AND MAJOR SUPPLIER PLAN 5
CERTIFICATES AND FORMS:
SCHEDULE OF VALUES 1
LABOR & MATERIALS BOND 1
PERFORMANCE BOND 1
E-VERIFY 2
INSURANCE REQUIREMENTS 3
VENDOR INFORMATION AND W-9 FORM DISCLOSURE OF 2
LOBBYING ACTIVITIES 1
UEI DOCUMENTATION AND VERIFICATION FORM FFATA 1
DISCLOSURE STATEMENT 1
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION
2
PROCESS
STANDARD CONTRACT AGREEMENT 25
GENERAL CONDITIONS 9
FEDERAL CLAUSES 3
SPECIFICATIONS
DIVISION 1 - GENERAL REQUIREMENTS
SECTION 01000 SCOPE OF WORK 5
EXHIBIT A- FLOOR PLAN 1
INDEX TO DOCUMENTS
PAGE 1 OF 1

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
INVITATION TO BID
You are invited to submit a sealed Bids for the following:
PROJECT NAME: UPSTAIRS RESTROOM AND BREAKROOM REPAIRS
PROJECT LOCATION: TRANSIT BUILDING
PROJECT NUMBER: TR-001-26
All as described in the Project Manual (Bid Documents) prepared by the City of Mobile,
Administrative Services Department.
l. BID DATE:
A. Sealed formal Bids of a stipulated sum (fixed price) will be received and clocked in until
2:00 P.M., Wednesday, May 13, 2026, in the Purchasing Dept. C/O Jacob Laurence
Operations Manager, Administrative Services, Room 408, 4th Floor, South Tower,
Government Plaza, 205 Government St., Mobile, Alabama, 36602.
B. All Bids not clocked in at the Purchasing Dept. prior to the time specified, or Bids
received after the specified time, will be automatically rejected and returned immediately,
unopened.
C. The same will be publicly opened and read at 2:30 PM in the Purchasing Department,
Government Plaza.
.
2. BID DOCUMENTS AND SPECIFICATIONS:
A. The Project Manual, including all Bid Documents and Specifications, may be obtained
from the City of Mobile's website: www.cityofmobile.org/bids. No deposit shall be
required.
3. BID SECURITY: Required on Bids $10,000.00 or more
A. A Cashier's Check drawn on an Alabama bank or Bid Bond payable to Owner, City of
Mobile, in the amount of 5% of the Base Bid, but in no event more than $10,000.00, is
required to accompany Bid.
Bid Bond must be signed or countersigned by a licensed resident agent.
B. No Bid may be modified, withdrawn, or canceled for a period of sixty (60) days after
the time designated above for receipt of bids.
C. The City of Mobile will have sixty (60) days from the Bid opening date to award the
contract.
4. PRE-BID CONFERENCE
A. Pre-Bid Conference shall be held on Tuesday, April 28, 2026, at 10:00am, at the project
site, The Wave Transit Building, 1224 South Interstate 65 Service Road West, Mobile,
Alabama 36609.
5. IRREGULARITIES AND REJECTION:
The City of Mobile reserves the right to waive irregularities in the Bid and in Bidding, and to
reject any or all Bids.

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
6. TERM OF CONTRACT
The Term of the Contract shall extend for Sixty (60) calendar days from the date of the
Notice to Proceed.
END OF SECTION

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
INSTRUCTIONS TO BIDDERS
THE ATTENTION OF ALL BIDDERS IS CALLED TO THE FOLLOWING
INSTRUCTIONS:
1. BIDS DOCUMENTS:
A. Bidders may obtain a complete Project Manual (Bid documents) as listed in the
Invitation to Bid at www.cityofmobile.org/bids/.
B. Bidders shall use the complete set of documents in preparing their Bid. The
City of Mobile assumes no responsibility for errors or misinterpretations
resulting from the use of an incomplete set of documents.
2. INTERPRETATION OF RFB DOCUMENTS:
A. Bidders shall carefully study and compare the Project Manual, shall examine the site
and local conditions and shall at once report to the Administrative Services
Operations Manager errors, inconsistencies or ambiguities discovered.
B. Bidders requiring clarification or interpretation of the Bid documents shall make a
written request to the Administrative Services Operations Manager at least three (3)
calendar days prior to the date for receipt of Bids.
C. Interpretations, corrections, and changes to the Project Manual and/or Scope of
Work will be made by a formal, written Addendum. Interpretations, corrections, and
changes made in any other manner will not be binding, and Bidders shall not rely on
them.
3. BIDDING PROCEDURES:
A. No Bid will be considered unless made out and submitted on the Bid Form
as set forth herein.
B. All blanks on the Bid Form shall be legibly executed in a non-erasable
medium.
C. Sums shall be expressed in both words and figures. In case of discrepancy, the
amount written in words shall govern.
D. Interlineations, alterations, and erasures must be initialed by the signer of the
Bid.
E. All requested Unit Prices and Allowances (if applicable) shall be bid and the
Schedule of Values completely filled in, if applicable.
F. Addenda issued prior to the opening of Bids shall be acknowledged on the Bid Form
and any adjustment in cost shall be included in the Contract Sum.
4. BID SECURITY:
A. Cashier's Check drawn on an Alabama bank and made payable to the City of Mobile
or Bid bond in the amount of 5% of the Bid Amount, but in no case more than
$10,000, is required to accompany Bid, if Total Bid is $10,000 or more. By
submitting a Bid Security, the Bidder pledges to enter into a Contract with the City
of Mobile on the terms stated in the Bid, and will, if required, furnish bonds covering
faithful performance of the Contract and required insurance certificate. Should the
Bidder refuse to enter into such Contract or fail to furnish such bonds or insurance,

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
the amount of the Bid security shall be forfeited to the Owner as liquidated damages,
not as a penalty.
B. Bid Bond shall be valid for a minimum of sixty (60) days from the date of Bid. The
Owner reserves the right to retain the security of all Bidders until the successful
Bidder enters into the Contract or until sixty (60) days after Bid opening, whichever
is sooner.
C. Bonds must be issued by a Surety licensed to do business in the State of Alabama
and must be signed or countersigned by a licensed resident agent of the State of
Alabama. If the project cost is more than $50,000.00 the Surety must have a
minimum rating of A/Class VI as reported by the latest issue of Best's Key Rating
Guide Property-Casualty published by Alfred M. Best Company, Inc.
D. Power of Attorney is required for all Bonds.
5. EXAMINATION OF DOCUMENTS AND SITE WORK:
A. Before submitting a Bid, Bidders should carefully examine the Specifications, fully
inform themselves as to existing conditions and limitations, and include in the Bid a
sum to cover the cost of all items included in the Contract and necessary to perform
the Work. The submission of a Bid will be considered as conclusive evidence that the
Bidder has made such examination.
6. SUBMISSION OF BIDS:
A. Bid, Bid Security, Bonds, and other supporting forms/data as specified shall be
submitted in a sealed, opaque envelope, approximately 9" x 12" or larger and shall be
marked on the outside with the words, "Sealed Bid for TRANSIT BUILDING -
UPSTAIRS RESTROOM AND BREAKROOM REPIRS", along with the
Administrative Services Department's project number, the Bid Date, Contractor's
name, address, and City of Mobile license number.
B. Bids shall be deposited at the designated location prior to the time and date for
receipt of Bids. Bids received after the time and date specified in the Invitation to
Bid, or as modified by Addendum, will not be considered. Late Bids will be returned
to the Bidder unopened. Unsealed Bids shall be disqualified immediately.
C. The Bidder shall assume full responsibility for timely delivery at the location
designated for receipt of Bids.
D. Oral, telephonic, facsimile, or other electronically transmitted bids will not be
considered.
7. MODIFICATION OR WITHDRAWAL OF BIDS:
A. A Bid may not be modified, withdrawn, or canceled by the Bidder for a period of
sixty (60) days following the time and date designated for receipt of bids, and each
Bidder so agrees in submitting a Bid.
8. CONSIDERATION AND AWARD OF BIDS:
A. At the discretion of the City, the properly identified Bids received on time will be
publicly opened and will be read aloud.
B. The City shall have the right to reject any and all Bids. A Bid not accompanied by a
required Bid security or by other data required by the Bidding Documents, or a Bid
which is in any way incomplete, or irregular is subject to rejection.

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
C. It is the intent of the City to award a Contract to the lowest qualified Bidder
provided the Bid has been submitted in accordance with the requirements of the
Bidding Documents and does not exceed the funds available. The City shall have the
right to waive informalities and irregularities in a Bid received and to accept the Bid
which, in the City's judgment, is in the City's best interest.
D. The award shall be based on the lowest Total Base Bid as listed on the Bid Form.
9. PROOF OF COMPETENCY OF BIDDER:
A. Bidders may be required to furnish evidence satisfactory to the City of Mobile that
they have sufficient means and experience in the types of work called for to assure
the completion of the Contract in a satisfactory manner.
10. SIGNING OF CONTRACT:
A. The Standard Agreement Between City of Mobile and Contractor For a Stipulated Sum,
included herein, shall serve as the Agreement between the City and Contractor.
B. The Bidder to whom the Contract is awarded shall, within ten (10) calendar days of
receiving the Contract Forms, properly execute and deliver to the Administrative
Services Operations Manager, the following items with the signed Agreement:
1. Certificate of Insurance (original); accompanied by all City of Mobile required
endorsements.
2. Evidence of enrollment in the E-Verify program.
3. Contractor's current company W-9 form and City of Mobile's Vendor
Information Form
4. Bonds on attached Bond forms
5. Other documentation as required by the Contract Documents.
C. Failure or refusal to sign the Agreement or to provide the Certificates of
Insurance in a form satisfactory to the City of Mobile, E-Verify verification, or other
required documentation, shall subject the Bidder to immediate forfeiture of Bid
Bond or Bid Check.
11. SOCIALLY AND ECONOMICALLY DISADVANTAGED EMPLOYMENT:
A. In Compliance with City of Mobile Ordinance No. 65-020, each Bidder shall make
every reasonable effort to have at least fifteen percent (15%) of the total value of the
Contract performed by qualified socially and economically disadvantaged Service
Contractors, Professionals, or individuals.
12. AMERICANS WITH DISABILITIES ACT (ADA):
A. Bidders shall comply with the provisions of the Americans with Disabilities Act
(ADA) of 1990 which prohibits discrimination against individuals with disabilities.
13. USE OF DOMESTIC PRODUCTS:
A. Section 39-3-1, Alabama Code, 1975, provides that the Service Contractor agree, in
the execution of this Contract, to use materials, supplies and products manufactured,
mined, processed or otherwise produced in the United States or its territories, if
available at reasonable prices, and that breach of this Agreement by the Contractor
shall result in the assessment of liquidated damages in an amount not less than
$500.00 nor more than twenty (20) percent of gross amount of the Contract Price.

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
14. NON-RESIDENT (OUT OF STATE) SERVICE CONTRACTORS:
A. Preference to Resident Service Contractors: Section 39-3-5, Code of Alabama, 1975,
provides that a non-resident (out of State) bidder domiciled in a state which grants a
preference to local Contractors is to be awarded a public contract on the
same basis as the non-resident bidder's state awards contracts to Alabama bidders.
Alabama bidders are given a preference to the same extent that a non-resident bidder
receives a preference in his home state. A non-resident bidder must include with any
written bid documents a written opinion of an attorney licensed to practice in the
non-resident bidder's state declaring what preferences, if any, exists in the non-
resident's state.
B. Certificate of Authority: All non-resident (out of State) corporations must register
with the Secretary of State and obtain a Certificate of Authority before doing
business in the State of Alabama. Out of state Bidders should register and secure the
required Certificate before submitting a Bid. The account number shall be included
on the Bid Form.
15. LOCAL PREFERENCE AWARDS
A. The City of Mobile awards contracts to the lowest responsible bidders in
competitive bidding processes prescribed by Alabama law. Section 39-3-5 of
Alabama Code allows the City to establish competitive bid preferences for local
businesses and certain other types of Alabama businesses. Here's how these
preferences work:
1) The Competitive Bid Law applies to the expenditure of funds for labor,
services, work, for the purchase of personal property with a value of $30,000
or more, and for the lease of personal property where the terms of the lease
require payment of $30,000 or more.
2) State law authorizes local preferences for acquisitions under the Competitive
Bid Law. Local preferences do not apply to contracts for improvements to
public property under the Public Works Law.
3) Resident Responsible Bidders- The City may award a bid to a responsible
bidder with a place of business within the City or its police jurisdiction if the
bid is no more than 5% more than the lowest responsible bidder. The City
may apply the 5% preference when the apparent lowest responsible bidder
is located anywhere outside the City or its police jurisdiction.
4) Foreign Entities- A foreign entity is a business that does not have a place of
business within the State.
5) Preference for Resident Responsible Bidders against Foreign Entities- The
City may award a bid to a responsible bidder with a place of business within
the city or its police jurisdiction if the bid is not more than 10% more than
the apparent lowest responsible bid submitted by a Foreign Entity.
6) Preference for Disadvantaged Businesses-The City may award a bid to a
"qualifying" responsible bidder with a place of business anywhere in the State
if the bid is not more than 10% more than the apparent lowest responsible
bid from a Foreign Entity. For purposes of this preference, a "qualifying"
responsible bidder is: (1) a woman-owned enterprise; (2) an enterprise of
small business, as defined in Section 25-10-3; (3) a minority owned business

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
enterprise; (4) a veteran-owned business enterprise; or (5) a disadvantaged-
owned business enterprise.
B. Summary of Preferences:
Local business has a 5% price preference over a lowest bidder that has a place of
business in Alabama but not local to the City. Local business has a 10% price
preference over a lowest bidder that does not have a place of business
anywhere in Alabama. A small, woman-owned; minority-owned; veteran-owned;
or disadvantaged owned business, that has a place of business in Alabama, has a
10% preference over a lowest bidder that does not have a place of business in
Alabama.
C. City Discretion:
The City has the sole discretion whether to apply these preferences to a particular
bid award, and to determine whether a responsible bidder meets the preference
categories described above.
D. "Place of Business":
The City considers a "place of business" to be a specific location actually occupied,
either continually or on a regular basis, by the owner or someone in the owner's
employment. It should be a place where the public can engage in commercial
transactions, or regular, routine operations are conducted by employees in
furtherance of the business enterprise. An occasional use or occupation of a place
for business purposes is not sufficient to constitute a place of business. Mere
unimproved pieces of property used simply for storage, or locations that serve
purposes primarily other than that single entity's "place of business," such as an
individual's home or residence, or an agent's or attorney's office who may
represent multiple parties out of that specific location, do not qualify as a "place of
business" for these purposes.
E. "Owned":
means 51% or greater active ownership by a person or persons of the designated
preference category.
F. Questions to be answered by all vendors (regardless of whether intending to claim a
preference):
1) Do you operate a place of business within the City of Mobile or the City's police
jurisdiction? If so, please describe the nature and location of your business facility
here, addressing the factors mentioned above.
2) If you do not have a place of business within the City or the City's police
jurisdiction, do you operate a place of business within the State of Alabama? If so
please describe.
3) Should the City consider your business: woman-owned, a small business, minority-
owned, veteran-owned, or disadvantaged-owned? If so, please provide any
evidence for why the City should consider your business to be characterized in
one or more of these categories. Please submit any current certifications you may

CITY OF MOBILE TR-001-26 TRANSIT BUIDLING - UPSTARIS RESTROOM AND BREAKROOM REPAIRS
have relating to these categories.
16. ALABAMA IMMIGRATION ACT
A. The State of Alabama Immigration Law (Act No. 2011-535 as amended by Act No.
2012-491), requires that Contractors not violate federal immigration law or
knowingly employ, hire for employment, or continue to employ an unauthorized
alien within the State of Alabama. In addition, Service Contractors are required to
enroll in the federal E-Verify program and submit verification of enrollment to the
City.
17. CITY OF MOBILE BUSINESS LICENSE
A. A City of Mobile Business License is required and must be current at time of bidding,
contract award, and throughout contract period.
B. ON ALL REQUIRED DOCUMENTS: City of Mobile Business License, the Alabama
Secretary of State Business Identity, the Alabama Secretary of State Certificate of
Authority (out of state contractors), E-verify documentation, and ACORD Insurance
Form, the Contractor's name shall be EXACTLY the same.
18. PUBLIC CONTRACTS WITH ENTITIES ENGAGING IN CERTAIN
BOYCOTT ACTIVITIES
A. Per State of Alabama Code, Section 41-16-5 (b), (Act No. 2016-312), subject to
subsection (c), a governmental entity may not enter into a contract governed by Title
39 or Chapter 16, Title 41, with a business entity unless the contract includes a
representation that the business entity is not currently engaged in, and an agreement
that the business entity will not engage in, the boycott of a person or an entity based
in or doing business with a jurisdiction with which this state can enjoy open trade.
B. (c) (1) This section does not apply if a business fails to meet the requirements of
subsection (b) but offers to provide the goods or services for at least 20 percent
less than the lowest certifying business entity.
C. This section does not apply to contracts with a total potential value of less than
fifteen thousand dollars ($15,000).
D Nothing in this section requires a business entity or individual to do business with
any other particular business entity or individual in order to enter into a contract
with a governmental entity.
END OF SECTION