Invitation for Bid
City of Killeen, Texas
Sealed bids will be received for:
Transfer Station Tipping Floor Resurfacing
Bid No. 20-04
Sealed bids will be received until 11:00 a.m.
on Thursday, November 21, 2019
Return Bid to:
City of Killeen
Attn: Purchasing Division
802 N. 2nd Street
Killeen, Texas 76541
CITY OF KILLEEN
BID # 20-04 Transfer Station Tipping Floor Resurfacing
P. 3 - NOTICE TO BIDDERS
P.4 - INFORMATION AND INSTRUCTION TO BIDDERS
P.8 - APPENDIX A - CITY OF KILLEEN TERMS AND CONDITIONS
P.13 – APPENDIX B – SPECIFICATIONS
P.15 – APPENDIX C – HOLIDAY SCHEDULE
P.16 – REFERENCES
P. 17 – CONFLICT OF INTEREST FORM
P.16 – NO ISRAEL BOYCOTT CERTIFICATION
1.) – DAVIS-BACON WAGE DETERMINATIONS
2.) – TRANSFER STATION BUILDING FOUNDATION PLAN
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NOTICE TO BIDDERS
BID NO. 20-04
Transfer Station Tipping Floor Resurfacing
CITY OF KILLEEN, TEXAS
Notice is hereby given that the City of Killeen will receive sealed bids for the Transfer Station Tipping Floor Resurfacing, addressed
to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E, Room 215 Killeen, Texas 76541, until 11am on
Thursday, November 21, 2019, where the bids shall be publicly opened and read aloud at approximately 11:15am at 802 N. 2nd
Street, Building E, Room 210. Bid submissions shall be plainly marked with the name and address of the bidder and “BID 20-04
Transfer Station Tipping Floor Resurfacing, 11am, November 21st, 2019”.
Pre-bid conference will be held at City of Killeen Transfer Station, 12200 HWY 195, Killeen, TX 76542; 11:00am, November 13,
Bid questions will be accepted until 12pm on November 18, 2019, and shall be addressed to Lorianne Luciano, Director of
Procurement at email@example.com ..
Bid packets may be obtained from the City of Killeen, Purchasing Division website at: https://www.killeentexas.gov/Bids.aspx,
Demand Star (http://www.demandstar.com/), and ESBD (http://portal.cpa.state.tx.us).
The City of Killeen reserves the right to reject any or all bids and waive any irregularities.
CITY OF KILLEEN, TEXAS
Lorianne Luciano, Director of Procurement and Contract Management
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INSTRUCTIONS TO BIDDERS
Preparation of Bids:
This is your notice that sealed bids, in duplicate, for Bid #20-04, Transfer Station Tipping Floor Resurfacing is subject to the
Terms & Conditions of this Invitation for Bids (General Terms and Conditions attached hereto, Appendix A) and such other contract
provisions, specifications or other data as are attached to this Bid (henceforth known as the bid packet). Bids will be received at the
Purchasing Office, 802 N 2nd Street, Building E, Room 215 Killeen, TX, 76541, until the hour of 11am, November 21st, 2019.
Directly after the bid deadline, the bids and read aloud at 802 N. 2nd Street, Building E, Room 210. Any bid received after the
closing time will be returned unopened. No late bids will be accepted. All bids shall be submitted as listed below. Complete bids
received by electronic means or complete faxed bid responses will not be considered.
One (1) original, signed and initialed in ink (not pencil), and one (1) copy of the entire bid packet shall be submitted at the
above location prior to the bid deadline. Please indicate which copy is an original within your bid submission. All bidder
markings on the bid packet shall be in a legible format in English. Any non-legible markings may make the bid non-responsive and
disqualify your bid submission. All errors or changes in the bid shall be corrected by striking through the error or change once with
ink. The bidder shall initial next to each correction made. All corrections shall be complete and final before submitting your bid by the
stated deadline. Bidders shall submit at least three (3) businesses as references of the proposed item, with addresses, telephone
numbers and contact persons.
The City of Killeen (or "City") reserves the right to reject any or all bids. The City reserves the right to evaluate any or all supplies
prior to bid award. Bid documents must be complete and sealed in an envelope when received by the Purchasing Office. Bids must be
plainly marked on the outside of the envelope as follows: Bid No. 20-04, Transfer Station Tipping Floor Resurfacing, 11am,
November 21st, 2019. All bidder submissions shall also have the bidder’s name with contact information marked on the outside
of the envelope.
In the case of inclement weather or any other unforeseen event causing the City to close for business or delay opening, bids will be
received and opened the following business day at the designated time stated herein. For example, if bids are due on Wednesday at
2:00 p.m. and the City is closed on Wednesday for bad weather or an unforeseen event, the bids will be accepted until Thursday, 2:00
p.m. or if bids are due at 2:00 p.m. on Wednesday, but the City opened at 10:00 a.m. on Wednesday due to bad weather or an
unforeseen event, then bids will be accepted until Thursday, 2:00 p.m.
Any questions or requests for clarification must be submitted to the Purchasing Office, in writing, to Lorianne Luciano, Director of
Procurement and Contract Management at firstname.lastname@example.org prior to 12:00 pm on November 18, 2019. Please
indicate “Bid 20-04 Questions” in the subject line of your email. There will be no exceptions. All responses to the questions will be
sent to all known bidders who have expressed interest in this bid. Unauthorized contact regarding this Invitation to Bid with any City
of Killeen employees or contractors may result in disqualification. Any oral communications will be considered unofficial and non-
binding on the City of Killeen. Bidders should rely only on written statements issued by the individual named above.
Responses/Property of the City of Killeen:
All materials submitted in response to this request become the property of the City of Killeen. Selection or rejection of a response does
not affect this right.
No Obligation to Buy:
The City of Killeen reserves the right to refrain from contracting with any bidder. The release of this Invitation for Bids does not
compel the City of Killeen to purchase.
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Cost of Preparing Bids:
The City of Killeen is not liable for any costs incurred by bidders in the preparation and presentation of bids and demonstrations
submitted in response to this Invitation to Bid.
Withdrawal of Bid:
A bidder may withdraw a bid that has been submitted at any time up to the bid opening due date and time. To accomplish this, a
written request signed by an authorized representative of the bidder shall be submitted to SolicitationQuestions@killeentexas.gov.
Once the bids are opened, all bids shall be valid for a period of ninety (90) days after the bid opening.
The City of Killeen will not be liable for any errors in any bidder’s bid. Bidders will not be allowed to alter bids after the deadline for
the submission of bids.
When, after the opening and tabulation of bids, a bidder claims error, and requests to be relieved of award, it will be required to
promptly present corrected data in writing signed by an authority figure with the company. This written response shall be received
by the Purchasing Division within two (2) business days after the stated bid open time and date. The Purchasing Division will
review the data and if the City is convinced, by clear and convincing evidence, that an honest, mathematically excusable error or
critical omission of costs has been made, and said error is legally excusable, the bidder may be relieved of its bid. The City will make
a determination within ten (10) business days of receipt of the written response and notify the bidder of the outcome.
Single Bid Response:
A single response to this Invitation for Bids may be deemed a failure of competition and in the best interest of the City of Killeen, the
response received may be rejected.
Award of Bid:
The City will award the bid, if any, in a manner described in section 10 of the General Terms and Conditions. The anticipated date
of the notice of award is December 18th, 2019.
The City shall be billed only for the items awarded in this bid. The City of Killeen is sales tax exempt. The bidder shall have the
capability to invoice accurately, making any corrections on the original invoice. Invoices shall be correct when received with the
prices shown within your bid submission.
If a discrepancy is found on any invoice, the City department will phone your customer service point of contact for correction.
Payment of a corrected invoice will be made in thirty (30) days once the corrected invoice has been received. Unless the bidder has
provided discount payment terms such as 2% 15 net 30 days, no down payment or advance payment of any kind shall be made. In no
circumstances should any invoice dispute last longer than thirty (30) days.
All invoices shall be submitted to the City of Killeen, Attn: Transfer Station, 12200 HWY 195 Killeen, Texas 76542.
PAYMENT TERMS: Specify other payment options:
Check box if you offer a prompt payment discount: %_________. Specify terms:
Check box if you accept MasterCard for payment (City of Killeen Procurement Card or P-Card).
Check here if the prompt payment discount applies to the MasterCard payment.
Point of contact to resolve issues (delivery or invoice):
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