Transcription Services for Quentin N Burdick Memorial Health Care Facility in Belcourt, ND

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Contract Opportunity

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 13. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1. The Quentin N Burdick Memorial Health Care Facility (QNBMHCF) in Belcourt, ND intends to award a Firm-Fixed Price, Commercial Service, Purchase Order, in response to Request for Quote (RFQ) RFQ-25-BSU-1512551.

1. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 01/17/2025.

1. This RFQ is issued as a Small business set-aside and the associated NAICS Code is 561410, which has a small business standard of 19M.

1. The quoted unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Complete the attached Price Schedule for:

1. Transcription Services 08/01/2025 – 07/31/2026 –Amount $______________


2. Transcription Services 08/01/2026 – 07/31/2027 –Amount $______________


3. Transcription Services 08/01/2027 – 07/31/2028 –Amount $______________

1. To provide transcription services to support the mission of the Quentin N Burdick Memorial Health Care Facility.

1. The period of performance will be from 08/01/2025 to 07/31/2028.

1. FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023).

1. Quotes shall be submitted on company letterhead stationery, signed, dated and it shall include:

1. Solicitation number RFQ-25-BSU-1512551.


2. Closing Date: July 28, 2025 at 3:00 pm CST.


3. Name, address and telephone number of company and email address of contact person.


4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary.


5. Price and any discount terms.


6. “Remit to” address, if different than mailing address.


7. A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically).


8. Acknowledgment of Solicitation Amendments (if any issued).

Basis of award is Lowest Price, Technically Acceptable “LPTA” quote package. All of the above is required in order to be considered technically acceptable.

1. Ability to meet the delivery schedule


2. Ability to provide the specified items listed


3. Award will be made on an “all-or-none” basis to the lowest responsive and responsible offeror.

1. FAR 52.212-3 Offer Representations and Certifications-Commercial Products and Commercial Services (May 2024) See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

1. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) – See attachment; in by reference.

1. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jan 2025) - See attachment for full text.

1. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

1. Offers will be accepted electronically, Submit via e-mail to the following:

Quentin N Burdick Memorial Health Care Facility

Attn: Farrah Azure, Purchasing Agent

Email Farrah.Azure@ihs.gov

Questions in regards to this solicitation shall be submitted in writing by email, no later than July 28, 2025 3:00pm CST.

Contractors will need your Unique Entity ID, TIN number, and be registered with www.sam.gov.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract.

ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 30 days from the date of receipt by the Government.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system.

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

Attachments/Links