Transcription Services for Police Reports and Audio/Video Recordings

Agency: City of Milpitas
State: California
Type of Government: State & Local
NAICS Category:
  • 334310 - Audio and Video Equipment Manufacturing
  • 512110 - Motion Picture and Video Production
  • 561410 - Document Preparation Services
Posted Date: Jan 6, 2026
Due Date: Feb 10, 2026
Solicitation No: 25-1186
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Project ID: 25-1186

Title: Transcription Services for Police Reports and Audio/Video Recordings

Addenda: 0

Release Date: 1/6/2026

Due Date: 2/10/2026

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Transcription Services for Police Reports and Audio/Video Recordings
Request For Proposal
Police Department
20857 , 95261 , 96124 , 96147 , 96172
Project ID: 25-1186
Release Date: Tuesday, January 6, 2026
· Due Date: Tuesday, February 10, 2026 12:00pm
Posted Tuesday, January 6, 2026 8:57am
All dates & times in Pacific Time
Draft Response No Bid34 days, 18 hours, 49 minutes


Post Information

Posted At:Tue, Jan 6, 2026 8:57 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No
Overview


Summary

Through this Request for Proposals (“RFP”), the City is seeking transcription services for police reports and audio/video recordings. Transcriptions must be provided back to the City within 3 hours, and the service must be available 24 hours per day and 365 days per year.

Minimum Qualifications: Services must be Health Insurance Portability and Accountability Act (HIPAA) compliant, AND the awarded vendor must be Criminal Justice Information Services (CJIS) certified.

Qualified vendors shall have demonstrated expertise in providing these services and shall provide documentation demonstrating compliance with the Minimum Qualifications for this RFP.

This RFP, including the Scope of Work, provide additional details, requirements, and expectations.



Timeline

Release Date:
January 6, 2026
Question Submission Deadline:
January 20, 2026, 12:00pm
Proposal Submission Deadline:
February 10, 2026, 12:00pm
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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