Trail Mountain Lop and Scatter
Division of Wildlife Resources. Restricted to the State of Utah Rangeland Pre-Qual list only. Ferron-Price Ranger
District, approximately 176 acres.
4/7/2021 4:00 PM MDT
4/21/2021 2:00 PM MDT
Invitation for Bid
Sealed Until 4/21/2021 2:00 PM MDT
AVL - NOT FOR VENDOR USE
07 April 2021
Issuing Procurement Unit
Conducting Procurement Unit
State of Utah Division of Purchasing
State of Utah Division of Wildlife Resources
INVITATION FOR BIDS
Trail Mountain Lop and Scatter
This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any
provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and
then Utah Administrative Code will take precedence.
Purpose of this Solicitation
The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Thinning, lop, and
scatter services. Please see Attachment B Scope of Work for additional information.
Closing date and time
The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile
may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for
directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated
The bid opening for this solicitation will NOT take place in person. “Unofficial Results” will be posted to the solicitation in SciQuest
after the solicitation has closed. The Unofficial Results DO NOT constitute an award for the bid. Unofficial Results are being
uploaded online in order to promote fairness to all vendors, regardless of physical geographic location.
Location and Description:
The Trail Mountain Wildlife Habitat Enhancement and Aspen Regeneration Project is designed to reduce late seral conifer stands and
stimulate aspen regeneration within the project by applying prescribed burning and hand thinning.
This contract requires the contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals to hand
thin, lop, and scatter approximately 176 acres of small diameter conifer encroaching into aspen stands within the Trail Mountain
Project area. Project related activities must be completed before Sept 30, 2021.
The Trail Mountain Wildlife Habitat Enhancement and Aspen Regeneration Project area is within the Ferron-Price Ranger District on
the Manti-La Sal National Forest in Emery County in the State of Utah. The cutting units are located approximately 12 miles north-
west of Orangeville, UT in Township 17 South, Range 6 East, Sections 26 and 27 of the Salt Lake Meridian. Elevation Range from
8,900 feet to 9,300 feet within the project area.
Center of Unit 1: N 39º 19’ 07.4” x W 111º 13’ 33.56”
Center of Unit 2: N 39º 18’ 47.04” x W 111º 13’ 03.88”
Center of Unit 3: N 39º 18’ 31.65” x W 111º 12’ 48.38”
Vegetation within cutting units consists of aspen and mixed conifer. Terrain within cutting units is generally flat and rolling with an
average slope of approximately 10%.
Access to the work:
Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep
trails. Four (4) wheel drive vehicles are recommended in and around the project area. Some of the areas may need ATV/UTV’s to
access the units. It will be the contractor’s responsibility to transport personnel and equipment to the work site.
Driving Directions: From Orangeville, UT take Highway 29 west towards Joes Valley reservoir for approximately 8 miles. Turn right
onto Forest Road 040 (Cottonwood Creek). Follow FR 040 for approximately 10 miles then turn left onto Forest Road 034. Follow
FR034 for approximately 7.5 miles to the edge of unit 1. Most dirt access roads will require a 4wd vehicle (See attached transportation
Objective: Remove ALL live conifer less than 9” DBH from within treatment unit.
1. Hand Thin:
Cut ALL conifer less than 9”DBH within treatment unit.
All cut conifer trees shall be completely severed from the stump(s).
Stump heights should be 9” inches or less on the uphill side.
Stumps will have no remaining live limbs greater than 1/4 inch in diameter.
Aspen and/or conifer greater than 9” DBH will not be cut unless necessary to meet project objectives.
2. Lop/Scatter: Slash from cut trees will be lopped/scattered in a manner to minimize concentrations of hazardous fuels.
All material less than 9” in diameter shall be cut into lengths less than 4ft long and scattered.
Scattered material will be cut and scattered such that no branches are higher than 18” above the ground.
Additional treatment specifications:
1. The following areas shall be free from treatment slash and tree boles created by this project:
• Powerline Corridors.
• Roadways and road edges for a distance of 15 feet.
• Perennial (flowing) streams for a distance of 15 feet.
• Cut and fill slopes.
• Ditches, rolling dips, water bars, and other water management features.
• Culverts for a distance of 15 feet.
• Improvements such as established trails, telephone poles, power lines, stock driveways, fences, established land corners, etc. for a
distance of 15 feet
2. Vehicle travel is limited to designated routes; off road/trail vehicle travel is prohibited.
Acreage is determined with computer software and is two-dimensional. It will be the responsibility of the bidder to bid accordingly.
Total acreage may be increased/decreased by up to 15% depending upon funding and bid cost per acre.
Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit. It will be the contractor’s
responsibility to provide a GPS that is capable of loading project areas from a computer. The project boundaries will not be marked
and it will be the responsibility of the contractor to know how to use and read a GPS to find project boundaries and to stay within them
while cutting the trees.
Government staff will identify unit boundaries for the work executed under the contract through GPS shapefiles. The Contractor shall
immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their
It will be the contractor’s responsibility to provide a GPS that is capable of loading treatment units from a computer.
The COR and/or PI will do periodic inspections which may include compliance monitoring plots to ensure consistency with contract
CONTRACTOR FURNISHED PROPERTY AND SERVICES:
The Contractor shall furnish Equipment on a fully-operational basis, with competent, fully-qualified operators, and shall meet the
1. Be capable of falling coniferous tree species up to (9) inches in diameter leaving stumps no higher than (9) inches above ground
level on the uphill side.
2. Equipment shall be free of fluid leaks and be in good operating condition.
3. Equipment shall be washed before entering and exiting Forest Service lands. All soil and plant parts shall be removed to prevent
the spread of noxious weeds in and out of the project area.
4. Contractor shall maintain an adequate workforce with a minimum of 8 persons at all times to ensure timely completion of the work.
5. Contractor shall designate one English literate supervisor for each crew. No more than 15 persons shall be supervised by one
supervisor. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be
submitted in writing to the Contracting Officer at least 24 hours prior to the change taking effect.
6. Person designated by the Contractor as supervisor must remain with and effectively direct the crew by (1) making periodic
inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper
work methods encountered.
7. Emergency transportation will be provided by the Contractor at all times. Crewmembers shall not be allowed to work alone.
8. Work in this contract requires the contractor to have GPS capabilities in order to identify treatment areas, leave islands and/or
project boundaries. GPS equipment must have an accuracy of +/- 5 meters and be capable of accepting/uploading shapefiles or track
logs. The government will provide shapefiles or track logs electronically (via email or at the pre-work meeting) to the contractor which
will identify treatment unit boundaries and leave islands within the project area boundary. It is the responsibility of the contractor to
upload the shapefiles to the GPS equipment and provide any technical support for problems with the contractor owned equipment.
EQUIPMENT AND WORKMANSHIP:
All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose
intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and
competent manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to
be incompetent, careless, or otherwise objectionable.
GOVERNMENT FURNISHED PROPERTY:
No Government property shall be furnished on this project.
This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.
Length of the Contract
Performance window: June 1, 2021 to September 30, 2021
Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number
The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the
conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS21-204.
This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this
There will be no site visit for this project, it is strongly recommended that each potential bidder ensure that he/she has a complete
understanding of the requirements of this project. Bidders are urged to inspect the site where services are to be performed and to
satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the
information is reasonably obtainable.
Shape files and maps are attached in the solicitation.
Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for
informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any
contractual interpretation or dispute related to this project.
Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee
members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.
Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that
the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.
Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with
independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth
in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not
destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense.
Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.
Evaluation of Bids
Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by
the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any
bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.
Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder
submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with
independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or
Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior
to the closing date.
To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer
Attachments, Questions, and Items.
The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory
minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in
order to submit a bid.
The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-
negotiable, and other documents required for this IFB.
The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.
The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide
Bidders must review each section of this IFB carefully.