2026-07.2 Traffic Supplies

Office of County Commissioners
130 Jacobs Way, Suite 302, Clarkesville, GA 30523
706-839-0200
www.habershamga.com
REQUEST FOR PROPOSALS
Habersham County Board of Commissioners is soliciting proposals for:
IFB 2026-07.2 Traffic Control Supplies
IFB Released April 15, 2026
Deadline for Proposal Questions May 1, 2026, at 2:00 PM EST
Proposals due May 12, 2026, by 2:00 PM EST
Tentative Award Date May 22, 2026
SUBMIT PROPOSALS TO:
Habersham County
Purchasing, Finance Department
"Traffic Control Supplies"
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
purchasing@habershamga.com
706-839-0200
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Office of County Commissioners
IFB 2026-07.2 Traffic Control Supplies
Proposals Due Tuesday, May 12, 2026
No later than 2:00PM EST
IFB 2026-07 Traffic Control Supplies
Timeline............................................................................................................ 1
Table of Contents.............................................................................................. 2
Submittal Requirements, Qualifications and Experience............................................ 3
Qualifications and Experience.............................................................................. 3
Terms & Conditions............................................................................................ 3-5
Insurance Coverage Requirements....................................................................... 5
Scope of Work.................................................................................................. 6
Questions and Interpretations.............................................................................. 6
Sample Contract............................................................................................... 7-8
Bidder Pricing Sheet.......................................................................................... 9-10
Contact Page.................................................................................................... 11
W-9................................................................................................................ 12
E-Verify Agreement and Affidavit ........................................................................... 13
ACH Form......................................................................................................... 14
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Submittal Requirements
Each bidder must submit their proposal, enclosed in a sealed envelope or box, and
marked with the bidders' name, address, and labeled: Traffic Control Supplies and
addressed to:
Habersham County
Purchasing, Finance Department
130 Jacobs Way, Suite 302
Clarkesville, GA 30523
Proposals shall be received no later than 2:00 PM, May 12, 2026, at Habersham
County's Administration Building at 130 Jacobs Way, Clarkesville, GA 30523, at which
time and place all proposals will be publicly opened and acknowledged.
All proposals shall constitute, for a period of 90 calendar days, an irrevocable
offer to provide the goods/services set forth in the specification and proposal.
Hand delivered copies may be delivered to the above address ONLY between
the hours of 8:00 AM and 5:00 PM, Monday through Friday, to the Board of
Commissioners Office, Suite 302, located on the top floor, excluding holidays observed
by the Habersham County Board of Commissioners. For a complete listing of holidays,
please visit http://www.habershamga.com.
Qualifications and Experience
Proposals must provide the following information to establish the qualifications and
experience of the Bidder:
1. Certification that the Bidder or its officers or any predecessor companies
are not under any part of the Bankruptcy Act nor ever filed under the Bankruptcy
Act within the previous seven years.
Terms & Conditions
1. The initial term of the contract award as a result of this IFB shall be from
July 1, 2026, through June 30, 2027. The contract may be renewed according to
the terms stated herein for two (2) additional one (1) year periods. For any of the
two (2) potential contract agreement extensions the vendor may request an
increase provided the increase does not exceed to ten percent (10%) and must
be agreeable to both parties. Additionally, Habersham County has the right to
cancel this contract with 60 days' written notice upon unsatisfactory service.
2. Submittals received after the due date and time will not be considered.
Modifications received after the due date will not be considered. The Habersham
County Government assumes no responsibility for the premature opening of a
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proposal not properly addressed and identified, and/or delivered to the improper
designation.
3. Habersham County reserves the right to reject any and all proposals. The
County will not discriminate against any vendor submitting a bid because of race,
creed, color, national origin, or handicap. The County is an equal opportunity
employer.
4. Habersham County encourages all proposers to promote opportunities for
diverse business, including Minority Business Enterprises ("MBE"), Female
Business Enterprises ("FBE"), and Small Business Enterprises ("SBE") to be
included as sub-consultants and/or bidders. However, nothing herein should be
construed to indicate that a MBE, FBE, or SBE may not apply and be selected
independently. MBEs, FBEs, and SBEs that meet qualifications of this IFB are
encouraged to submit their proposals for consideration.
5. Habersham County reserves the right to exercise discretion and apply its
judgement with respect to all bid proposals submitted. The County also reserves
the right to reject all proposals, either in part or in its entirety, or to request and
obtain, from one or more of consulting firms submitting proposals, supplementary
information as may be necessary for County staff to analyze the bid proposals.
6. Habersham County may elect to award a contract in multiple phases, as is
deemed to be in the County's best interest. Should the County award projects in
phases, the County reserves the right to award the phases to the same firm. All
proposals submitted in response to the IFB become property of Habersham
County and public records and will be subject to public view.
7. All proposals shall constitute, for a period of 90 calendar days, an
irrevocable offer to provide the goods/services set forth in the specifications and
proposal.
8. At no time shall the successful vendor reproduce Habersham County's logo,
return address or any other identifying or proprietary information for any other
purpose. Also, the vendor shall not use Habersham County in any advertisements
without the written consent of the County. Refer to
https://www.habershamga.com/document_center.cfm?fid=277&ysnDC=1; County
Commissioners Documents and Information; to download a copy of the Application
for Permission to Use County Logo.
9. Habersham County Government is tax exempt. The selected vendor will be
provided with Habersham County's Sales and Use Tax Certificate of Exemption
number upon request.
10. All bidders will be required to provide a Certificate of Insurance as proof of
insurance and Workman's Compensation Insurance while under contract with
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Habersham County. Workman's Compensation Insurance should be as required
by the State of Georgia.
11. Information provided within the bidder's proposal are subject to open
records request per Georgia Law. For more information, please visit
https://www.habershamga.com/open-records-request.cfm.
12. Habersham County follows the purchasing policies and procedures adopted
on October 21, 2024 through Habersham County Ordinance to Chapter 1; Article
4, Division 2. Refer to
http://www.habershamga.com/document_center.cfm?fid=339&synDC=1; Finance
Department Policies; for complete document.
Insurance Coverage Requirements
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE,
WORKER'S COMPENSATION LIABILITY INSURANCE, AND ANY OTHER
INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND
ADMINISTRATIVE LAW.
Such proof shall be submitted with the bid/proposal and show evidence of
insurability satisfactory to Habersham County as to form and content. If the bid is selected
by the County, the Bidder must maintain, at a minimum, the insurance policies and
minimums indicated in the selected bid. If the Bidder maintains broader coverage and/or
higher limits than shown in the bid, Habersham County shall be entitled to coverage for
the higher limits maintained by the Bidder.
Any and all Insurance Coverage(s) and Bonds required under the terms and
conditions of the contract shall be maintained during the entire length of the contract,
including any extensions or renewals thereto, and until all work has been completed to
the satisfaction of Habersham County. Evidence of said insurance coverages shall be
provided on or before the inception date of the Contract.
Bidder shall provide written notice to Habersham County immediately if it becomes
aware of or receives notice from any insurance company that coverage afforded under
such policy or policies shall expire, be cancelled or altered.
Certificates of Insurance are to list Habersham County Government, its' Officers,
Officials and Employees as an Additional Insured (except for Workers' Compensation and
Professional Liability). This insurance shall apply as Primary Insurance before any other
insurance or self-insurance, including any deductible, non-contributory, and Waiver of
Subrogation provided in favor of Habersham County. If Habersham County shall so
request, the Bidder will furnish the County for its inspection and approval such policies of
insurance with all endorsements, or confirmed specimens thereof certified by the
insurance company to be true and correct copies.
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The obligations for the Bidder to procure and maintain insurance shall not be
constructed to waive or restrict other obligations. It is understood that neither failure to
comply nor full compliance with the foregoing insurance requirements shall limit or relieve
the Bidder from any liability incurred as a result of their activities/operations in conjunction
with the Contract and/or Scope of Work.
Scope of Work and General Conditions
Habersham County seeks to contract for the ordering and delivery of traffic control
supplies. All supplies must be of high quality and meet the following standards:
1. Signs and blanks shall be 0.080" aluminum. Unless otherwise noted, all
sheeting and lettering must be 3M-HIP (high intensity prismatic) grade,
reflective, and must comply with Georgia Department of Transportation
specifications.
2. Street sign blanks must be extruded aluminum, 9" wide, 0.250" rail thickness,
0.080" minimum blade thickness, 3-1/2" center to center hole spacing.
3. All signs must be shipped separated with heavy duty coated paper, sorted by
type of sign, packaged in quantities of 10 or less for sizes 30" x 30" and 5 or less
for sizes 36" x 36" and above, in a cardboard envelope. The MUTCD number
and quantity of signs inside package must be written on the outside of the
cardboard envelope.
4. Custom signs up to 3'x5'.
Questions and Interpretations
No inquiries or interpretation of meaning concerning this Request for Proposal will
be made to any interested party orally. Every inquiry or request for interpretation should
be made in writing via e-mail. All inquiries and requests for interpretation should be sent
via e-mail to purchasing@habershamga.com. All questions and all answers will be
posted on the website www.habershamga.com. It will be the responsibility of interested
parties to periodically check the website for any new information.
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SAMPLE CONTRACT
STATE OF GEORGIA CONTRACT IFB #2026-7.2
COUNTY OF HABERSHAM
Traffic Control Supplies
This agreement made and entered into this the day of , 2026, by and between
the Board of Commissioners of Habersham County, Georgia (Hereinafter referred to as "County")
and Company Name hereafter referred to as "Contractor").
Witnesseth:
Whereas the County intends to contract to provide for Traffic Control Supplies - IFB #2026-07.2,
herein referred to as the "Project" and has entered into an agreement for the necessary services
provided by the project and whereas, the Contractor desires to perform the project and for the
contract costs as detailed.
Habersham County's IFB #2026-07.2 issued on April 15, 2026, the Bidder's response (All originals
are on file in the Habersham County Purchasing Department, 130 Jacob's Way Clarkesville, GA
30523), and this contract are all incorporated into and made a part of this agreement by reference.
$$$$ (price not to exceed)
Attachments: All terms and conditions; Contractor's Bid response; Contractors cost data
If any paragraph, sub-paragraph, sentence, clause, phrase or any portion of this agreement shall be
declared invalid or unconstitutional by any Court of competent jurisdiction or if the provisions of any
part of this agreement as applied to any particular situation or set of circumstances shall be declared
invalid or unconstitutional, such invalidity shall not be constructed to affect the portions of this
agreement not so held to be invalid or the application of this agreement to other circumstances not
so held to be invalid. It is hereby declared to be the intent of the parties to this agreement to provide
for separate and divisible parts, and to hereby adopt any and all parts hereof as may not be held
invalid for any reason.
In witness whereof, the parties hereto have hereunto set their hands and affixed their seals the day
and year first above written.
Subscribed and sworn to in our Habersham County, Georgia
presence this day of
, 2026 By:
xxx
Notary Comm. Exp. Chairman, Board of
Commissioners
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Subscribed and sworn to in our Contractor
presence this day of
, 2026 By:
Notary Comm. Exp Title:
-Remainder of page intentionally left blank-
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Bidder Pricing Sheet - IFB 2026-07.2
IFB 2026-07.2 Traffic Control Supplies
Habersham County Department of Public Works
** All quantities are approximate and do not constitute commitment to purchase**
Company Name:
Typical Lead Times:
Description Size QTY Unit Extended Part
(Estimated) Price Price Number
1 "STOP" sign *3M-HIP Sheeting 30"x30" 40
2 "Stop Ahead" *3M-HIP Sheeting 36"x36" 15
3 "All Way" plates *3M-HIP Sheeting 18"x6" 15
4 Standard chevron sign *3M-HIP
24"x30" 25
Sheeting
5 White reflective *3M-HIP Sheeting.
Standard MUTCD size black border
inset from edge. MUTCD size
24"x30" 25
"SPEED LIMIT" legend (two lines at
top, no numbers at bottom, universal
hole punch sq/dia)
6 Yellow reflective *3M-HIP Sheeting
and a standard MUTCD size black
border inset from edge (universal 36"x36" 15
hole punch sq/dia) - standard
legends
7 Yellow reflective *3M-HIP Sheeting
and a standard MUTCD size black
border inset from edge (universal 30"x30" 50
hole punch sq/dia) - standard
legends
8 Aluminum blanks, various sheeting,
24"x30" 30
universal hole punch sq/dia
9 Yellow reflective *3M-HIP Sheeting
and a standard MUTCD size black
border inset from edge (universal 24"x24" 30
hole punch sq/dia) - standard
legends
10 Blanks with yellow reflective *3M-HIP
Sheeting and a standard MUTCD 18"x18" 30
size black border inset from edge
11 White *3M sheeting, black letters &
border with legend to read: "WATCH 24"X10" 5
FOR PEDESTRIANS"
12 Street Sign Blank (extruded green 9" x
50
hip) various
14 High Yellow aluminum sign "PASS
36"x18" 6
AT OWN RISK"
15 "MOWERS AHEAD" Mesh with vinyl
36" 6
pockets
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16 Heavy-duty ribs for 36" mesh sign
19 T-stand, sign stand, low speed
24
approved, NCHRP350
20 Continuous flash 24/7, double 12"
LED yellow/amber, polycarbonate
head, 80 watt solar panel, with
mounting bracket, aluminum lockable 4
battery box, SPLasher, and wiring.
Partially assembled to mount to
existing pole.
21 55 amp, 12V, AGM battery,
4
Dimensions: 9.40"x5.50"x8.20"
22 School zone - wireless unit with
900MHz radio (1500ft range). NEMA
TS-2 and FCC approved.
Programmable with Crosslink USB; 4
secondary unit when paired with
Crosstalk-SZ-10. Requires
AntennaKit-1
23 Antenna for 900MHz radio (SH-
MPANTENNA6) - Includes cable 4
(CW-900-Cable-10).
24 USB Control Module with 900 MHz
radio for programming crosstalks (for
use with units radio only). Crosstalk
4
Computer Software (CT-Computer-
SW) required to operate. ~1500ft
range
25 School Zone Software to use with
4
Crosslink-USB-1
26 Generic Square Sign (congested
area) - 36", high intensity, 8 LEDs,
4
square shaped. Mounting kit
(FAMUTCDKIT) included.
27 Square anchor - 12 gauge (25 per
30"x2.25" 200pcs
bundle)
28 Generic Square Sign (MUTCD #
needed). High intensity, 8 LEDs,
DC20
Solar pack with mounting bracket,
36" 4
SPLasher (controller) and 18a
battery. Square-shaped. Mounting kit
(FAMUTCDKIT) included.
HIP yellow congested area.
29 Upgrade ECO box from a 1 battery
4
cabinet to a 2 battery cabinet
30 20watt solar panel 4
31 Add battery pack - 18 amp, 12V,
AGM battery, 4
Dimensions7.13"x2.99"x6.54"
32 Bumpie(TM) Speed Bump 6' Striped
24
Yellow
33 Galvanized rebar spikes 14" for
speed bump and parking clock 110
asphalt installation
10