TRAFFIC SIGNAL, SIGNS, AND MARKINGS MAINTENANCE - RFP 2026-010

City of Tucker
Request for Proposal
RFP 2026-010
TRAFFIC SIGNAL, SIGNS, AND MARKINGS
MAINTENANCE
BID MANUAL
City of Tucker
1975 Lakeside Parkway, Suite 350
Tucker, Georgia 30084

City of Tucker Request for Proposal
RFP 2026-010
Traffic Signal, Signs, and Markings Maintenance
INVITATION: The City of Tucker is now accepting proposals for qualified contractors to provide
maintenance services to traffic signals and transportation signs throughout the City under the
direction of the Public Works Department. Proposals will be accepted until the date and time listed
below and will be awarded to the most responsible and responsive proposer submitting proposal
which is deemed to be the most advantageous to the city. Addenda and updates to this bid manual
will be posted on the City of Tucker website http://tuckerga.gov/bids or may be requested by
emailing procurement@tuckerga.gov.
BID ACTIVITY SCHEDULE
RFP Issued March 24, 2026
Pre-Bid Conference N/A
Deadline for Questions April 14, 2026, at 1:00pm EST
Responses to Questions Posted (Addenda) April 17, 2026
Proposal Deadline April 30, 2026, at 1:00pm EST
Scoring by Evaluation Committee May 1 - 8, 2026
Award at Council Meeting June 8, 2026 (Tentative)
SCOPE OF WORK: Refer to Exhibit A.
PRE-PROPOSAL CONFERENCE: N/A
QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov. Reference RFP 2026-
010 in the subject line of the email.
ADDENDA: Responses to the questions received will be by addenda and will be posted on the
City website www.tuckerga.gov/bids. The signed acknowledgement issued with each addendum
must be submitted with the proposal. It is the vendors' responsibility to verify if any addenda were
created.
SUBMITTAL REQUIREMENTS: Consultant shall submit RFP Response electronically to
procurement@tuckerga.gov so that it is received no later than April 30, 2026 at 1:00pm EST with
the subject line "Submittal: RFP 2026-010". The email must contain the vendor's contact
information. The submittal shall be two PDF files:
1. The proposal shall be named "<Company Name>.RFP 2026-010.Bid Submittal.pdf".
2. The Cost Proposal shall be named "<Company Name>.RFP 2026-010.Cost Proposal.pdf"
The submittal email will be opened to confirm receipt of the submittal; however, the attached PDF
files will remain unopened until the public opening.
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PROPOSAL OPENING: All proposals received prior to the deadline will be opened publicly on
April1 30, 2026 at 1:00pm EST at Tucker City Hall located at 1975 Lakeside Parkway, Suite 350,
Tucker GA. A listing of submittals received prior to the bid deadline will be posted on the City
website www.tuckerga.gov/bids following the opening of the proposals.
DOCUMENT SUBMITTAL REQUIREMENTS:
1. Proposal, including understanding and approach, related experience and references,
personnel qualifications.
2. Cost Proposal (provided)
3. Equipment List
4. W-9 Form (provided)
5. Certificate of Insurance
6. Notarized E-Verify Affidavit Form (provided)
7. Notarized Oath of Non-Collusion (provided)
8. Acknowledgement of Addendum issued with each Addendum.
9. Contact Information Form (provided)
All responses must be received electronically by the Bid Deadline. (Addenda will show any
schedule updates). No bids will be received orally, by phone, or by sealed paper documents. Only
electronic bids in accordance with submittal requirement instructions will be accepted. Late bids
will not be considered. Bids received after the bid deadline will be filed unopened. The City of
Tucker reserves the right to reject any and all bids or any part, to waive any formalities to make
an award and to re-advertise in the best interest of the City. The City reserves the right to consider
past performance in determining the responsibleness of bidders.
The City reserves the right to negotiate pricing with the top scoring bidder and may, in its
discretion, award a contract to the responsible and responsive proposer submitting the proposal
which is deemed to be the most advantageous to the City, price and other factors being considered,
as described in the selection criteria.
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SCOPE OF WORK
EXHIBIT A
City of Tucker Request for Proposal
RFP 2026-010 Traffic Signal, Signs, and Markings Maintenance
INTRODUCTION
The City of Tucker (City) is seeking qualified contractors to provide maintenance services to
traffic signal and transportation signs throughout the City under the direction of the Public
Works department in accordance with terms outlined in this Request for Proposal. The City
intends to select one contractor through a qualification-based selection process and intends to
execute a one-year contract with three optional one-year extensions beginning July 1, 2026.
BACKGROUND
The City has a population just under 40,000 people and covers a geographical area of
approximately 20 square miles. The city maintains approximately 5,000 signs, 69 traffic
signals, 3 pedestrian actuated signals, 28 flashing beacons, 22 school flashers, 12 radar speed
signs, and rectangular rapid flashing beacons (RRFBs).
A. GENERAL SCOPE OF WORK
The selected contractor will be required to provide certified personnel, vehicles, equipment,
and materials as necessary to maintain the traffic signals, signs, and related equipment. The
selected firm must have the resources and abilities to install various traffic signal poles,
controller cabinets, vehicle detection, overhead and post mounted signs, and other associated
equipment.
1. Minimum Qualifications
The contractor must meet the following minimum qualifications:
* Experience within the last 5 years providing traffic signal maintenance and sign
maintenance.
* At least one technician with an International Municipal Signal Association (IMSA)
Level Two traffic signal field technician certification assigned to the contract and
working under the supervision of a Level Three technician.
* At least one Level 1 Sign and Pavement Marking Technician assigned to the
contract.
* At least one Level 1 Roadway Lighting Technician or Electrical Contractor licensed
in Georgia assigned to the contract.
In addition to these minimum qualifications, the contractor will be expected to provide
adequate personnel to perform signal and sign maintenance during normal business hours
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and on-call, after-hours service on an as needed basis. The contractor will provide crew(s)
with the proper number of staff and equipment to perform the scope described herein.
Adequate personnel must be provided to meet safety requirements at all times including
personnel with traffic control certification. Equipment will be maintained in a clean and
professional condition reflecting the cities' high standards.
For all work provided, the Contractor will meet the following general requirements:
* Provide services under the direction of the Public Works Department the City of
Tucker
* Comply with all OSHA and other applicable federal and state statutes, regulations
and standards for workplace safety and all applicable laws regarding hazardous
material.
* Complete work in accordance with the Georgia Department of Transportation
technical standards and specifications and with the Manual of Uniform Traffic
Control Devices (MUTCD) unless otherwise directed.
* Communicate with the Mayor, City Council and media services only through the
Director of Public Works of each city, unless otherwise authorized.
* Dispose of all construction materials and other waste. Disposal will be in
accordance with all applicable laws.
2. Working Hours
The contractor will maintain established weekday business hours for the purposes of city
business. The standard eight-hour work day does not include the contractor's travel time
to and from the city. The contractor shall notify Public Works prior to performing non-
emergency work outside of normal business hours. For emergency response, the contractor
will provide a primary point of contacts(s) available on a twenty-four hour basis, seven
days per week. The contractor must be able to have equipment and personnel mobilized
and ready to work within 2 hours of notification of an incident.
3. Performance Evaluation
Contractor performance will be measured on the quality of work, professionalism and
responsiveness. Responsiveness will be measured by the contractor's ability to complete
work orders based on the established work order priority schedule:
Priority 1: Complete within 24 hours.
Priority 2: Complete within 7 days.
Priority 3: Complete within 21 days.
Priority 4: As directed.
Completed work orders must be entered into the city's work management system
(Cityworks) on a weekly basis.
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4. Personnel
The Contractor will designate a project manager who will be the city's primary point of
contact. The Contractor is expected to attract and retain highly qualified employees in the
appropriate number to maintain the required level of service. Employees will be expected
to maintain a professional appearance and be courteous in their interaction with the public.
The Contractor will maintain and implement documented training programs throughout the
term of the contract to guarantee that the contractor's employees maintain applicable
certifications. Any contactor employee that the City determines to be incapable of
performing the services this scope of work requires is subject to removal from the Project.
If removed, contractor shall replace the employee in a timely manner within (fourteen (14)
calendar days) at no additional cost to the City.
The City of Tucker uses the work management system, Cityworks, to initiate, track and
report on maintenance activities. Work order tracking by the cities will be paperless. Work
crew supervisors must have basic computer skills in order to access and use the cities' work
order software system. A smart phone device is strongly encouraged for contracted
personnels to use. Training on use of the system and a user login will be provided by the
City.
Levels of staff experience (must be obtained withing six (6) months of the Notice to
Proceed):
a) One staff member shall be IMSA Work Zone certified
b) One staff member shall be IMSA Level I Signs, and Markings certified
c) All staff members must be certified flaggers through the National Safety
Council.
Subcontractors may be utilized to fulfill the requirements of the scope outlined in this RFP.
All subcontractors are expected to be held to the same standards as the selected contractor.
5. Equipment
Basic equipment, such as bucket trucks, sign trucks and traffic control equipment, essential
to the performance of customary work in each service area will be included in the monthly
lump sum rate. The Contractor should include in the proposal, a detailed list of equipment
that will be utilized for this contract. The Contractor will be responsible for maintaining
the equipment in satisfactory operating condition throughout the contract period. All fuel
will be the Contractor's responsibility. The Contractor will maintain and account for any
information, equipment, and property, which the City provides to the Contractor for use
during the period of performance.
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At least one member of each work crew must be equipped with a cell phone. Work crew
supervisors must be provided with a device with internet access for use of the City's work
order management system.
6. Materials
Raw materials used in the performance of the work will be either purchased directly by the
city or reimbursed as a pass-through cost with no markup and no sales tax added. Backup
documentation will be provided with all invoices for all pass-through costs for which there
is not a unit rate established in the contract. All materials and equipment included on
monthly invoices must reference a work order number.
The Contractor will also be responsible for estimating quantities, obtaining competitive
pricing, arranging for delivery in a timely manner and providing for storage. Whenever
practical, arrangements will be made for the City to pay for material directly.
Reimbursement for materials will not include items that are incidental to the work such as
work gloves and safety supplies. The contractor will maintain a stock of common
replacement parts including controllers, power supply, conflict monitors, relays, switches,
strain/mast poles, lamps, pedestrian buttons, stop signs, yield signs and in- pavement
pedestrian crossing signs.
7. Heath and Safety
The contractor must report any accidents or property damage to the city immediately.
8. Billing
The contractor shall bill the City of Tucker monthly with supporting documentation for
any out-of-scope services provided. These out-of-scope services must obtain written
authorization from the City's Public Works Department prior to execution.
B. SPECIFIC SCOPE OF WORK
1. Traffic Signal Maintenance
The table below shows the approximate number of traffic signal facilities maintained by
the City of Tucker.
ITEM QNTY
Traffic Signals 69
Pedestrian Activated Signals 3
Flashing Beacons 28
School Flashers 22
RRFB's 63
Radar Speed Display Signs 12
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Maintenance activities of the Contractor will include but are not limited to:
* Replacing signal bulbs
* Repairing pedestrian push buttons and poles
* Troubleshooting, repairing, and replacing signal equipment
* Troubleshooting and replacing vehicle detection equipment
* Replacing damaged cabinets and signal poles
* Marking signal communication lines in response to 811 utility locate ticket requests
* Troubleshooting and repairing signal fiber communications
* Setting clocks on school zone flashers and radar feedback signs at the beginning and
end of school year
* Installation of new/replacement school flashers, radar speed display signs, and RRFB's
* Traffic Control
Provide traffic control in accordance with the Manual on Uniform Traffic
o
Control Devices (MUTCD) as needed in conjunction with the contractor's
maintenance activities.
Provide traffic control for other Public Works activities, as needed.
o
Set up and take down temporary barricades for Public Works, as needed.
o
* Emergency Response, when necessary, for requests such as signals in flash, damaged
signal equipment, etc.
These activities will typically be assigned through work orders or after-hours emergency
calls. Additionally, the contractor will be expected to perform routine maintenance and
inspection activities twice annually for each signal location. Inspections will consist of the
following at a minimum:
* Preventive Maintenance (PM) checklist Form: Maintain a copy of the Preventive
Maintenance Checklist Form approved by the City at each traffic signal. The PM
Checklist Form will be completely filled out during each maintenance inspection and
during any time repairs are made to the traffic signal controller or any related
equipment in the controller cabinet or the signal equipment at the intersection (detector
loops, pedestrian heads, signal heads, lenses, lamps and signal poles, etc.). These
inspections should also include updating the City's infrastructure within Cityworks.
* Controller Cabinet Mounting: Check the snugness of the nuts on the traffic signal
cabinet anchor bolts, tighten, if necessary, being sure not to distort the cabinet door
opening by over tightening.
* Controller Cabinet Foundation Seal: If standing water or evidence of water is present
inside the bottom of the cabinet, check the seal between the bottom of the foundation
for deterioration, and report the need to reseal the cabinet foundation as necessary.
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* Door Gaskets: Check all door gaskets on the controller cabinet, service cabinet and
any other enclosures for evidence of moisture or deterioration. Report the need to
completely replace any gaskets showing signs of leaking or deterioration.
* Cabinet Vents: Check the vents in both the cabinet door and above the door, or at the
top of the cabinet to ensure that they are free of any foreign material. Air Filter:
Vacuum, wash, replace or knock out any dust accumulated in air filters. Take
appropriate action based on the condition of the filter.
* Cabinet Fan: Verify that cabinet fans(s) operate properly with a minimum of noise.
* Thermostat: Verify that the cabinet fan thermostat is set at an appropriate temperature.
* Interior Light: Verify the proper operation of the cabinet's interior light.
* Hinges and Locks: Check the free movement of all doors, latching assemblies and
locks on the controller cabinet, service cabinet and any other enclosures. Use a
minimum of oil or spray lubricant and remove any excess.
* Vacuum Cabinet: Blow or brush off shelves, terminal blocks and components and
thoroughly vacuum the interior of the cabinet.
* Insect or Rodent Infestation: Check for signs of ants, wasps or other insects or rodents
within the cabinet. Use appropriate insect traps or powders if any positive findings are
discovered. More serious problems will be reported to the City.
* Cabinet Grounding: Using appropriate equipment, check annually the resistance
between AC and ground.
* Service Connections: Verify the neutral, ground and power connections are secure in
the controller and service cabinets.
* Plug-In Components: Check that each plug-in component (rack mount detectors,
relays, load switches, etc.) fits tightly and securely. Ground Fault Receptacle: Verify
the proper operation of the "Test" and "Reset" buttons on GFCI type outlets.
* Intersection Records: Ensure that all intersection cabinet wiring diagrams are present
and up to date.
* Controller Operation: Manually place vehicle and pedestrian calls on each pedestrian
button to verify controller servicing of each active phase. Check controller logs for
any faults that have occurred and make note for the file. Verify signal timing is current
with timing sheet in cabinet. Confirm controller time and dates are correct.
* Conflict Monitor/Malfunction Management Unit: Verify time and dates are correct in
any CMU/MMU with an internal clock.
* Detector Operation (inductive loops): Verify the detection zones for each detector by
observing the turn-on of the appropriate detection indicator as a vehicle passes over
the detector loop(s). Check also that a call is placed on the correct controller phase.
* Detector Operation (video detection): Verify camera operation by monitoring the
vehicle call on the video controller unit. Also, verify the calls going to the detector
call page in the controller.
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* Equipment Displays and Indicators: Verify that all LED and LCD displays and
indications on all cabinet equipment are working properly.
* Pre-Emption Devices: Test any pre-emption devices for proper operation.
* Battery Back-Up System: Check battery backup display for AC IN, UPS OUTPUT,
and INVERTER indications. All should be on when utility power is supplied to the
cabinet. Also, check battery level and load level displays. Test batteries quarterly.
Make note if either is out of range. Keep records of events recorded and total battery
run time between maintenance checks to help indicate problem intersections. Check
all battery connections to ensure they are clean and secure.
* Safety Lighting (Night Check): Institute a routine nighttime check of safety lights and
illuminated street name signs at all signalized intersections every other month and
submit a report and an estimate for any repairs necessary to the City for approval.
Intersection Walk- Around (included as a part of Routine Maintenance once every two
months):
* General: Remove any easily removable, unauthorized signs, stickers and posters and
note any graffiti existing on signal poles or equipment. Notify City of any graffiti
observed on traffic signal equipment.
* Signal Heads: Verify that all vehicle and pedestrian heads properly display all
indications and he signals are not damaged. Verify the alignment of all heads to the
intended direction. Verify that all back plates, visors, doors and signal heads are
visibly secure. Report any landscaping that restricts the view of signal heads to the
City (Signal heads should be visible from 250 feet).
* Pedestrian Equipment: Check all pedestrian push buttons (and bicycle push buttons
where provided) and signals by hand to ensure that they are securely mounted and
operating properly. Replace damaged or malfunctioning buttons with larger size ADA
type buttons as necessary.
* Internally illuminated street name signs (IISNS): Verify that the IISNS is adequately
connected to frame, clamp and brackets, and no panel is broken or missing.
* Miscellaneous: Check all detector loops for sealant deterioration, exposed wire, etc.
* Video Detection System Where Applicable: Ensure proper operation, clean video
detection camera lens as needed.
* Signal Lenses and Signs: Clean and polish all signal lenses and reflectors, align all
signal heads and adjust all mast arm mounted street name signs.
* Terminal Connections: Test following any wiring repair, each terminal screw by
backing off slightly then retightening to confirm that it is secure.
* Check: All pull boxes for structural defects, insect or rodent infestations, and properly
secured lids.
* Report significant areas of rust on cabinet exterior and signal poles to City staff.
In performing these traffic signal maintenance and repair activities, the contractor shall log
ALL access to the traffic signal and cabinet in the logbooks provided in each cabinet. When
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