Traffic Signal Cabinet Improvements

LAKE HAVASU CITY
INVITATION TO BID
CONTRACT DOCUMENTS
AND
TECHNICAL SPECIFICATIONS
Traffic Signal Cabinet
Improvements
B27-PW-500818
REVISED 6/2/2022

LAKE HAVASU CITY
CONTRACT DOCUMENTS
VOLUME 1
TABLE OF CONTENTS
DIVISION I - BID AND CONTRACT DOCUMENTS
SECTION 00020 - NOTICE INVITING BIDS
SECTION 00040 - INTENT TO BID NOTIFICATION
SECTION 00100 - INFORMATION FOR BIDDERS
SECTION 00300 - BID PROPOSAL
SECTION 00310 - BID SCHEDULE
SECTION 00400 - ARIZONA STATUTORY BID BOND
SECTION 00420 - BIDDER'S STATEMENT OF QUALIFICATIONS
SECTION 00430 - AFFIDAVIT OF CONTRACTOR CERTIFYING
NO COLLUSION IN BIDDING
SECTION 00450 - HAZARD COMMUNICATION PROGRAM
SECTION 00460 - EMPLOYMENT ELIGIBILITY VERIFICATION FORM
SECTION 00500 - AGREEMENT
SECTION 00500A - INDEMNIFICATION & INSURANCE REQUIREMENTS
SECTION 00500B - CONTRACTOR CLAIM HANDLING PROCEDURE
SECTION 00510 - ARIZONA STATUTORY PERFORMANCE BOND
SECTION 00520 - ARIZONA STATUTORY PAYMENT BOND
SECTION 00670 - NOTICE OF AWARD
SECTION 00680 - NOTICE TO PROCEED
SECTION 00685 - CERTIFICATE OF SUBSTANTIAL COMPLETION
SECTION 00690 - CERTIFICATION OF COMPLETION
DIVISION II - GENERAL CONDITIONS
SECTION 00700 - GENERAL CONDITIONS
REVISED 6/2/2022

DIVISION III - SPECIAL PROVISIONS
SECTION 00800 - SPECIAL PROVISIONS
DIVISION IV - TECHNICAL SPECIFICATIONS
The following specifications are contained within this Invitation For
Bids:
LHC 1210 - MEASUREMENT AND PAYMENT
The remaining applicable specifications can be accessed at:
https://www.lhcaz.gov/public-works/engineering
Please scroll down to the bottom of the webpage and notice there are
clickable page numbers to access all specification documents.
REVISED 6/2/2022

SECTION 00020
NOTICE INVITING BIDS
Lake Havasu City
PROJECT NO.: B27-PW-500818
PROJECT NAME: Traffic Signal Cabinet Improvements
PRE-BID MEETING: NONE
BID DUE DATE: July 22, 2026
BID DUE TIME: 3:00 p.m., ARIZONA TIME
PROJECT DESCRIPTION:
Lake Havasu City is soliciting bids from qualified, IMSA-certified Traffic Signal Contractors
for the complete rewiring and modernization of the traffic signal systems at the following
intersections:
Lake Havasu Avenue and Mesquite Avenue
Lake Havasu Avenue and McCulloch Boulevard
Lake Havasu Avenue and Swanson Avenue
The project includes furnishing and installing IMSA-certified signal cable, a new Econolite
traffic signal cabinet, Type III MEUG16-TS service equipment, Iteris video detection
equipment, Opticom emergency vehicle pre-emption equipment, Polara pedestrian
equipment, and all associated materials, labor, and services necessary to provide fully
operational traffic signal systems.
QUESTIONS: All questions that arise relating to this solicitation shall be directed in
writing to purchasing@lhcaz.gov. To be considered, written inquiries shall be received at
the above-referenced email address by July 9, 2026, 3:00 p.m. Arizona Time. Inquiries
received will then be answered in an Addendum.
Sealed bids for the project specified will be received by the City Clerk's Office, 2330 N.
McCulloch Boulevard, Lake Havasu City, Arizona, 86403 until the time and date
stated. Bids received by the correct time and date will be opened and read aloud
immediately thereafter in Room 109 of Lake Havasu City Hall. Public openings may
be attended virtually by accessing the following video conferencing system:
To join the meeting on a computer or mobile phone:
https://tinyurl.com/3f94b2ww
Meeting ID: 270 366 031 956
Passcode: jcVbxK
Revised 7/24/25
00020-1

Join with a video conferencing device
160264325@teams.bjn.vc
Video Conference ID: 112 219 692 0
Bids must be clearly addressed to the City Clerk's Office, 2330 McCulloch Blvd. N, Lake
Havasu City, Arizona, 86403, and received no later than the exact time and date indicated
above. Late bids will not be considered under any circumstances.
Bids must be submitted in a sealed envelope with the Project Number and the bidder's name and
address clearly indicated on the envelope. All bids must be completed in ink or typewritten on a
form to be obtained from the specifications and a complete Invitation for Bid returned along with
the offer no later than the time and date cited above.
Bidders interested in taking advantage of the streamlined e-Bid and e-Bond process shall
submit their bids electronically via the City's DemandStar Network at
https://www.demandstar.com/app/buyers/bids/524219/details. Paper bids and paper bid bonds
will continue to be accepted. Bidders submitting e-Bids will be required to scan and enclose their
paper bid bond/cashier's check with their electronic bid submission. The apparent low bidder shall
submit their original bid bond/cashier's check within three (3) business days
following the Bid opening.
Bid documents and specifications are available on Lake Havasu City's website at www.lhcaz.gov or
on DemandStar at www.demandstar.com. For documents obtained outside of DemandStar please
contact purchasing@lhcaz.gov to be added to the planholders' list.
BONDS:
Bid Bond: 10%
Labor and Material Bond: 100%
Faithful Performance Bond: 100%
Project Completion Date: 60 calendar days after Notice to Proceed.
Lake Havasu City reserves the right to accept or reject any or all bids or any part thereof and waive
informalities deemed in the best interest of the City.
Pursuant to the Americans with Disabilities Act (ADA), Lake Havasu City endeavors to ensure the
accessibility of all of its programs, facilities and services to all persons with disabilities. If you need
an accommodation for this meeting, please contact the City Clerk's office at (928) 453-4142 at
least 24 hours prior to the meeting so that an accommodation may be arranged.
Publication Dates: TODAY'S NEWS HEARLD - June 24 & July 1, 2026
ARIZONA BUSINESS GAZETTE - June 25 & July 2, 2026
** END OF SECTION **
Revised 7/24/25
00020-2

SECTION 00040
INTENT TO BID NOTIFICATION
ITB NO.: B27-PW-500818
ITB TITLE: Traffic Signal Cabinet Improvements
CLOSING DATE & TIME: July 22, 2026, at 3:00 PM, Arizona Time
LETTER OF INTENT TO BID SUBMITTAL
This is notification that it is our present intent to submit a bid in response to the above
referenced ITB. Please add our company to your planholders list.
The individual to whom all information regarding this ITB should be transmitted is:
Company Name:
Contact Name:
Street Address:
City, State, & Zip:
Phone Number: Fax Number:
E-Mail Address:
Submit this Letter of Intent by the deadline for requests for clarification and protests,
which must be physically received by July 9, 2026 at 3:00 p.m., Arizona Time.
Clarification/Protest/Question/Letter of Intent to Bid
ITB No.: B27-PW-500818 Lake Havasu City
Administrative Services Department, Procurement
Email to: purchasing@lhcaz.gov
** END OF SECTION **
Revised 11/07/2023
00040-1

SECTION 00100
INFORMATION FOR BIDDERS
1. RECEIPT AND OPENING OF BIDS
The City of Lake Havasu City, Arizona, (hereinafter called the "Owner") invites Bids on the
form attached hereto. All blanks must be appropriately filled in. The Bidder shall also
complete and submit a form listing proposed subcontractors as enclosed herein. Any
subcontractors proposed to be used on the project but not listed on this form shall not be
considered when evaluating the Contractor's qualifications and ability to perform the work.
Bids Traffic Signal Cabinet Improvements, Project No. B27-PW-500818 will be
received by the City Clerk's office, 2330 N. McCulloch Boulevard, Lake Havasu City,
Arizona 86403 no later than 3:00 P.M., Arizona Time, July 22, 2026, where said
Bids will be publicly opened and virtually read aloud immediately thereafter in the Room 109
of Lake Havasu City Hall.
The Owner may consider informal any Bid not prepared and submitted in accordance with
the provisions hereof and may waive any informalities or reject any and all Bids. Any Bid
may be withdrawn prior to the above scheduled time for the opening of Bids or authorized
postponement thereof. Any Bid received after the time and date specified shall not be
considered. No Bidder may withdraw a Bid within ninety (90) days after the actual date of
the opening thereof.
Bidders interested in taking advantage of the streamlined e-Bid and e-Bond process shall
submit their bids electronically via the City's DemandStar Network at
https://www.demandstar.com/app/buyers/bids/524219/details. Paper bids and paper bid
bonds will continue to be accepted.
Bidders submitting e-Bids will be required to scan and enclose their paper bid bond/cashier's
check with their electronic bid submission. The apparent low bidder shall submit their original
bid bond/cashier's check within three (3) business days following the Bid opening.
2. PREPARATION OF BID
Each Bid must be submitted on the prescribed Form. Each Document must be submitted
with an original signature of the Bidder, as well as all witnesses indicated therein. All blank
spaces for Bid prices must be filled in, in ink or typewritten, in both words and figures.
Each Bid must be submitted in a sealed envelope bearing on the outside the name of the
Bidder, the Bidder's address, and the name and number of the project for which the Bid is
submitted. If forwarded by mail, the sealed envelope containing the Bid must be enclosed
in another envelope addressed as specified in the Bid form.
3. FACSIMILE BIDS OR MODIFICATIONS
No facsimile ("FAX") Bids or bid modifications will be accepted. Any modifications to the Bid
shall be made by an authorized representative of the bidding company in person.
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00100-2

4. QUALIFICATIONS OF BIDDER
The Owner may make such investigations as he deems necessary to determine the
qualifications of and the ability of the Bidder to perform the Work, and the Bidder shall
furnish the Owner such information and data for this purpose as the Owner may request.
The Owner may request that the Bidder provide a list of key people for the project with their
related work experience.
The Owner reserves the right to reject any Bid if the evidence submitted by or investigation
of such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out
the obligations of the Contract and to complete the work contemplated therein in a timely
manner. Conditional Bids will not be accepted.
All Bidders and listed subcontractors must be valid Arizona Licensed Contractors at the time
of Bidding, approved by the Arizona State Registrar of Contractors to do the type and
amount of work specified in these documents. In accordance with the Arizona State
Registrar of Contractors, the Bidder must possess a minimum of a Class A Arizona
Contractor's License to perform the type and amount of work specified in these documents.
Failure of any bidder to possess all contractors' licenses as listed in the bid
packet, at the time of bidding, shall result in the bid being considered non-
responsive and not in substantial compliance, and any such bid shall not be
considered. Refer to Section 00420, page 3, item 13.
5. ARITHMETIC DISCREPANCIES IN THE BID
A. For the purpose of the evaluation of Bids, the following will be utilized in resolving
arithmetic discrepancies found on the face of the Bid Schedule as submitted by
Bidders:
1. Obviously misplaced decimal points will be corrected;
2. In case of discrepancy between unit price and extended price, the unit price
will govern;
3. Apparent errors in extension of unit prices will be corrected;
4. Apparent errors in addition of lump sums and extended prices will be
corrected; and
5. In case of discrepancy between words and figures in unit prices, the amount
shown in words shall govern.
B. For the purpose of Bid evaluation, the Owner will evaluate the bids on the basis of
the unit prices, extensions, and totals arrived at by resolution of arithmetic
discrepancies as provided above.
6. INCOMPLETE BIDS
Failure to submit a Bid on all items in the Schedule will result in an incomplete Bid and the
Bid may be rejected. UNIT OR LUMP SUM PRICES MUST BE SHOWN FOR EACH BID
ITEM WITHIN THE SCHEDULE.
Updated 8/18/25
00100-3

NOTE: FAILURE TO INDICATE UNIT OR LUMP SUM PRICES IN THE
APPROPRIATE COLUMN, WITH THE EXTENSION OF THE PRICES IN THE FAR
RIGHT COLUMN, WILL CAUSE THE BID TO BE "NON-RESPONSIVE".
All forms indicated in the Bid Proposal, Section 00300, must be completely filled
out, executed, and submitted with the Bid. Failure to do so will render the bid
"non-responsive" and the bid will not be accepted.
7. BID SECURITY
Each Bid must be accompanied by certified check, cashier's check, or a Bid Bond prepared
on the form attached hereto or on a similar form acceptable to the Owner, duly executed
by the Bidder as principal and having as surety thereon a surety company approved by the
Owner, in the amount of ten percent (10%) of the Bid. Bid Bonds shall be valid for at least
ninety (90) days after the date of the receipt of Bids. Such cash, check or Bid Bond will be
returned to all except the three (3) lowest Bidders within fifteen (15) business days after
the opening of Bids. The remaining checks, or Bid Bonds will be returned promptly after
the Owner and the accepted Bidder have executed the Contract, or if no award has been
made within ninety (90) days after the date of the opening of Bids, upon demand of the
Bidder at any time thereafter, so long as he has not been notified of the acceptance of his
Bid.
8. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT
The successful Bidder, upon his failure or refusal to execute and deliver the Contract, Bonds,
and certificates required within ten (10) calendar days from the date of the Notice of Award,
shall forfeit to the Owner, as liquidated damages for such failure or refusal, the difference
between his bid and the amount of the contract actually entered into with another party
should he not enter into a contract at the bid price and provide the required payment and
performance bonds and certificates of insurance. Liquidated damages for failure to enter
into the contract shall not exceed the amount of the Bid Bond.
9. SECURITY FOR FAITHFUL PERFORMANCE AND PAYMENT
Simultaneously with his delivery of the executed Contract, the Bidder shall furnish on the
forms provided herein, in 100% of the amount of this Contract, 1) a surety bond as
security for faithful performance of this Contract, and 2) a surety bond as security for the
payment of all persons performing labor on the project under this Contract and persons
furnishing materials in connection with this Contract, and 3) a listing of all subcontractors
who will be performing or providing more than one-half percent (0.50%) of the contract
work, as specified in the General Conditions included herein. The surety on such bond or
bonds shall be a duly authorized surety company satisfactory to the Owner, listed on the
Treasury Department's most current list (Circular 570 as amended), and authorized to
transact business in the State of Arizona.
10. POWER OF ATTORNEY
Attorneys-in-fact who sign Bid Bonds or Contract bonds must file with each bond a certified
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00100-4

and effectively dated copy of their power-of-attorney.
11. LAWS AND REGULATIONS
The Bidder's attention is directed to the fact that all applicable Federal Laws, State Laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over
construction of the project shall apply to the Contract throughout, and they will be deemed
to be included in the Contract the same as though herein written out in full.
12. METHOD OF AWARD
A. The City will award the Contract on the basis of the Bid or Bids most advantageous
to the City. In determining whether a Bid is most advantageous, in addition to price, the
City may consider the following:
1. The ability, capacity, and skill of the Bidder to perform the Contract or provide
the service indicated;
2. Whether the Bidder can perform the Contract or provide the service promptly,
and within the time specified without delay or interference;
3. The character, integrity, reputation, judgment, experience, and efficiency of
the Bidder;
4. The quality of performance on previous contracts;
5. The previous compliance with laws and ordinances by the Bidder;
6. The financial responsibility of the Bidder to perform under the Contract or
provide the service;
7. The limitations of any license the Bidder may be required to possess;
8. The quality, availability, and adaptability of the product or service;
9. The ability of the Bidder to provide future maintenance and/or service;
10. The number and scope of any conditions attached to the Bid; and;
11. The life cycle, maintenance, and performance of the equipment or product
being offered.
13. OBLIGATION OF THE BIDDER
At the time of the opening of Bids, each Bidder will be presumed to have inspected the site
and to have read and to be thoroughly familiar with the Plans and Contract documents
(including all Addenda, if applicable). The failure or omission of the Bidder to examine any
form, instrument or document, or site changes due to natural causes, shall in no way relieve
any Bidder from any obligation in respect to his Bid. Site changes due to natural causes
prior to Bid opening shall not be cause for Bid alteration or withdrawal.
14. TIME OF COMPLETION AND LIQUIDATED DAMAGES
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