Traffic Safety Equipment (Annual Contract)

COLUMBUS CONSOLIDATED GOVERNMENT
Georgia's First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION 100 TENTH STREET, P. O. BOX 1340
COLUMBUS, GEORGIA 31902-1340
706-225-4087, Fax 706-225-3033
www.columbusga.org
Date: April 22, 2026
Qualified vendors are invited to submit sealed bids, subject to conditions
REQUEST FOR BIDS: and instructions as specified for the furnishing of:
RFB NO. 26-0012 TRAFFIC SAFETY EQUIPMENT
(ANNUAL CONTRACT)
Provide Traffic Safety Equipment to include: barricades, traffic cones,
drums, safety flags, etc., to the Public Services Department. The items will
be procured on an "as needed" basis.
GENERAL SCOPE
The contract term will be for two years, with the option to renew for three (3)
additional twelve-month periods.
May 13, 2026 - 2:30 PM (EASTERN)
Responses must be submitted via DemandStar on or before the due date. A
virtual opening will be held during the 3:00 PM hour of the due date.
Responding vendors are not required but are invited to attend the opening.
DUE DATE
If you wish to attend the virtual opening, use one of the Microsoft Teams
meeting options: Click here to join the meeting or call in (audio only) +1 478-
239-0725,,855808406# United States, Macon Phone Conference ID: 855 808
406# Find a local number | Reset PIN. Note: Columbus Consolidated
Government is not responsible for technical issues that may arise during
the virtual opening.
See Appendix A (page 27) for Submission Requirements, Submission
BID SUBMISSION
Requirements Checklist, and DemandStar Registration and Submission
REQUIREMENTS
Instructions.
IMPORTANT INFORMATION
ADDENDA Any and all addenda will be posted on the Purchasing Division's web page, at
https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors'
responsibility to periodically visit the web page for addenda before the
due date and prior to submitting a quote.
"NO BID" RESPONSE Refer to the form on page 3 if you are not interested in this invitation.
Andrea J. McCorvey
Purchasing Division Manager
RFB No. 26-0012 Traffic Safety Equipment (Annual Contract) Page 1 of 33

IMPORTANT INFORMATION
e-Notification
The City uses the Georgia Procurement Registry e-notification
system. You must register with the Team Georgia Market
Place/Georgia Procurement Registry to receive future
procurement notifications via https://doas.ga.gov/state-
purchasing/getting-started-supplier.
If you have any questions or encounter any problems while
registering, please contact the Team Georgia Marketplace
Procurement Helpdesk:
Telephone: 404-657-6000
Fax: 404-657-8444
Email: procurementhelp@doas.ga.gov
RFB No. 26-0012 Traffic Safety Equipment (Annual Contract) Page 2 of 33

STATEMENT OF "NO BID"
Complete and return this form immediately if you do not intend to Bid:
Email: bidopportunities@columbusga.org
Attn: Chadwick Brewer, Buyer
Mail: Columbus Consolidated Government
Purchasing Division
P O Box 1340
Columbus, GA 31902-1340
We, the undersigned decline to bid on your RFB NO. 26-0012 for TRAFFIC SAFETY EQUIPMENT
(ANNUAL CONTRACT) for the following reason(s):
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)
There is insufficient time to respond to the Invitation for Bids.
We do not offer this product or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below)
Remarks:
COMPANY NAME:
AGENT:
DATE:
EMAIL:
TELEPHONE NUMBER:
RFB No. 26-0012 Traffic Safety Equipment (Annual Contract) Page 3 of 33

GENERAL PROVISIONS
THESE GENERAL PROVISIONS SHALL BE DEEMED AS PART OF THE BID SPECIFICATIONS.
The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted and
amended by Council shall apply to all invitations for bids and award of all contracts and is specifically incorporated
herein by this reference. A copy of the ordinance is on file in the Purchasing Division.
1. TERM "CITY". The term "City" as used throughout these documents will mean Consolidated Government of Columbus,
Georgia.
2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must be
written in ink or typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out,
corrections inserted adjacent thereto, initialed in ink by the person signing the proposal. If there are discrepancies between unit
prices quoted and extensions, the unit price will prevail. Failure to properly sign forms, in ink, will render bid incomplete.
3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in
compliance with all local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.
4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and time.
Upon receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and time for the
bid opening.
5. BID OPENING. Bids shall be opened publicly in the presence of one or more witnesses at the time and place stated in the
public notice. The amount of each bid, the bidder's name and such other relevant information as the Purchasing Manager deems
appropriate shall be recorded and retained in accordance with Georgia law. The record and each bid shall be open to the public in
accordance with Article 3. 301A of the Procurement Ordinance (Public Access to Procurement Information).
6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time. Bids
received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the date and time
will be the time/date stamp located in the Finance Department. All bids received will be time and date stamped by the official
clock. The City will not be held responsible for the late delivery of bids due to the U.S. Mail Service, or any other courier
service.
7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take place.
First, the Purchasing Division shall conduct a survey of vendors to inquire of "no bid" responses and non-responsive vendors. If,
from the survey, it is determined by the Purchasing Division that specifications need revision, the one bid received will be
returned, unopened, to the responding vendor, with a letter of explanation and a new bid solicitation prepared. If it is determined
that other vendors need to be contacted, the bid due date will be extended, and the one bid received will remain sealed until the
new bid opening date. The vendor submitting the single bid will receive a letter of explanation.
If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be opened by the
Purchasing Division Manager or designee, in the presence of at least one other witness. The single bid will be evaluated by
the using agency for award recommendation.
8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all other
terms and requirements are met by all tied bidders, the award recommendation shall be resolved in the order of the preferences
listed below:
1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.
2. Award to bidder previously awarded based on favorable prior experience.
3. Award to bidder whose principal place of business is located in the State of Georgia.
4. If feasible, divide the award equally among the bidders.
5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the two
bidders, either in person or virtually.
6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be re-
advertised.
9. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one and only
one bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more than one bid is
received from the same vendor, the following will occur: (1) the bidder will be contacted and required to submit written
acknowledgment of the bid to be considered; (2) the additional bid(s) will be returned to the bidder unopened. If at the bid
opening more than one bid is enclosed in a single bid package, the City will consider the vendor non-responsive and bids will be
returned to the bidder.
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10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed that
any item offered or furnished shall be new, in current production and in first class condition, that all containers shall be new and
suitable for storage or shipment, and that prices include standard commercial packaging.
11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the bid
price. The City will pay no additional charges.
12. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS
Correction or withdrawal of inadvertently erroneous bids before bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be modified or withdrawn
by written notice received in the Purchasing Division.
After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing
evidence that a mistake of a nonjudgmental character was made, the nature of the mistake and the bid price actually intended.
After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition
shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid
if the mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident, or if the
bidder submits evidence which clearly and convincingly demonstrate that a mistake was made.
All decisions to permit correction or withdrawal of bids or to cancel awards of contracts based on bid mistakes will be supported
by the Purchasing Manager's written determination.
13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum will
be provided to all bidders. The City is not bound by any oral representations, clarifications, or changes made to the written
specifications by City employees, unless such clarification or change is provided to the bidders in written addendum form from
the Purchasing Officer. Bidders will be required to acknowledge receipt of the addenda (if applicable) in their sealed bid
proposal. The vendor may provide an initialed copy of each addendum or initial the appropriate area on the bid form (pricing
page). Failure to acknowledge receipt of the addenda (when applicable) will render bid incomplete. It is the bidder's
responsibility to ensure that they have received all addenda.
14. BID RECEIPT AND EVALUATION. Bids shall be unconditionally received without alteration or correction except as
authorized in the City's Procurement Ordinance. Bids shall be evaluated based on requirements set forth in the Invitation for Bid,
which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability
for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively
measurable, such as discounts, transportation cost, and total or life-cycle costs. The specifications presented in the Invitation for
Bids shall represent the evaluation criteria. No other criteria may be used to evaluate bids.
15. TIME FOR CONSIDERATION. Bids must remain in effect for at least ninety (90) days after date of receipt to allow for
evaluation.
16. BID SECURITY
(1) Requirement for Bid Security. Bid security shall be required for all competitive sealed bids for construction contracts when
the price is estimated by the Purchasing Manager to exceed $50,000. Bid security shall be a bond provided by a surety company
authorized to do business in the State, or other form satisfactory to the City. Such bonds may also be required on construction
contracts under $50,000 or other procurement contracts when circumstances warrant.
(2) Amount of Bid Security. Bid security shall be in an amount equal to at least five percent (5%) of the bid amount.
(3) Rejection of Bids for Noncompliance with Bid Security Requirements. When the invitation for Bids requires security,
noncompliance with such requirement shall force rejection of a bid.
(4) Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in Section 3-108 Subsection (G)
(Competitive Sealed Bidding - Correction or Withdrawal of Bids: Cancellation of Awards), no action shall be had against the
bidder or the bid security.
17. CONTRACT PERFORMANCE AND PAYMENT BONDS
(1) When Required: Amounts. When a construction contract is awarded in excess of $50,000, the following bonds or security
shall be delivered to the City, and shall be binding on the parties upon the execution of the contract:
a. a performance bond satisfactory to the City executed by a surely company authorized to do business in the State, or otherwise
secured in a manner satisfactory to the City, amounting to one hundred percent (100%) of the price specified in the contract; and
b. a payment bond satisfactory to the City executed by a surety company authorized to do business in the State or otherwise
secured in a manner satisfactory to the City, to protect all persons supplying labor and material to the contractor or its
subcontractors for the performance of the work provided for in the contract, amounting to one hundred percent (100%) of the
price specified in the contract.
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At the discretion of the Purchasing Manager, this same condition may be placed on awards of any amount.
(2) Authority to Require Additional Bonds. Nothing in this Section shall be construed to limit the authority of the City to require
a performance bond or other security in addition to the bonds, in circumstances other than the circumstances described in
Subsection (1) above.
18. SUBCONTRACTING. Should bidder intend to subcontract all or any part of the work specified, name(s) and address(es)
of sub-contractor(s) must be provided in bid proposal (use additional sheet if necessary). The bidder shall be responsible for
subcontractor(s) full compliance with the requirements of the bid specifications. THE COLUMBUS CONSOLIDATED
GOVERNMENT WILL NOT BE RESPONSIBLE FOR PAYMENTS TO SUBCONTRACTORS.
19. DISQUALIFICATION OF BIDDERS AND REJECTION OF BIDS. Bidders may be disqualified and rejection of bid
proposals may be recommended by the City for any (but not limited) to the following reasons:
(A) Receipt after the time limit for receiving bid proposals as stated in the bid invitation.
(B) Any irregularities contrary to the General Provisions or bid specifications.
(C) Unbalanced unit price or extensions.
(D) Unbalanced value of items.
(E) Failure to use the proper forms furnished by the Consolidated Government.
(F) Failure to complete the proposal properly
(G) Omission of warranty, product literature, samples, acknowledgment of addenda or other items required to be included
with bid proposal.
(H) Failure to properly sign forms in ink.
The City reserves the right to waive any minor informality or irregularity. The City reserves the right to reject any and
all bids.
20. BRAND NAMES "OR EQUAL". Whenever in this invitation any particular material, process and/or equipment are
indicated or specified by patent, proprietary or brand name of manufacturer, such wording will be deemed to be used for the
purpose of facilitating description of the material, process and/or equipment desired by the City. It is not meant to eliminate
bidders or restrict competition in any bid process. Any manufacturers' names, drawings, trade names, brand names,
specifications and/or catalog numbers used herein are for the purpose of description and establishing general quality levels.
Bidders may propose equivalent equipment, services or manufacturer. Any proposal that is equivalent to or surpasses stated
specifications will be considered. Determination of equivalency shall rest solely with the City. Please Note: Due to existing
equipment, specific manufacturers may be required to facilitate compatibility.
21. ASSIGNMENT OF CONTRACTUAL RIGHTS. It is agreed that the successful bidder will not assign, transfer, convey
or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof, without previous consent of
the City and any sureties.
22. DISCOUNTS. Terms of payments offered will be reflected in the space provided on the bid proposal form. Cash discounts
will be considered net in the bid evaluation process. All terms of payment (cash discounts) will be taken and computed from the
date of delivery of acceptable material or services, or the date of receipt of the invoice, whichever is later.
23. TAXES. The City is exempt from State Retail Tax and Federal Excise Tax. Tax Exemption No. GA Code Sec. 48-8-3.
Federal ID No. 58-1097948.
24. FEDERAL, STATE AND LOCAL LAWS. All bidders will comply with all Federal, State, and Local laws and
ordinances, relative to conducting business in Columbus, Georgia.
25. BID INCLUSIONS. When bid inclusions are required, such as warranty information, product literature/specifications,
references, etc. The inclusions should reference all aspects of the specific equipment or service proposed by the bidder. Do not
include general descriptive catalogs. References to literature or other required inclusions submitted previously does not satisfy
this provision. Bids found to be in non-compliance with these requirements will be subject to rejection.
26. NON-COLLUSION. By signing and submitting this bid, bidder declares that its agents, officers or employees have not
directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free
competitive bidding in connection with this bid. In the event, said bidder is found guilty of collusion, the company and agents
will be removed from the City's bid list for one full year and any current orders will be canceled.
27. INDEMNITY. The successful bidder agrees, by entering into this contract, to defend, indemnify and hold City
harmless from any and all causes of action or claims of damages arising out or under this contract.
28. DISADVANTAGED BUSINESS ENTERPRISE. Disadvantaged Business Enterprises (minority or women owned
businesses) will be afforded full opportunity to submit proposals in response to this invitation and will not be discriminated
against on the grounds of race, color, creed, sex, sexual orientation, gender identity or national origin in consideration for an
award. It is the policy of the City that disadvantaged business enterprises and minority business enterprises have an opportunity
RFB No. 17-0006 Traffic Safety Equipment (Annual Contract) Page 6 of 33

to participate at all levels of contracting in the performance of City contracts to the extent practical and consistent with the
efficient performance of the contract.
29. AFFIRMATIVE ACTION PROGRAM - NON-DISCRIMINATION CLAUSE. The Consolidated Government of
Columbus, Georgia ("the City") is committed to using Disadvantaged Business Enterprises (DBEs) (small, women-owned and
minority business enterprises) to the greatest extent practical in all solicitations and day-to-day procurement needs of the City and
to taking specific affirmative actions to meet these commitments.
The City has an Affirmative Action Program in connection with Equal Employment Opportunities. The successful bidder will
comply with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning
the treatment of all employees, and will not discriminate between or among them by reason of race, color, age, religion, sex,
sexual orientation, gender identity, national origin or physical handicap.
30. AWARDS TO LOCAL BUSINESSES. Except for construction contracts, Federally funded projects, Request for
Proposals and Request for Qualifications, awards will be made to responsive and responsible local businesses proposing a cost
not more than two percent (2%) above the low bid or quote for contracts involving an expenditure less than or equal to
$50,000.00; and made to responsive and responsible local businesses proposing a cost not more than one percent (1%) above the
low bid or quote for contracts involving an expenditure greater than $50,000.00.
31. RIGHT TO PROTEST.
(1) Right of Protest. Any actual or prospective bidder offeror, or contractor who is aggrieved in connection with a
solicitation or award of a contract may protest to the Purchasing Manager initially. All protests shall be filed in the
manner prescribed herein. Protests that do not comply with the following rules shall be deemed invalid and of no effect.
(2) The protest must be in writing, executed by a company officer that is authorized to execute agreements on behalf of the
bidder or offeror or provided by an authorized legal representative of the protestor.
(3) A protest with respect to an invitation for Bids or Request for Proposals shall be submitted in writing no less than five
(5) business days prior to the opening of bids or the closing date of proposals or qualification statements.
(4) Stay of Procurement During Protests. If there is a timely protest submitted as described above, the Purchasing Manager
shall not proceed further with the solicitation or award of the contract until all administrative remedies have been
exhausted or until the City Council, Mayor, or City Manager makes a determination on the record that the award of the
contract without delay is necessary to protect substantial interests of the City.
32. FAILURE TO BID. Vendors choosing not to submit a bid are requested to return a Statement of "No Bid".
33. PRODUCT/EQUIPMENT DEMONSTRATION - SITE VISIT. During the evaluation of bids, the City reserves the right
to request a demonstration or site visit of the product, equipment or service offered by a bidder. The demonstration or site visit
shall be at the expense of the bidder. Bidders who fail to provide demonstration or site visit, as requested, will be considered
non-responsive.
34. CANCELLATION PROVISIONS. An Invitation for Bid, Request for Proposal, or other solicitation may be canceled, or
any or all bids, proposals or responses rejected in whole or in part, at the discretion of the City for any reason whatsoever. The
reasons for the cancellation shall be sent to all businesses solicited or that responded. The notice shall identify the solicitation,
give the reasons for the cancellation, and when appropriate state that an opportunity will be given to compete on any re-
solicitation or similar procurement in the future. Reasons for rejection will be provided to unsuccessful bidders or offerors.
When such action is in the best financial interest of the City, contracts for supplies to be purchased or services to be rendered
under an annual (term) contract basis may be canceled and re-advertised at the discretion of the Purchasing Officer and in
accordance with contract terms.
After the receipt of a product or piece of equipment, it is found that said item does not perform as specified and required,
payment for said product or equipment will be withheld. The successful vendor will be notified of the non-performance in
writing. After notification, the successful vendor will have ten (10) calendar days, from the date of notification, to deliver
product or equipment which performs satisfactorily. If a satisfactory product is not delivered within 10 calendar days, from the
notification date, the City will cancel the contract (purchase order) and award to the next low, responsive, responsible bidder.
The vendor will be responsible for the pick-up or shipment of the unsatisfactory equipment or product.
35. QUESTIONS: Questions concerning specifications must be submitted, in writing, at least 5 (five) working days
(Monday-Friday) prior to receipt date. Questions received less than five working days prior to receipt date will not be
considered.
36. SAMPLES: When samples are required to be included with the proposal response, the bidder will be responsible for the
following:
1) Unless otherwise specified, bidders are required to submit exact samples of item(s) bid. Do not submit sample of
"like" item(s).
2) Affix an identification label to each individual sample to include bidder's name, bid name and number.
3) Make arrangements for the return of sample after the bid award. All shipping costs will be the responsibility of the
bidder. If bidder does not make arrangements for return of sample, within 60 days after award, the sample will be
RFB No. 17-0006 Traffic Safety Equipment (Annual Contract) Page 7 of 33

discarded.
37. GOVERNING LAW: The parties agree that this Agreement shall be governed by the laws of Georgia, both as to
interpretations and performance.
38. PAYMENT DEDUCTIONS: The City reserves the right to deduct, from payments to awarded vendor(s), any
amount owed to the City for various fees, to include, but not limited to: False Alarm fees, Ambulance fees, Occupation
License Fees, Landfill fees, etc.
39. PAYMENT TERMS: The City's standard payment term is usually net 30 days, after successful receipt of goods or
services. Payment may take longer if invoice is not properly documented or not easily identifiable, goods/services are not
acceptable, or invoice is in dispute.
40. FINAL CONTRACT DOCUMENTS: If a formal contract is required as a result of the Request for Bid; the final contract
shall include the following: 1) The RFB; 2) Addenda; 3) Awarded Vendors(s) Bid response; 4) Awarded Vendor(s)
Clarifications; and 5) Awarded Vendor(s) Business Requirements.
NOTICE TO VENDORS
Sec. 2-3.05. - Submitting bids to Consolidated Government, etc.-By mayor or councilmembers.
Neither the mayor nor any member of the Columbus Council shall submit any bid to the consolidated government, nor shall the
mayor or any member of the Columbus Council own or have a substantial pecuniary interest in any business that submits a bid
to the consolidated government. (Ord. No. 92-60, 6-23-92)
Sec. 2-3.06. - Same-By members of boards, authorities, commissions.
No member of any board or authority or commission or other independent or subordinate entity of the consolidated government
shall submit any bid to the consolidated government or have a substantial pecuniary interest in any business that submits a bid
to the consolidated government if such bid pertains to the board or authority or commission on which such person holds such
membership. (Ord. No. 92-61, 6-23-92)
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DO YOU HAVE QUESTIONS, CONCERNS OR NEED
CLARIFICATION ABOUT THIS SOLICITATION?
COMMUNICATION CONCERNING ANY SOLICITATION CURRENTLY ADVERTISED
MUST TAKE PLACE IN WRITTEN FORM AND ADDRESSED TO THE PURCHASING
DIVISION.
ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION SHALL
BE SUBMITTED IN WRITING. THE CITY WILL NOT ORALLY OR TELEPHONICALLY
ADDRESS ANY QUESTION OR CLARIFICATION REGARDING BID/PROPOSAL
SPECIFICATIONS. IF A VENDOR VISITS OR CALLS THE PURCHASING DIVISION
WITH SUCH QUESTIONS, HE OR SHE WILL BE INSTRUCTED TO SUBMIT THE
QUESTIONS IN WRITING.
ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE THROUGH
THE PURCHASING DIVISION.
BIDDERS SHALL NOT CONTACT CITY EMPLOYEES, DEPARTMENT HEADS, USING
AGENCIES, EVALUATION COMMITTEE MEMBERS OR ELECTED OFFICIALS WITH
QUESTIONS OR ANY OTHER CONCERNS ABOUT THE SOLICITATION.
QUESTIONS, CLARIFICATIONS, OR CONCERNS SHALL BE SUBMITTED TO THE
PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT A TECHNICAL
QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD
SUCH TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.
THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE
RESPECTIVE BIDDER OR IF IT BECOMES NECESSARY TO REVISE ANY PART OF
THIS SOLICITATION, A WRITTEN ADDENDUM WILL BE ISSUED TO ALL BIDDERS.
THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS, CLARIFICATIONS,
OR CHANGES MADE TO THE WRITTEN SPECIFICATIONS BY CITY EMPLOYEES,
UNLESS SUCH CLARIFICATION OR CHANGE IS PROVIDED TO THE BIDDERS IN A
WRITTEN ADDENDUM FROM THE PURCHASING MANAGER.
BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED "QUESTION/CLARIFICATION
FORM" TO FAX OR EMAIL QUESTION.
ANY REQUEST, AFTER A SOLICITATION HAS CLOSED AND PENDING AWARD,
MUST ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.
RFB No. 17-0006 Traffic Safety Equipment (Annual Contract) Page 9 of 33

QUESTION/CLARIFICATION FORM
DATE:
TO: Chadwick Brewer, Buyer
Email: bidopportunities@columbusga.org
RE: Traffic Safety Equipment (Annual Contract); RFB No. 26-0012
Questions/clarification requests must be submitted at least (5) business days before the
due date:
From:
Company Name Website
Representative Email Address
Complete Address City State Zip
Telephone Number Fax Number
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