23-002-03-24 Trades

Agency:	San Angelo Independent School District
State:	Texas
Type of Government:	State & Local
Posted Date:	Jan 20, 2023
Due Date:	Feb 24, 2023
Solicitation No:	23-002-03-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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San Angelo Independent School District

Request for Proposal #23-002-03-24

The San Angelo Independent School District is accepting sealed proposals for trades to be secured

on an as needed basis by various departments within SAISD. This bid will be awarded to

multiple vendors and may be renewed for two (2) additional one-year extensions with

the written consent of SAISD and vendor.

Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX 76904

until 3PM, Friday, February 24, 2023. Proposal envelopes shall be plainly marked on the lower

left-hand corner:

Sealed RFP # 23-002

Company Name:

For: TRADES

Do Not Open Until: 3PM, 02/24/2023

The bid packet may be found at http://www.saisd.org/bids OR may be

obtained from the SAISD Purchasing Department, 1621 University, San Angelo, Texas, 325.947.3759.

Any deviation from our General Terms and Conditions for Bidding and the Special

Terms and Conditions must be noted on the Deviation/Compliance Signature form

provided.

Proposals will be publicly opened immediately following the specified deadline. Any proposal received

later than the specified time, whether delivered in person or mailed, will be disqualified. FAXED

PROPOSALS WILL NOT BE ACCEPTED.

After evaluation of all proposals is completed, the Purchasing Department will present a

recommendation to the SAISD Board of Trustees at a scheduled meeting. After approval by the

Board of Trustees, the bid tab will be posted by April 01, 2023, on the SAISD website at

http://www.saisd.org/bids.

Disclosure Statement:

HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given to public

officers. HB 914 and this questionnaire may be found on the San Angelo ISD website at

www.saisd.org/HB914. Each vendor desiring to do business with San Angelo ISD is required to

familiarize themselves with this law and comply with all requirements. Failure to follow these

requirements may result in being removed from the approved vendor list for San Angelo ISD.

The San Angelo Independent School District reserves the right to reject any or all proposals and to

accept any proposal deemed most advantageous to the District.

If additional information should be required, contact the undersigned at 325.947.3759.

Respectfully,

Jason Henry

Director of Purchasing

Purchasing Department

1621 UNIVERSITY

SAN ANGELO, TX 76904

325.947.3759

FAX: 325.947.3837

San Angelo Independent School District

SPECIAL TERMS & CONDITIONS

TRADES BID #23-002-03-24

The San Angelo Independent School District (SAISD) is soliciting bids for TRADES as per

specifications stated in this solicitation document.

All materials and equipment should be bid new with installation, freight (if required), and shipping

included in the bid price. All material and equipment must be in current compliance with all ADA

(Americans Disability Act), state and local code requirements when applicable.

Bid prices must be firm for one-year from date of award for bid to be considered. This bid is

renewable for two (2) additional years in one-year increments provided all prices remain firm and

both parties agree. Any changes in pricing or services shall be reported to the Director of

Purchasing and will remain the responsibility of the provider. Multiple vendors may be awarded

in each category.

The purpose of this bid is to establish competitive contracts for various TRADES throughout the

District on an as needed basis. Bidders are required to provide labor rates and percentages of

mark up. These rates and percentages shall be understood to compensate subcontractor/supplier

for salaries, insurance, overhead, licenses, capital expenditures, equipment and all other expenses

associated with performing the work requested. These rates and percentages shall be the basis

for any additional work requested on each project. All contractors supplying prices shall be

established contractors whose primary business is the TRADE category bid. All contractors agree

to provide materials and services as soon as reasonably possible upon receipt of a purchase order

and in accordance with the schedule provided. In the event the successful contractor is unable

to provide services during the time frame required by the San Angelo ISD, the District has the

right to use another contractor that can meet the response time.

Respondent needs to complete only the trade category applicable to their respective

trade and return that with the other standard bid documents in the packet. Please

include insurance certificates with your bid. Failure to do so may result in a non-

award.

Once the bid is awarded and projects are identified, companies awarded this bid will be required

to review any specified work and provide a project price based on rates and percentages included

in this bid. Bidders are required to bid materials on a % markup basis from the price charged to

them. A copy of the invoices for all materials and equipment used for each project shall

accompany each invoice from successful bidders for verification of mark up. Invoices lacking the

appropriate back up will not be processed for payment until all documentation is received.

Bidders are required to provide the trade/skilled labor rate per hour as well as the helper or

manual/unskilled labor rates. Labor rates charged shall be for the actual time on the job. No

travel time charges will be considered.

Prices bid on each project must be firm. The bid shall present all charges to be paid unless

specified in writing in advance. Projects will be considered “turnkey” for each trade unless San

Angelo ISD requests a labor only with San Angelo ISD providing the materials.

Purchasing Department

1621 University Avenue

San Angelo, TX 76904

325.947.3759

San Angelo Independent School District

The following criteria will be used to award the bid based on the best value

for the District. The % for scoring is listed beside the criteria requirement.

1. Purchase price 20%

2. Reputation of the vendor 20%

3. Quality of vendor’s goods or services 20%

4. Extent to which the goods or services meet the district’s needs 20%

5. Vendor’s past relationship with district 20%

6. HUB requirements

7. Total long term cost to the district to acquire the goods

8. Vendor’s ultimate parent company or majority owner has its principal place of business

in the State of Texas or employees at least 500 persons in this state (not applicable to

contracts related to telecommunications and information services, building construction and

maintenance, or instructional materials)

9. Any other relevant factor listed in the request for proposal

• Availability of product and service in our local area

Purchasing Department

1621 University Avenue

San Angelo, TX 76904

325.947.3759

Bid Name:

TRADES

San Angelo Independent School District

REQUEST FOR PROPOSAL

Bid Opening Date and Time:

February 24, 2023 – 3PM

Bid Number: 23-002-03-24

Contract Time Period:

04/01/23-03/31/24

Location of Bid Opening:

Purchasing Department

1621 University

San Angelo, TX 76904

The undersigned authorized representative of the vendor indicated below hereby acknowledges:

That he/she is authorized to enter into contractual relationships on behalf of the company indicated below,

and

That he/she has carefully examined this Bid Notice, the accompanying Bid Forms, and the General Terms

and Conditions and Item Specifications associated with this Bid Invitation, and

That he/she proposes to supply any products or services submitted under this Bid Invitation at the prices

quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated

with this Bid Invitation, unless any exceptions are noted in writing with this bid response, and

By submitting a bid, each bidder agrees to waive any claim it has or may have against the San Angelo

Independent School District, the Architect/Engineer, and their respective employees, arising out of or in

connection with the administration, evaluation, or recommendation of any bid; waiver of any

requirements under the Bid Documents; or the Contract Documents; acceptance or rejection of any bids;

and award of the Contract.

Offeror agrees to exhaust its administrative remedies under District Policy and the Disputes Clause of any

resulting contract before seeking judicial relief of any type in connection with any matter related to this

solicitation, the award of any contract, and any dispute under any resulting contract.

Name of Bidding Company

Address

City, State, Zip

Contact Name

Telephone Number of Contact Person

Fax Number of Contact Person

E-mail Address of Contact Person

Date

Signature of Authorized Representative

Printed name of Authorized Representative

Position of Authorized Representative

Web Address

Purchasing Department

1621 University

San Angelo, TX 76904

325.947.3759

Fax: 325.947.3837

23-002-03-24 TRADES

EFFECTIVE 04/01/2023 - 03/31/2024

SAN ANGELO INDEPENDENT SCHOOL DISTRICT

BID QUESTIONNAIRE

Insurance Requirements:

Proof of insurance coverage is required for any vendor or contractor working on San

Angelo Independent School District facilities or property. Any large equipment or

vehicles brought onto SAISD Property must also provide the required insurance.

1 Do you carry a minimum of $1,000,000 per occurrence on General Liability?

2 Do you carry a minimum of $500,000 in auto insurance coverage?

Do you carry a minimum of $100,000 per occurrence, of Workers Compensation

3 Insurance?

Circle One

Yes

Attach All Proof of insurance to this page

The insurance must comply with the following requirements:

San Angelo ISD is named as the Certificate Holder and additional insured.

Policy contains a thirty (30)-day notice of cancellation provision (ten (10) days for non-payment of

premium on certificate).

Certificate is completed by your insurance company or designee.

Certificate is provided by an insurer admitted to do business in Texas or written through a Texas

licensed broker.

Company Representative Name:

Signature:

23-002-03-24 Trades

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