Tractor and Groundskeeping Equipment

GORDON COUNTY BOARD OF COMMISSIONERS
INVITATION TO BID: Tractor and
Groundskeeping Equipment
PROJECT OVERVIEW
Gordon County is soliciting sealed bids for the procurement of one (1) new tractor and a
comprehensive set of groundskeeping attachments for the Northwest Georgia Agricultural &
Events Center.
MINIMUM SPECIFICATIONS
Tractor Requirements
Quantity: One (1)
Condition: New, unused current production model
Engine: Gas or Diesel
Horsepower: approximately 40 HP
Transmission: Paddle shift transmission
Safety Equipment:
Factory-installed Roll-Over Protective Structure (ROPS)
Seat belt
Power Steering
Four-Wheel Drive (4WD)
Rear PTO
Standard lighting package
Heavy-duty agricultural tires
Category I or II three-point hitch
Minimum manufacturer's warranty
Front-End Loader
Compatible with proposed tractor
Quick-attach bucket system
Hydraulic lift and dump functions
Must be able to lift at least 1500 lbs using the forklift and bucket attachments
Forklift Attachment
Quick-attach pallet forks
Compatible with front-end loader
Rated capacity suitable for tractor specifications
Must be able to lift at least 1500 lbs using the forklift and bucket attachments

Arena Drag
Pull-behind arena drag suitable for maintaining equestrian and livestock event
surfaces
Compatible with tractor horsepower and hitch system
Finish Mower
Rear-mounted finish mower
Minimum cutting width of 72 inches
Compatible with tractor PTO and hitch system
Water Tank
Pull-behind water tank suitable for arena dust control
Equipped with spray bar or equivalent dust suppression system
Compatible with tractor towing capacity
BID SUBMITTAL REQUIREMENTS
Bidders shall provide the following information:
Manufacturer and model number of tractor
Manufacturer and model number of each attachment
Complete specifications and product literature
Warranty information
Delivery timeframe
Itemized pricing for:
Tractor $ ____________________
Front-end loader $ ____________________
Forklift attachment $ ____________________
Arena drag $ ____________________
Finish mower $ ____________________
Water tank $ ____________________
Total turnkey purchase price, including delivery and setup $ ____________________
BID SUBMITTAL INSTRUCTIONS
Bidders are required to submit 3 copies of their bid by mail to 201 North Wall Street, Calhoun,
GA 30701, no later than Aug 19, 2026 3:00 PM . Bids must be addressed to Charmon VanDyke,
Purchasing Manager, and clearly titled "Sealed Tractor Bid- Event Center". Any Bids
received after this time will not be considered.
BID VALIDITY
Bids shall remain good for a period of 45 days after the bid opening date.

GOVERNING LAW AND COMPLIANCE
This bid shall be governed in all respects by the laws of the State of Georgia and the successful
bidding parties shall comply with all applicable federal, state, and local laws and regulations.
By submitting their bid, all bidding parties certify that their bids are made without collusion or
fraud and that they have not offered or received any kickbacks or inducements from any other
person or party in connection with their bids, and that they have not conferred on any Gordon
County employee having official responsibility for this procurement transaction any payment,
loan, subscription, advance, deposit of money, services, or anything of value of more than
nominal value, present or promise, unless consideration of substantially equal or greater value
was exchanged.
The bidding parties specifically certify in submitting their bids that they are not in violation of
O.C.G.A. 16-10-2 and 16-10-22 for acts of bribery, and/or conspiracy in restraint of free and
open competition in transactions with state or political subdivisions.
By submitting their bid, all bidding companies certify that they are not currently debarred from
submitting bids on contracts by any agency of the State of Georgia and/or the federal
government, nor are they an agent of any person or entity that is currently debarred from
submitting bids on contracts by any agency of the State of Georgia.
QUESTIONS
Questions should be submitted by email to bids@gordoncountyga.gov no later than
Aug 4, 2026 2:00 PM . Please include "Community Events Tractor" in the subject line. All
questions will be addressed in an addendum.
DELIVERY INSTRUCTIONS
The successful bidder shall deliver the equipment fully assembled, serviced, and ready for
operation to:
Gordon County Northwest Georgia Agricultural & Events Center
1070 Liberty Road SW
Calhoun, Georgia 30701
Upon delivery, the bidder must be willing to provide instruction on the use of the equipment if
needed.

EVALUATION CRITERIA
Bids will be evaluated based upon:
Compliance with specifications
Purchase price
Equipment quality and suitability
Warranty coverage
Availability of local parts and service support
RESERVATION OF RIGHTS
The Gordon County Board of Commissioners reserves the right to reject any or all bids, call for
new bids, to waive any informalities in a bid, and to select the qualified parties. The Gordon
County Board of Commissioners reserves the right to accept, reject, and/or negotiate any and all
bids or parts of bids deemed by the Board to be in the best interest of citizens of Gordon County.
BID EVALUATION AND AWARD PROCESS
While the County is entertaining a bid, it will not be bound to award the bid. The County may
contact and evaluate the vendor's and any subcontractor's references; contact any vendor to
clarify response; contact any current or past users of a vendor's or subcontractors services. The
County will not be obligated to accept the lowest offer but will make an award in the best interest
of the County after all factors have been evaluated. The County will be the sole judge of the
successful offer. The County reserves the right to negotiate with any and all vendors. Vendors
are advised that it is possible that an award may be made without discussion or any contact
concerning the Bid received. Accordingly, Bids should contain the most favorable terms from a
price and technical standpoint, which the vendor can submit to the County. DO NOT ASSUME
that you will be contacted or afforded an opportunity to clarify, discuss or revise your bid.
LOCAL VENDOR PREFERENCE
Because bids awarded to "local" vendors contribute to the Gordon County tax base and promote
the local economy, the Gordon County Board of Commissioners has determined that, under
certain circumstances, such "local" vendors shall be provided an additional privilege when
bidding against non-local vendors. If a "local" vendor's bid shall meet all specifications and is
not more than four percent (4%) more than the lowest responsive and responsible bidder, the
lowest bidding "local" vendor shall be given one (1) business day from the opening of such bids
in which to notify the Purchasing Director that it agrees to match the low bid submitted by any
non-local vendor. If such "local" vendor shall not agree to match the low bid, then the next
lowest "local" vendor, if any within this specified category, shall be given one (1) business day

there from to notify the Purchasing Director that it agrees to match the low bid submitted by any
non-local vendor, and so on until all "local" vendors who fall within the specified category have
had an opportunity to match the low bid. This privilege or preference shall not apply to road
construction or public works projects otherwise governed by Georgia Law or to the purchase of
any other goods and/or services, for which such preference is prohibited by Georgia Law. A
"local" vendor for purposes of this section shall be defined as a vendor maintaining a physical
presence within Gordon County, including, but not limited to the maintenance of one (1) or
more offices within Gordon County with continuous employment of not fewer than two (2)
persons at such office(s) for more than six (6) months prior to the submission of such bid. The
mere maintenance of a post office box within Gordon County shall not qualify a vendor as
"local".