Tracked Excavator

City of Tulsa Finance Department
Invitation for Bid (IFB)
IFB 27-818
Supplies or Services Requested: Tracked Excavator
Department: Water & Sewer
NIGP Commodity Code(s): 760-23
Solicitation Schedule
EVENT DATE
IFB Issue Date 9/15/2026
MANDATORY Pre-Bid Conference 9/24/2026 at 2:00 PM CT
Teams Meeting, contact jamiller@cityoftulsa.org for invite
Deadline for Questions 9/28/2026
Submitted to assigned buyer via email. 10 Days prior to IFB due date
Bid Submission Date 10/7/2026
Either mailed or delivered to City Clerk address. Bids
are open the day after the due date.
If You have any questions or need additional information, contact the Assigned Buyer:
Julie Miller, Buyer | jamiller@cityoftulsa.org
All questions should be emailed with IFB 27-818 on the subject line.
Submit Bids (sealed) to:
City of Tulsa - City Clerk's Office
175 E. 2ND St., Suite 260
Tulsa, OK 74103
Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.
Write the Bid Number, Supplies or Service requested (as listed above) and Bid
Opening Date on the lower left corner of the outside of Your Bid envelope. Feel
free to use included packing slip. No faxed or emailed Bids will be considered.
Barring certain circumstances (Section III-5), Bids received after the stated date
and time will not be accepted and will be returned to the Bidder unopened.

IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
I. STATEMENT OF PURPOSE:
1. Overview and Goals
The goal of this solicitation is to secure a source to purchase a Tracked Excavator for use by the
Water & Sewer Department of the City of Tulsa.
2. Term of Contract
The City intends to award a one-year annual contract. The City may offer the Seller the opportunity
for additional one-year terms. The City also reserves the right to make multiple or partial awards. To
do business with the City, You must agree to the terms and conditions of the City's standard
Purchase Agreement, indicated by Your Authorized Agent's signature on the Purchase Agreement.
Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the
meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.
The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and
Accepted by City will be included as part of the Agreement between Seller and City. All sheets of
this IFB (including Sections I-VI) must be submitted.
Authorized Agent
Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an "Authorized
Agent." An Authorized Agent means an agent who is legally authorized to bind the Seller under the
law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the
Authorized Agent for each of the following types of entities is as stated below:
o Corporations - the president, board chair or board vice chair (or the vice president if the corporation
was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate
resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating
the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section
VI for sample of a Certificate of Secretary)
o General Partnerships - any partner can sign to bind all partners.
o Limited Partnerships - the general partner must sign.
o Individuals - no additional authorization is required, but signatures must be witnessed and notarized.
o Sole Proprietorship - the owner can sign. Any other person can sign if s/he provides a recent Power
of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.
o Limited Liability Company (LLC) - any manager of the LLC elected by the members of the LLC, or
any member signing as manager of the LLC. All other signers will need a Consent of Members signed
by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their
signature. (See Section VI for sample of a Consent of Members)
Entities organized in states other than Oklahoma must follow the law of the state in which they are
organized.
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
II. SCOPE OF SERVICES AND SPECIFICATIONS
1. Scope of Services
The City is requesting Bids for a Tracked Excavator for use by the Water & Sewer Department
Delivery Requirements
All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may
be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.
Bids must state the number of Days required for delivery under normal conditions.
Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to
unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred
during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping
entity.
2. Specifications
The Bid must meet or exceed the following Specifications.
In the Table below, the Bidder shall respond to each minimum requirement set forth in the
Specifications column by writing its response in the space provided under Section 2: Bidder's
Response column. Whenever asked to "describe", the description may include details such as size,
capacities, dimensions, materials used in construction, etc. A full and complete description is
required to reasonably evaluate the Bid, so all pertinent information is required. When referring to
attached literature as a means of not fully describing items, misinterpretations by the evaluator of the
Bid may occur. Your ability to present the City with enough information to reasonably understand the
item being bid and whether it meets the Specifications stated herein relies on the written information
provided.
You are required to describe Your proposed equipment in the Bidder's Response column, in terms
that correspond with the minimum Specifications shown. You may not answer in the space provided
as to whether You meet the Specifications by responding with terms as "yes", "meets", "same as",
"complies" or "similar" terms. If these terms are utilized, it shall result in Your Bid being
considered as non-responsive and being rejected.
If bidding an equivalent, You must include descriptive manufacturer's literature verifying the
information You provided in the Bidder's Response column with Your submission. Failure to
provide such literature shall result in Your Bid being considered as non-responsive and being
rejected. Any determination as to whether an item is an acceptable equivalent that meets the
Specifications shall be made at the sole discretion of the City.
Seller shall ensure that each excavator and related parts are warranted by the manufacturer to be
of good material and workmanship and that manufacturer promptly replace any part or parts which
by reason of defective materials or workmanship shall fail under normal use, free of negligence or
accident, for a minimum of one (1) year from the date of delivery, unless otherwise stated. In addition,
if such failures take place outside the dealer's service area, which shall be defined as Tulsa city
limits, the Seller will be responsible for reimbursing the nearest manufacturer's authorized dealer in
the city of Tulsa for services rendered under this warranty.
The Seller shall respond within 72 hours of notification by the City of Tulsa, on when, where, and
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
how a warranty issue will be resolved. In the event there is no response within 72 hours, or if the
response is not acceptable to the City of Tulsa; the City will provide or arrange for repairs. The Seller
shall be responsible for reimbursing the nearest manufacturer's authorized dealer in the city of Tulsa
for services rendered under this warranty.
The Seller shall have the option to authorize the City of Tulsa to perform minor warranty
replacement and repairs and then reimburse the City for its labor and parts utilized to enact
the repair. The reimbursement for labor will be the same rate as that of the actual work
performed. Standard warranty information is to be supplied with the Bid.
TESTS AND ACCEPTABILITY OF MATERIAL:
All items included in the Bid are subject to a performance demonstration within 30 days of the Bid
date by the Bidder(s) at the discretion of the City of Tulsa. A like item of the type Bid that contains
all the safety concerns, horsepower ratings, accessories, dimensions or other features as deemed
appropriate by the City of Tulsa may be required to be demonstrated to the City of Tulsa personnel
prior to award of the Bid to establish if the item meets the requirements and Specifications of the City
of Tulsa.
SECTION 1:
MINIMUM SPECIFICATIONS SECTION 2: BIDDER'S RESPONSE
ITEM
Describe:
New, current year model Tracked Excavator, Make
General
TAKEUCHI TB257FR Excavator, or Acceptable Model
Equivalent.
Describe:
Gross Weight / 1. 12,000 Class Tracked Excavator 1.
Size 2. Minimum operating weight: 12,930lbs when 2.
equipped with rubber tracks and cab.
Describe:
1. Maximum transport length: 17ft 8.4in. 1.
Machine 2. Maximum height: 8ft 5.4in. 2.
Dimensions 3. Maximum width: 6ft 6.7in. 3.
4. Minimum ground clearance: 11.8in. 4.
5. Maximum tail swing radius: 3ft 10.6in. 5.
Describe:
1. Operator's station shall be Roll-Over 1.
Protective Structure/Operator Protective
Guard (ROPS/OPG) level one certified.
2. Excavators shall be equipped with a 5.7in 2.
color LCD multifunctional monitor that shall
have a digital display and gauges for coolant
temperature, fuel level, engine speed,
Cab
particulate matter accumulation, and lift load
percentage, hour/trip meter, clock, and
functions (auxiliary, lift alarm, power mode,
and high-altitude mode).
3. Audible and/or visual alerts for charge level, 3.
engine oil pressure, fuel-water sensor, high
engine coolant temperature, engine air filter
restriction, fuel filter restriction, low fuel level,
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
automatic idle, regeneration status, engine
preheat, travel speed sensor, and work light
indicator.
4. Cab model shall feature factory installed air 4.
conditioner, heater/defrost, and AM/FM radio
with Bluetooth.
5. Overhead sight glass shall include 5.
sunshade.
6. Cab front glass shall open overhead, and 6.
bottom glass shall be removeable and
stowed in brackets on left side of the cab.
7. Excavator shall be equipped with deluxe, 7.
cloth high back suspension seat with
adjustments for the following: height, fore/aft,
tilt, and weight.
8. Excavator shall be equipped with adjustable 8.
armrest that provide a minimum of 1in
vertical adjustments.
Describe:
1. Excavator shall be equipped with precise 1.
hydraulic pilot operated joystick controls.
2. Right side pilot joystick shall include 2.
proportional slide switch for 2nd auxiliary
hydraulic circuit, horn, one touch decel, and
high-speed travel functions.
3. Left side pilot joystick shall include 3.
proportional slide switch and electro-
hydraulic push button controls for primary
auxiliary hydraulics.
4. Excavator shall be equipped with a dozer 4.
control lever that includes blade float as
standard equipment.
Controls
5. All travel functions shall be controlled using 5.
two (2) levers or two (2) foot pedals, foot
pedals shall be full-length one-piece design.
6. Electronic throttle control shall be 6.
incorporated into the right-side armrest.
7. Control pattern change valve for 7.
International Organization for
Standardization/Society of Automotive
Engineers (ISO/SAE) controls shall be
located within the compartment located
below the operator's seat.
8. Boom shift left/right shall be controlled via 8.
proportional foot control located on the right
side of the cabin floor.
Describe:
Engine 1. 52.3 HP Kubota V2403-CR-TE5B, or 1.
Acceptable Equivalent.
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
2. Engine should be equipped with direct drive 2.
fan with guard.
3. Idle start system shall protect engine at start- 3.
up regardless of throttle position.
4. Minimum displacement: 2.4L. 4.
5. Minimum rated engine speed: 2,200 rpm. 5.
6. Minimum torque: 144.3 ft-lb @ 1,500 rpm. 6.
7. Maximum fuel consumption: 1.9 gallon per 7.
hour.
8. Automatic idle shall be standard for 8.
equipment.
9. Cold start aid shall be all 4 glow plugs. 9.
10. Dry type air cleaner shall include primary 10.
filter and secondary pre-filter with restriction
indicator located on the monitor panel.
11. Automatic fuel priming system. 11.
12. Minium of 3 engine modes that shall include: 12.
ECO, Standard, and High Altitude.
Describe:
1. Minimum dig depth: 12ft 9.4in. 1.
2. Minimum vertical dig depth: 10ft 4.6in. 2.
3. Minimum dump height: 12ft 9.2in. 3.
4. Minimum reach: 20ft 4.6in. 4.
Performance 5. Minimum reach at ground level: 19ft 11.4in. 5.
6. Minimum bucket digging force: 10,431lbs. 6.
7. Minimum arm force: 5,190lbs. 7.
8. Minimum travel speed high/low: 1.6 to 8.
3.0mph.
9. Minimum gradability: 30 degrees. 9.
Describe:
1. Excavator shall be equipped with high- 1.
capacity, side-by-side cooling modules for
Cooling improved air flow and ease of inspection and
cleaning.
2. Radiator and hydraulic oil cooler shall be 2.
industrial type with aluminum housing.
Describe:
1. Electrical system shall be 12V. 1.
2. Alternator shall be minimum of 55 amp. 2.
Electrical 3. Excavator shall be equipped with 1 boom 3.
mounted LED work light.
4. Travel alarm shall be standard equipment. 4.
5. Horn shall bed standard equipment. 5.
Describe:
1. Hydraulic system shall be open center. 1.
Hydraulics 2. Excavator shall include 2 variable 2.
displacement pressure compensating piston
pumps, 2 gear pumps, and shall have a
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
minimum combined flow of 43.8 GPM.
3. System relief pressure shall be a minimum 3.
of 3,990 psi.
4. Primary auxiliary hydraulic circuit with one- 4.
and two-way auxiliary hydraulics shall have
a minimum flow rate of 27.7 GPM, be
plumbed to the arm, and shall include shut
off valves.
5. Secondary hydraulic circuit with two-way 5.
auxiliary flow shall have a minimum flow rate
of 11.8 GPM, be plumbed to the arm, and
shall include shut off valves.
6. Third auxiliary hydraulic circuit shall be 6.
plumbed to the arm and shall be used as a
dedicated hydraulic coupler circuit.
7. One-way and two-way auxiliary hydraulic 7.
flow on the primary auxiliary circuit shall be
controlled using the rocker switch located on
the right side of the cabin.
8. Primary auxiliary hydraulics shall be 8.
controlled using a proportional slider switch
located on the left joystick.
9. Secondary auxiliary hydraulic circuit shall be 9.
controlled using a proportional slider switch
located on the right joystick.
10. Hydraulic flow rates for the primary and 10.
secondary auxiliary circuits shall be
adjustable from the operator's seat using the
multifunctional panel.
11. Third auxiliary circuit shall be controlled 11.
using the trigger bottom on the left joystick in
conjunction with the plunger on the right rear
floorboard. When using, an alert will appear
on the multifunctional panel and alarm will
sound.
12. A pilot accumulator shall release trapped 12.
pressure in the auxiliary hydraulic lines
making it easier to change attachments and
allow work equipment to be lowered to the
ground with the engine off.
13. Hydraulic tank shall be constructed out of 13.
steel.
14. Main boom and swing cylinders shall be 14.
cushioned.
Describe:
1. 24in HD Tooth Bucket (TB350R, TB 257FR, 1.
Attachments TB250).
2. Hydraulic coupler with pins. 2.
3. Hydraulic thumb kit. 3.
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
4. NPK, PH3 hammer with auto lube, tool, and 4.
top cap.
5. 12in HD Tooth Bucket. 5.
6. 18in HD Bucket (TB350R, TB257FR, TB 6.
250).
Describe:
1. Minimum arm length: 5ft 9.4in. 1.
2. Minimum boom length: 9ft 3 in. 2.
3. Minimum bucket pin diameter: 45mm. 3.
4. Bucket linkage shall be a cast H link design 4.
for strength and durability.
5. Bucket pins shall have an O-ring and 5.
grease seals to retain grease and protect
from dirt and debris.
6. Auxiliary hydraulic lines shall include shut-off 6.
valves.
7. Excavator shall be equipped with two link 7.
mechanisms that allow the boom to offset
left and right, minimizing the movement of
the upper structure providing unobstructed
visibility when digging in either the left or
right offset positions.
Working Gear 8. Shall not be a central pivot boom mount. 8.
9. The excavator shall be controlled via a 9.
selectable switch that provides three (3)
attachment width setting categories, in
addition the boom raise angle may also be
limited by the offset position.
10. The machine shall be capable of performing 10.
a full revolution with a front swing radius to
be less than 4ft 8.5in and a tail swing radius
of less than 3ft 10.6in.
11. Excavator shall have continuous 360-degree 11.
upper structure rotation.
12. Minimum boom swing angle (left/right): 30 12.
degrees/16 degrees.
13. Minimum swing speed: 9.6rpm. 13.
14. Excavator shall have a positive friction disc 14.
type swing brake.
15. Side to Side (STS) Shift Boom Design. 15.
Describe:
1. Traction motor shall be piston type. 1.
2. Minimum traction force: 15,040lbs. 2.
3. Traction drive type shall be hydrostatic with 3.
Undercarriage automatic shift.
4. Parking brake shall be positive friction disc. 4.
5. Carrier rollers, top 1 per side. 5.
6. Track rollers shall be permanently sealed, 6.
triple flanged, 5 per side.
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
7. Track shoe type shall be long life rubber 7.
tracks.
8. Minimum track width: 15.7in. 8.
9. Minimum ground contact length: 6ft 6in. 9.
10. Maximum ground pressure: 4.8 psi. 10.
11. Excavator shall have a grease type track 11.
tensioning system.
12. Excavator shall have a fabricated K-type 12.
track frame with sloped extensions and open
centers to minimize the buildup of dirt and
debris.
Describe:
1. Minimum blade height: 17 in. 1.
2. Minimum blade width: 6ft 6.7in. 2.
3. Minimum blade lift height: 17.1in. 3.
Dozer blade
4. Minimum blade dig depth: 14in. 4.
5. Hydraulic lines for blade shall be segmented 5.
for easy replacement.
6. Blade float shall be standard equipment. 6.
Describe:
1. Excavator shall have a steel engine hood 1.
that opens overhead providing ground level
access to engine oil dip stick, engine oil fill,
engine oil filter, fuel water separator, fuel
filter, pilot filter, and coolant reserve tank.
2. Excavator shall have a steel access panel on 2.
the right rear of the machine that provides
access to the dual element air cleaner,
battery, windshield washer fluid tank, and
heavy-duty high-capacity side-by-side
cooling module (including radiator and
hydraulic oil cooler that are easily cleaned
and inspected).
3. The following shall be assessable on the 3.
Serviceability
upper structure on the right side of the
excavator: steel hydraulic tank, hydraulic oil
fill, hydraulic oil filter, hydraulic tank pressure
relief valve, flow selector valve, and toolbox.
4. Excavator shall be equipped with pilot 4.
accumulator that shall allow the operator to
relieve trapped pressure on the main
auxiliary circuit when connecting
attachments, and it shall allow work
equipment to be safely lowered to the
ground with engine off.
5. Excavator shall feature a tiltable operator's 5.
cabin that provides access to control valve,
hydraulic lines, swing motor, swing gear,
pump group, and back side of engine.
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IFB 27-818 | Tracked Excavator | Issue Date: 9/15/2026
6. Fuel fill shall be located behind a lockable 6.
steel access panel on the left side of the
machine, and it shall include a fuel level
gauge.
Describe:
1. Minimum engine oil capacity: 9.9qts (9.4L). 1.
2. Minimum cooling system capacity: 14.8qts 2.
(14.0L).
Refill Capacities 3. Minimum fuel tank capacity: 18.7gal (71.0L). 3.
4. Minimum hydraulic reservoir capacity: 4.
18.7gal (71.0L).
5. Minimum hydraulic system capacity: 31.7gal 5.
(120.0L).
Describe:
1. Travel alarm shall be standard equipment. 1.
2. Excavator shall be equipped with a certified 2.
ROPS/FOPS/TOPS operator protective
structure.
Safety 3. Excavator shall be equipped with a 3.
retractable seat belt.
4. Excavator shall be equipped with a standard 4.
boom anti-drift valve that prevents elevated
loads from dropping unexpectedly should
there be a sudden pressure loss.
Describe:
Excavator and attachments shall be painted
Paint
the standard manufacturer's color unless
otherwise specified.
Describe:
Manufacturer premier warranty (parts and
labor) shall be for a period of three (3) years
Warranty
or 3,000 hours, whichever comes first.
Machine must be serviced at prescribed
intervals with OEM parts.
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