Track Surface Renovation for Tohopekaliga High School
| Agency: | Osceola County School Board |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 3, 2025 |
| Due Date: | Dec 3, 2025 |
| Solicitation No: | SDOC-26-B-041-GC |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Osceola County School Board
Osceola County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
Track Surface Renovation for Tohopekaliga High School
Track Surface Renovation for Tohopekaliga High School
Type
Invitation to Bid
Invitation to Bid
Department
Facilities & Maintenance
Facilities & Maintenance
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
Yes
Yes
Performance Bond Amount
Only if Total Turn Key Price exceed $300,000.00
Only if Total Turn Key Price exceed $300,000.00
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The intent of this bid is to secure firm fixed pricing to replace the existing rubberized track surface at Tohopekaliga High School (TKHS). The performance of awarded Bidders shall be in accordance with the terms of the specifications and at the quality standards of service set forth herein.
Worked performed under this ITB include all labor, materials, and the equipment necessary to provide completion of the track and field at TKHS. Work shall be completed in accordance with all federal, state, and local orders and shall meet and exceed the standards established. The awarded bidder shall work in conjunction with the assigned Project Manager from the Facilities Department. No changes, modifications, or deviations from the scope of work below shall be made without prior written authorization.
A. REMOVAL AND INSTALLATION
1. Awarded bidder will remove and dispose the existing rubberized track surface, covering an approximate area of 43,000 square feet. Bidder(s) are responsible for verifying measurements. See Attachment “I” – Aerial
2. Awarded bidder will inspect the underlying base and ensure that it is cleaned and prepare for new installation.
3. A bid alternate is included in the Attachment D- Price Sheet for unforeseen sub-base reconstruction.
4. Ensure proper bonding and leveling of the surface to meet safety and performance.
5. All disturbed areas will be re-sodded and returned to existing conditions.
B. TRACK SPECIFICATIONS & MATERIALS
1. System Performance
a) Thickness: 1/2" (13mm) or as specified.
b) Shore A Hardness (ASTM D-2240): 55 +/-5.
c) Elongation at break (ASTM D-412): ≥ 40%.
d) Tensile Strength (ASTM D-412): 0.75 N/mm2 @ 70F.
e) Compression Set Recovery (ASTM D-395): 90-95% @ 70F over a 24-hour period.
f) Abrasion Resistance (ASTM D-501): 0.25 grams loss after 1000 cycles.
g) Chalking (ASTM D-822): No change after 1000 hours in weather meter.
h) Coefficient of Friction (ASTM D-1894): Dry: 0.70-0.75 / Wet: 0.60-0.65.
i) Resilience (ASTM D-2632): 37-39%.
j) Tear Resistance (ASTM D-624): 50-65 psi.
Page 3 of 20
2. Quality Assurance
a) The successful bidder shall have a minimum of 5 years of experience in the installation of tracks similar to the one being installed on this project.
b) The materials shall be made in the United States.
c) The successful bidder shall have experience installing IAAF certified track systems and the track system must meet or exceed World Athletics performance standards.
d) The successful bidder shall attest that all track surfacing material meets or exceed the requirements defined by the project specifications. Test data shall be submitted which shows that the product meets the required quality standards.
e) The Synthetic Track Installation Supervisor must have installed a minimum of 8 similar tracks in the last 3 years.
3. Materials
a) Primer
Polyurethane-based primers specifically formulated to be compatible with the base and track surfacing material.
b) Black SBR Granules
The rubber granules for the base mat shall be recycled SBR rubber (Styrene Butadiene Rubber), processed and chopped to 1mm-3mm size containing less than 4% dust.
c) EPDM Granules
The rubber granules for the structural spray wearing coats shall be EPDM peroxide cured, manmade rubber, containing a minimum of 18-20% EPDM and having a specific gravity of 1.5 +/-0.08. The EPDM rubber will be 0.5mm-1.5mm EPDM granules. EPDM granules shall be of the same color as the polyurethane. Color to be Dark Blue (Navy Blue).
d) Polyurethane Binder
Binder for the black rubber mat shall be an MDI-based and/or MDI/TDI mixture, mono-component, polyurethane-binding agent. The binding agent shall not have a TDI monomer level above 0.2%, must be clear in color, not milky, and must be solvent free. The binding agent must be specifically formulated for compatibility with SBR rubber crumb.
e) Structural Spray Coating
The spray coating shall be the MDI-based and/or MDI/TDI mixture, one or two-component, moisture-cured, pigmented polyurethane, specifically formulated for compatibility with EPDM granules. The coating shall be in Dark Blue color (Navy Bue).
f) Line Marking Paint
The line marking paint shall be polyurethane-based, single component moisture cured paint specifically manufactured to be compatible with polyurethane synthetic track surfaces.
4. Execution
a) Sub-base
The Synthetic Track Surfacing System shall be laid on a sub-base designed and approved by a licensed Engineer. The successful bidder shall provide compaction test results of 95% or greater for the installed sub-base and the finished asphalt
Page 4 of 20
or concrete surface. It should be the responsibility of the successful bidder to flood the surface immediately after the asphalt is capable of handling traffic, but within 24 hours. If, after 20 minutes of drying time, there are birdbaths evident, it shall be the responsibility of the successful bidder to determine the method of correction. No cold tar patching, skin patching or sand and oil mix patching will be acceptable.
Any oil spills (hydraulic, diesel, motor oil, etc.) must be completely removed, either by chipping out or removing and replacing with new, keyed in asphalt. The minimum depth of any asphalt replacement shall be 1”. The curing time for the asphalt is 14-21 days. It shall be the responsibility of the successful bidder to determine if the asphalt substrate has cured sufficiently prior to the application of polyurethane surfacing system.
It shall be the responsibility of the successful bidder to determine if the asphalt substrate meets all design specifications, i.e. cross slopes, planarity and specific project criteria.
Upon completion of surface test and correction of any defects, successful bidder shall submit to Engineer or Owner a signed certificate stating the existing surface is acceptable and satisfactory for the installation of his track surface system.
5. Synthetic Track
Synthetic Track Surface can be laid on any smooth, stable base such as asphalt or concrete. It forms a resilient, economical and hardwearing surface that is resistant to UV degradation, abrasion, shrinkage, mold and most common oils and chemicals. Color: Dark Blue (Navy Blue).
a) Curing
Before application of the synthetic surface can begin, the asphalt should be cured for at least 14- 21 days, and a concrete base for a minimum of 28 days.
b) Cleaning
The area to be surfaced shall be clean and free of any loose or foreign particles (dirt, oil, etc.) prior to commencement of the work. The surface is usually cleaned by use of a power blower and/or high-pressure washer.
c) Priming
The primer shall be spray-applied in accordance with the Manufacturer`s specifications. Only those areas that can be installed the same day should be primed.
d) Blue Mat
Job mix formulas shall be as follows:
i. SBR Rubber 1mm-3mm
ii. Binding Agent 18-20% of total rubber weight
The Dark Blue SBR rubber granules and polyurethane binding agent are blended together using state of the art automatic metering mixer for a period of 2-3 minutes for a precise measured ratio. No hand mixing is allowed.
The blended materials are then spread onto the asphalt/concrete base by means of a fully automatic paving machine with control sensors at a rate of 16-16.5 pounds per square yard. The fully automatic paving machine shall have a heated oscillating screed bar to obtain both smoothness and compaction. The heated screed bar normally works at a temperature of 158°F to 176° F.
Page 5 of 20
The laying procedure shall be bay-to-bay and limiting the length of the passes to avoid having any cold (cured) joints between the bays. At the beginning of each new day`s work, the traverse joint from the previous day`s work shall be tack coated to ensure a good bond. Small irregularities remaining in the surface after the fully automatic paving machine has passed may be removed using a light polyethylene or Teflon roller or hand troweled.
The surface hardens through the reaction of the binding agent with humidity. The speed of the reaction depends on temperature and relative humidity. Usually the surface may be walked upon the next day.
Synthetic track materials are to be placed only when temperature is above 45°F and rising.
No materials should be placed when surfaces are wet or damp, precipitation is falling or imminent, or when other unsuitable conditions for the installation of the system are present.
e) Structural Spray Wearing Coats
Job mix formulas shall be as follows:
i. Structural Spray 60% by weight
ii. EPDM Rubber 0.5mm-1.5mm 40% by weight
After the blue mat has properly cured, apply a thixotropic mixture, using black structural spray and black EPDM granules, mixed using state of the art automatic metering mixer for a precise measured ratio, then spray-applied using the latest air spray equipment designed to handle this heavy rubber mixture. The structural spray coating is applied in two applications utilizing 1.80 pounds per square yard for each application.
C. MARKINGS & ART
1. The word TIGERS will be painted as shown in Attachment “H” – Marks & Logo. It will be one letter per lane, centered, from lane #2 to lane #7. Letters will be in Orange color with a white background and in Ohio Collegiate Regular font, 40” x 40” approximately. High Jump area will include the school mascot (tiger) with up to 5-colors, 15’ x 15’ approximately, as shown in Attachment “H” – Logo.
2. All line and event markings shall be applied by experienced personnel, utilizing polyurethane-based paint that is compatible with the synthetic track surfacing.
3. All marking dimensions will be certified in accordance with the specifications issued by the appropriate sanctioning or governing body such as NFHS and IAAF, as applicable.
4. No striping operations may commence if temperature is 45°F and falling.
5. Do not place any paint under wet or damp conditions or when relative humidity is above 85%.
6. The line-striping machine shall be capable of producing neat, clean edges on all lines.
D. PROJECT SCHEDULE
• Board Approval of the Bid/Contract: January 2026 (TBD)
• Project Start Date: February 20, 2026
Page 6 of 20
• Substantial Completion: April 24, 2026
• Final Completion: May 22, 2026
The intent of this bid is to secure firm fixed pricing to replace the existing rubberized track surface at Tohopekaliga High School (TKHS). The performance of awarded Bidders shall be in accordance with the terms of the specifications and at the quality standards of service set forth herein.
Worked performed under this ITB include all labor, materials, and the equipment necessary to provide completion of the track and field at TKHS. Work shall be completed in accordance with all federal, state, and local orders and shall meet and exceed the standards established. The awarded bidder shall work in conjunction with the assigned Project Manager from the Facilities Department. No changes, modifications, or deviations from the scope of work below shall be made without prior written authorization.
A. REMOVAL AND INSTALLATION
1. Awarded bidder will remove and dispose the existing rubberized track surface, covering an approximate area of 43,000 square feet. Bidder(s) are responsible for verifying measurements. See Attachment “I” – Aerial
2. Awarded bidder will inspect the underlying base and ensure that it is cleaned and prepare for new installation.
3. A bid alternate is included in the Attachment D- Price Sheet for unforeseen sub-base reconstruction.
4. Ensure proper bonding and leveling of the surface to meet safety and performance.
5. All disturbed areas will be re-sodded and returned to existing conditions.
B. TRACK SPECIFICATIONS & MATERIALS
1. System Performance
a) Thickness: 1/2" (13mm) or as specified.
b) Shore A Hardness (ASTM D-2240): 55 +/-5.
c) Elongation at break (ASTM D-412): ≥ 40%.
d) Tensile Strength (ASTM D-412): 0.75 N/mm2 @ 70F.
e) Compression Set Recovery (ASTM D-395): 90-95% @ 70F over a 24-hour period.
f) Abrasion Resistance (ASTM D-501): 0.25 grams loss after 1000 cycles.
g) Chalking (ASTM D-822): No change after 1000 hours in weather meter.
h) Coefficient of Friction (ASTM D-1894): Dry: 0.70-0.75 / Wet: 0.60-0.65.
i) Resilience (ASTM D-2632): 37-39%.
j) Tear Resistance (ASTM D-624): 50-65 psi.
Page 3 of 20
2. Quality Assurance
a) The successful bidder shall have a minimum of 5 years of experience in the installation of tracks similar to the one being installed on this project.
b) The materials shall be made in the United States.
c) The successful bidder shall have experience installing IAAF certified track systems and the track system must meet or exceed World Athletics performance standards.
d) The successful bidder shall attest that all track surfacing material meets or exceed the requirements defined by the project specifications. Test data shall be submitted which shows that the product meets the required quality standards.
e) The Synthetic Track Installation Supervisor must have installed a minimum of 8 similar tracks in the last 3 years.
3. Materials
a) Primer
Polyurethane-based primers specifically formulated to be compatible with the base and track surfacing material.
b) Black SBR Granules
The rubber granules for the base mat shall be recycled SBR rubber (Styrene Butadiene Rubber), processed and chopped to 1mm-3mm size containing less than 4% dust.
c) EPDM Granules
The rubber granules for the structural spray wearing coats shall be EPDM peroxide cured, manmade rubber, containing a minimum of 18-20% EPDM and having a specific gravity of 1.5 +/-0.08. The EPDM rubber will be 0.5mm-1.5mm EPDM granules. EPDM granules shall be of the same color as the polyurethane. Color to be Dark Blue (Navy Blue).
d) Polyurethane Binder
Binder for the black rubber mat shall be an MDI-based and/or MDI/TDI mixture, mono-component, polyurethane-binding agent. The binding agent shall not have a TDI monomer level above 0.2%, must be clear in color, not milky, and must be solvent free. The binding agent must be specifically formulated for compatibility with SBR rubber crumb.
e) Structural Spray Coating
The spray coating shall be the MDI-based and/or MDI/TDI mixture, one or two-component, moisture-cured, pigmented polyurethane, specifically formulated for compatibility with EPDM granules. The coating shall be in Dark Blue color (Navy Bue).
f) Line Marking Paint
The line marking paint shall be polyurethane-based, single component moisture cured paint specifically manufactured to be compatible with polyurethane synthetic track surfaces.
4. Execution
a) Sub-base
The Synthetic Track Surfacing System shall be laid on a sub-base designed and approved by a licensed Engineer. The successful bidder shall provide compaction test results of 95% or greater for the installed sub-base and the finished asphalt
Page 4 of 20
or concrete surface. It should be the responsibility of the successful bidder to flood the surface immediately after the asphalt is capable of handling traffic, but within 24 hours. If, after 20 minutes of drying time, there are birdbaths evident, it shall be the responsibility of the successful bidder to determine the method of correction. No cold tar patching, skin patching or sand and oil mix patching will be acceptable.
Any oil spills (hydraulic, diesel, motor oil, etc.) must be completely removed, either by chipping out or removing and replacing with new, keyed in asphalt. The minimum depth of any asphalt replacement shall be 1”. The curing time for the asphalt is 14-21 days. It shall be the responsibility of the successful bidder to determine if the asphalt substrate has cured sufficiently prior to the application of polyurethane surfacing system.
It shall be the responsibility of the successful bidder to determine if the asphalt substrate meets all design specifications, i.e. cross slopes, planarity and specific project criteria.
Upon completion of surface test and correction of any defects, successful bidder shall submit to Engineer or Owner a signed certificate stating the existing surface is acceptable and satisfactory for the installation of his track surface system.
5. Synthetic Track
Synthetic Track Surface can be laid on any smooth, stable base such as asphalt or concrete. It forms a resilient, economical and hardwearing surface that is resistant to UV degradation, abrasion, shrinkage, mold and most common oils and chemicals. Color: Dark Blue (Navy Blue).
a) Curing
Before application of the synthetic surface can begin, the asphalt should be cured for at least 14- 21 days, and a concrete base for a minimum of 28 days.
b) Cleaning
The area to be surfaced shall be clean and free of any loose or foreign particles (dirt, oil, etc.) prior to commencement of the work. The surface is usually cleaned by use of a power blower and/or high-pressure washer.
c) Priming
The primer shall be spray-applied in accordance with the Manufacturer`s specifications. Only those areas that can be installed the same day should be primed.
d) Blue Mat
Job mix formulas shall be as follows:
i. SBR Rubber 1mm-3mm
ii. Binding Agent 18-20% of total rubber weight
The Dark Blue SBR rubber granules and polyurethane binding agent are blended together using state of the art automatic metering mixer for a period of 2-3 minutes for a precise measured ratio. No hand mixing is allowed.
The blended materials are then spread onto the asphalt/concrete base by means of a fully automatic paving machine with control sensors at a rate of 16-16.5 pounds per square yard. The fully automatic paving machine shall have a heated oscillating screed bar to obtain both smoothness and compaction. The heated screed bar normally works at a temperature of 158°F to 176° F.
Page 5 of 20
The laying procedure shall be bay-to-bay and limiting the length of the passes to avoid having any cold (cured) joints between the bays. At the beginning of each new day`s work, the traverse joint from the previous day`s work shall be tack coated to ensure a good bond. Small irregularities remaining in the surface after the fully automatic paving machine has passed may be removed using a light polyethylene or Teflon roller or hand troweled.
The surface hardens through the reaction of the binding agent with humidity. The speed of the reaction depends on temperature and relative humidity. Usually the surface may be walked upon the next day.
Synthetic track materials are to be placed only when temperature is above 45°F and rising.
No materials should be placed when surfaces are wet or damp, precipitation is falling or imminent, or when other unsuitable conditions for the installation of the system are present.
e) Structural Spray Wearing Coats
Job mix formulas shall be as follows:
i. Structural Spray 60% by weight
ii. EPDM Rubber 0.5mm-1.5mm 40% by weight
After the blue mat has properly cured, apply a thixotropic mixture, using black structural spray and black EPDM granules, mixed using state of the art automatic metering mixer for a precise measured ratio, then spray-applied using the latest air spray equipment designed to handle this heavy rubber mixture. The structural spray coating is applied in two applications utilizing 1.80 pounds per square yard for each application.
C. MARKINGS & ART
1. The word TIGERS will be painted as shown in Attachment “H” – Marks & Logo. It will be one letter per lane, centered, from lane #2 to lane #7. Letters will be in Orange color with a white background and in Ohio Collegiate Regular font, 40” x 40” approximately. High Jump area will include the school mascot (tiger) with up to 5-colors, 15’ x 15’ approximately, as shown in Attachment “H” – Logo.
2. All line and event markings shall be applied by experienced personnel, utilizing polyurethane-based paint that is compatible with the synthetic track surfacing.
3. All marking dimensions will be certified in accordance with the specifications issued by the appropriate sanctioning or governing body such as NFHS and IAAF, as applicable.
4. No striping operations may commence if temperature is 45°F and falling.
5. Do not place any paint under wet or damp conditions or when relative humidity is above 85%.
6. The line-striping machine shall be capable of producing neat, clean edges on all lines.
D. PROJECT SCHEDULE
• Board Approval of the Bid/Contract: January 2026 (TBD)
• Project Start Date: February 20, 2026
Page 6 of 20
• Substantial Completion: April 24, 2026
• Final Completion: May 22, 2026
Dates(All times are listed as
EST
)
Broadcast Date
11/3/2025 8:00 AM EST
11/3/2025 8:00 AM EST
Question End Date
11/17/2025 12:00 PM EST
11/17/2025 12:00 PM EST
Due Date
12/3/2025 2:00 PM EST
12/3/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 11/13/2025 | 11:00 AM | Yes |
Tohopekaliga High School
3675 Boggy Creek Rd., Kissimmee, FL 34744 |
Documents
Total: 13
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 11
| Code | Description |
| [805-81] | Track Equipment (Including Pedometers, Pole Vault and High Jump Equipment, etc.) |
| [940-88] | Track Construction and Inspection |
| [940-89] | Track Maintenance and Repair |
| [650-62] | Sports Field Maintenance Equipment |
| [988-3] | Athletic Field Maintenance |
| [192-85] | Surface-Active Agents: Emulsifiers, Wetting Agents, and One-Component Nonionic Detergents (See Also Class 180) |
| [630-55] | Paint, Freezer and Wet Surface |
| [926-90] | Subsurface Testing, Environmental |
| [929-14] | Asphalt Pavers Maintenance and Repair |
| [745-63] | Latex Rubber Additive Compound (For Asphalt) |
| [953-83] | Sports |
Publications
Total: 0
| Publication | Date |
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