Town and School Physical Security Upgrades
| Agency: | Town of Cheshire |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 7, 2025 |
| Due Date: | Dec 11, 2025 |
| Solicitation No: | 2526-03 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2526-03
|
| Bid Title: |
Town and School Physical Security Upgrades
|
| Category: | Other |
| Status: | Open |
|
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TOWN OF CHESHIRE
CHESHIRE, CONNECTICUT
REQUEST FOR PROPOSALS FOR
TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES
November 7, 2025
REQUEST FOR PROPOSAL #2526-03
LEGAL NOTICE
TOWN OF CHESHIRE
REQUEST FOR PROPOSALS FOR
TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES
RFP #2526-03
November 7, 2025
The Town of Cheshire will receive sealed proposals for TOWN AND SCHOOL PHYSICAL
SECURITY UPGRADES until December 11, 2025 at 2:00 PM. At that time proposals will be
opened in public and read aloud.
The documents comprising this Request for Proposals may be obtained from the Town’s website at
www.cheshirect.GOV under “Bids and Requests for Proposals”.
The Town of Cheshire reserves the rights to amend or terminate this Request for Proposals, accept
all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies
in a proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the
Town’s best interests.
All proposers must attend a mandatory pre-bid conference on November 19, 2025 at 1:00pm
in Room 207/209 in the Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410.
TOWN OF CHESHIRE
CHESHIRE, CONNECTICUT
REQUEST FOR PROPOSALS FOR
TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES
Proposal Number:
RFP #2526-03
Proposal Opening Date:
December 11, 2025
Mandatory Pre Bid Date:
November 19, 2025, at 1:00pm
Proposal Opening Time:
2:00 PM
Proposal Opening Place:
Town of Cheshire, Town Hall Room 207/209
*******************************************************************************
The Town of Cheshire is seeking proposals for the TOWN AND SCHOOL PHYSICAL
SECURITY UPGRADES as detailed in the “Specifications” section.
One (1) original hard copy and two (2) electronic copies (USB Thumb drive preferred) of all
proposal documents must be received at the Town of Cheshire, Office of The Town Manager,
Cheshire Town Hall, 84 South Main Street, Cheshire, CT 06410 by the date and time noted above.
The Town of Cheshire (the “Town”) will not accept submissions by e-mail or fax. The Town will
reject proposals received after the date and time noted above.
The documents comprising this Request for Proposals may be obtained from the Town’s website
under “Bids and Requests for Proposals (RFPs)”, at http://www.cheshirect.gov/bids.aspx Each
proposer is responsible for checking the Town’s website to determine if the town has issued
any addenda and, if so, to complete its proposal in accordance with the Request for Proposals
as modified by the addenda.
Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the opening
date.
The Town reserves the rights to amend or terminate this Request for Proposal, accept all or any part
of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal,
and award the proposal to the proposer who, in the Town’s judgment, will be in the Town’s best
interests.
This Request for Proposals includes:
- Standard Instructions to Proposers
- Specifications
- Insurance Requirements
- Proposal Form
- Proposer’s Legal Status Disclosure
- Proposer’s Certification Concerning Equal Employment Opportunities and Affirmative
Action Policy
- Proposer’s Non Collusion Affidavit
- Proposer’s Statement of References
- Addenda, if any
- The Contract in the form attached
TOWN OF CHESHIRE, CONNECTICUT
REQUEST FOR PROPOSALS FOR
TOWN AND SCHOOL PHYSICAL SECURITY UPGRADES
RFP #2526-03
STANDARD INSTRUCTIONS TO PROPOSERS
1. INTRODUCTION
The Town of Cheshire (the “Town”) is soliciting proposals for a TOWN AND SCHOOL
PHYSICAL SECURITY UPGRADES as detailed in the Specifications section. This Request for
Proposal is not a contract offer, and no contract will exist unless and until a written contract is signed
by the Town and the successful proposer.
Interested parties should submit a proposal in accordance with the requirements and directions
contained in this Request for Proposals. Proposers are prohibited from contacting any Town or
Town employee, officer or official concerning this Request for Proposals, except as set forth
in Section 6, below. A proposer’s failure to comply with this requirement may result in
disqualification.
If there are any conflicts between the provisions of these Standard Instructions to Proposers and any
other documents comprising this Request for Proposals, these Standard Instructions to Proposers
shall prevail.
2. RIGHT TO AMEND OR TERMINATE THE REQUEST FOR PROPOSALS OR
CONTRACT
The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend
or terminate this Request for Proposals if the Town determine it is in the Town’s best interest. Any
such action shall be affected by a posting on the Town’s website under “Bids and Requests for
Proposals (RFPs)”, at www.cheshirect.gov. Each proposer is responsible for checking the Town’s
website to determine if the Town has issued any addenda and, if so, to complete its proposal
in accordance with the Request for Proposals as modified by the addenda.
If this Request for Proposal provides for a multi-year agreement, the Town also reserves the right to
terminate the Contract at the end of the last fiscal year for which funds have been appropriated, and
the Town shall have no obligation or liability to the successful proposer for any unfunded year or
years.
The Town has allocated specific budget amount for this project. The Town reserves the right
to reject any proposals that exceed the allocated budgeted amount to this project.
3. KEY DATES
Proposal Opening:
Preliminary Notice of Award:
Contract Execution:
December 11, 2025
December 19, 2025
January 5, 2026
The Preliminary Notice of Award and Contract Execution dates are anticipated, not certain.
4. OBTAINING THE REQUEST FOR PROPOSALS
All documents that are a part of this proposal may be obtained from the Cheshire website under “Bids
and Requests for Proposals (RFPs)”, at www.cheshirect.gov.
5. PROPOSAL SUBMISSION INSTRUCTIONS
One (1) original hard copy and two (2) electronic copies of all proposal documents must be
submitted in sealed, opaque envelopes clearly labeled with the proposer’s name, the proposer’s
address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title, Proposal Number
and Proposal Opening Date. The Town may decline to accept proposals submitted in unmarked
envelopes that the Town opens in its normal course of business. The Town may, but shall not be
required to, return such proposal documents and inform the proposer that the proposal documents
may be resubmitted in a sealed envelope properly marked as described above. All proposers must
provide electronic copies (USB Thumb drive preferred) of their proposals along with the proposal
documents.
All proposal documents must be submitted in sealed, opaque envelopes clearly labeled with the
proposer’s name, the proposer’s address, the words "PROPOSAL DOCUMENTS,” and the
Proposal Title, Proposal Number and Proposal Opening Date. The Town may decline to accept
proposals submitted in unmarked envelopes that the Town open in its normal course of business.
The Town may, but shall not be required to, return such proposal documents and inform the proposer
that the proposal documents may be resubmitted in a sealed envelope properly marked as described
above.
Proposal prices must be submitted on the Proposal Form included in this Request for Proposals. All
blank spaces for proposal prices must be completed in ink or be typewritten; proposal prices must
be stated in both words and figures. The person signing the Proposal Form must initial any errors,
alterations or corrections on that form. Ditto marks or words such as “SAME” shall not be used in
the Proposal Form.
Proposals may be withdrawn personally or in writing provided that the Town receive the withdrawal
prior to the time and date the proposals are scheduled to be opened. Proposals are considered valid,
and may not be withdrawn, cancelled or modified, for sixty (60) days after the opening date, to give
the Town sufficient time to review the proposals, investigate the proposers’ qualifications, secure
any required municipal approvals, and execute a binding contract with the successful proposer.
An authorized person representing the legal entity of the proposer must sign the Proposal Form and
all other forms included in this Request for Proposals.
Each written and electronic submission MUST include the company web site URL, an email
address, and direct contact information for the proposers.
6. QUESTIONS AND AMENDMENTS
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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