Town of Smithfield Water Storage Rehabilitation and Recoating Inspection Services

Agency: State Government of Rhode Island
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 221310 - Water Supply and Irrigation Systems
  • 237110 - Water and Sewer Line and Related Structures Construction
  • 541330 - Engineering Services
  • 541350 - Building Inspection Services
Posted Date: Nov 15, 2019
Due Date: Dec 13, 2019
Solicitation No: 028-2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Info Opening Time Solicitation Number Solicitation Status Bid Title Posting Group Posting Entity Contact Person Contact Phone
12/13/2019
10:00 AM
028-2019 Active(Scheduled) Town of Smithfield Water Storage Rehabilitation and Recoating Inspection Services Municipality Smithfield Gene Allen, DPW Director 401-233-1034

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TOWN OF SMITHFIELD
State of Rhode Island
Terms and Requirements for Request for Qualifications
Item Description: Water Storage Rehabilitation and Recoating – Inspection Services
Date and Time to be OPENED: Friday, December 13, 2019, at 10:00 AM
Proposals may be submitted up to 10:00 AM on the above meeting date at the Purchasing Agent’s Office, 64
Farnum Pike, Smithfield, RI 02917, during normal business hours, 8:30 AM through 4:30 PM. All proposals
will be publicly opened and read at the Town Hall Council Chambers, second floor, Town Hall.
INSTRUCTIONS
1. Qualified Statements must be sealed proposals in an envelope clearly labeled with the above-captioned
item description of work. The separate sealed Proposal Fee envelope and any information relative to the
Qualification Statement must be addressed to the Purchasing Agent’s Office, 64 Farnum Pike,
Smithfield, RI 02917. The proposal fee envelope shall be sealed and indicate “Fee Proposal” on the
outside of the separate envelope. Any communications that are not competitive sealed proposals (i.e.,
product information or samples) should have “NOT A BID” written on the envelope or wrapper.
2. Qualification Statements must meet the attached specifications. Any exceptions or modifications must
be noted and fully explained.
3. Qualification Statement responses must be in ink or typewritten.
4. The price or prices in the separate Fee Proposal envelope should be stated both in WRITING and in
NUMERALS, and any proposal not so stated may be rejected.
5. Fee Proposals SHOULD BE TOTALED WHEN APPLICABLE. Do not group items: price each item
individually as instructed herein.
6. Each responder is required to state in their Qualification Statement their full name and place of
residence/business; and must state the names of persons or firms with whom he/she is submitting a joint
proposal. All Statements and Proposals SHOULD BE SIGNED IN INK.
7. One original Qualification Statement and four copies shall be submitted.
Page 1 of 14
TOWN OF SMITHFIELD
State of Rhode Island
NOTICE TO QUALIFIED VENDORS
1. The Town of Smithfield, Rhode Island (“the Town) reserves the right to waive any and all informalities
and to award the contract on the basis of the most qualified proposal statement in the best interest of the
Town.
2. No qualification statement will be accepted if made in collusion with any other responder.
3. A responder who is an out-of-state corporation shall qualify or register to transact business in this State,
in accordance with R.I. Gen. Laws, as amended, Sections 7-1.1-99, 7-1.1-105, 7-1.1-106.
4. The Town of Smithfield reserves the right to reject any and all qualification statements.
5. Qualification Statements shall be evaluated in accordance with Section VIII, Evaluation Criteria of the
Request for Qualifications, attached hereto.
6. The Town of Smithfield reserves the right to award to one responder, or to split the award.
7. All Qualification Statements will be disclosed at the formal opening. After a reasonable lapse of time,
tabulation of statements may be seen on the Town’s website (www.smithfieldri.com/bids).
8. As the Town of Smithfield is exempt from the payment of Federal Excise Taxes and Rhode Island Sales
Tax, prices quoted in the separate Fee Proposal are not to include these taxes.
9. The proposer will not be permitted to either assign or underlet the contract, nor assign legally or equitably
any moneys hereunder, or its claim thereto without the previous written consent of the Town Manager.
10. Delivery dates must be shown in the Qualification Statement. If no delivery date is specified, it will be
assumed that an immediate delivery from stock will be made.
11. A certificate of insurance shall be required of a successful bidder within five (5) days of contract award.
The Town of Smithfield shall be an additionally named insured in the title holder box of said certificate.
Page 2 of 14
TOWN OF SMITHFIELD
State of Rhode Island
12. Qualification Statements may be submitted on an “equal” in quality basis. The Town reserves the right
to decide equality. Responders must indicate brand or make offered and submit detailed specifications
if other than the brand requested.
13. For contracts involving construction, alteration and/or repair work, the provisions of State Labor Law
concerning payment of prevailing wage rates apply (See R.I. General Law Sec. 37-13-1 et seq. as
amended).
14. No goods should be delivered or work started without Notice from the Town.
Page 3 of 14
TOWN OF SMITHFIELD
State of Rhode Island
PROFESSIONAL SERVICE PROPOSAL TERMS
1. It is hereby mutually understood and agreed that no payment for extra work shall or will be claimed
or made unless ordered in writing by the Town Manager or his designee prior to work being
performed.
2. Selection shall be made in accordance with Section VIII, Final Selection, of the Request for
Qualifications, attached hereto.
3. Failure to deliver within the time quoted or failure to meet specifications may result in default action
in accordance with the general specifications. It is agreed that deliveries and/or completion are
subject to strikes, lockouts, accidents and Acts of God.
4. Only one shipping charge will be applied in the event of partial deliveries for blanket purchases or
term contracts.
5. The successful responder shall, prior to commencing performance under the contract, attach and
submit evidence that they have complied with the provisions of the Rhode Island Worker’s
Compensation Act Title 28, Section 1, et seq (R.I.G.L.). If the successful responder is exempt
from compliance under the Worker’s Compensation Act, an officer of the successful responder
shall so state by way of sworn Affidavit which shall accompany the signed contract.
6. The successful responder shall, prior to commencing performance under the contract, attach and
submit a certificate of insurance, in a form satisfactory to the Town, by which the successful
responder will indemnify and hold harmless the Town during the term of the contract from claims
for personal injury or damages to property sustained by third person, or their agents, servants
and/or claimed under them.
Page 4 of 14
TOWN OF SMITHFIELD
State of Rhode Island
REQUEST FOR QUALIFICATIONS
Water Storage Rehabilitation and Recoating – Inspection Services
I. INTRODUCTION
The Town of Smithfield is soliciting Qualification Statements from firms for professional inspection
services relating to Rehabilitation and Recoating of Public Water Storage Tanks. Resident inspection
services during the proposed cleaning and painting Project shall include one full time inspector for the
duration of field activities.
II. BACKGROUND
The Town of Smithfield Water Supply Board presently owns and is responsible for the maintenance of
three water storage tanks. The Island Woods 4 million gallon, the Rocky Hill 1 million gallon, and the
Burlingame 300,000 gallon tanks. The Town is seeking to make certain improvements to the steel tanks
and to remove the existing coating and install new coatings.
III. INTENT
The Town is interested in retaining a professional inspection services relating to Rehabilitation and
Recoating of Public Water Storage Tanks. Resident inspection services during the proposed cleaning and
painting Project shall include one full time inspector for the duration of field activities.
IV. SCOPE OF SERVICE
The scope of service for this request for qualifications is to provide the Town with professional inspection
services for tank rehabilitation and recoating work on three Town owned steel water storage tanks. The
following tasks shall be considered in the firm’s Qualification Statement to the Town:
The resident inspector's duties shall consist of:
Liaison between the Owner, Engineer, and contractor to clearly define the intent of the
specifications and coordinate job progress.
Review all submitted change orders from the contractor, and make recommendation to the owner
and engineer on their merits.
Monitoring and approval of structural repairs, modifications and other changes for conformance
to the specifications.
Inspection of the abrasive blasting materials, procedures and equipment for conformance with the
specifications.
Inspection and approval of surface preparation, blast quality, mil profile and all critical aspects of
painting of steel structures.
Monitoring paint removal and abatement for conformance to the specifications and environmental
regulations.
Page 5 of 14

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See Also

Info Opening Time Solicitation Number Solicitation Status Bid Title Posting Group Posting Entity

State Government of Rhode Island

Bid Due: 12/27/2019