Town of Fort Mill Doby Bridge Park Removal and Replacement of Exterior Steps Project RFP 500-154

Town of Fort Mill Doby Bridge Park Removal and
Replacement of Exterior Steps Project RFP 500-154
The Town of Fort Mill is seeking qualified contractors to remove, dispose of, and replace the existing
wooden exterior steps located on the side of the Park and Recreation building at Doby's Bridge Park
with a new metal stair system. The intent of this project is to improve safety, durability, and long-term
maintenance by replacing the aging wooden steps with a permanent metal structure suitable for
outdoor public facility use.
Mandatory Prebid Meeting Bid Opening
Monday, March 30, 2026 Monday, April 13, 2026
@ 11:00 am @ 2:00 pm
Doby Bridge Park 205 North White Street
1905 North Doby's Bridge Road Fort Mill, SC 29715
Fort Mill, SC 29715 (If delivering in person please
wait in the lobby or drop off
with receptionist)
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Scope of Work
1. Project Description
The Town of Fort Mill is seeking qualified contractors to remove, dispose of, and replace the existing
wooden exterior steps located on the side of the Park and Recreation building at Doby's Bridge Park
with a new metal stair system. The intent of this project is to improve safety, durability, and long-term
maintenance by replacing the aging wooden steps with a permanent metal structure suitable for
outdoor public facility use.
The contractor shall furnish all labor, materials, equipment, supervision, transportation, and incidentals
necessary to complete the work in accordance with the requirements outlined in this solicitation.
2. Scope of Services
2.1 Site Verification
Prior to beginning work, the contractor shall visit the site to verify all measurements, conditions, and
attachment points associated with the existing stair structure. Submission of a bid shall indicate the
contractor has familiarized themselves with the site conditions.
2.2 Removal and Disposal of Existing Structure
The contractor shall:
* Carefully dismantle and remove the existing wooden steps, including treads, stringers, handrails,
fasteners, and any associated components.
* Protect the existing building structure, foundation, and surrounding property during removal
activities.
* Remove all debris and construction waste from the site.
* Properly dispose of all materials offsite in accordance with local, state, and environmental
regulations.
2.3 Fabrication and Installation of New Metal Stair System
The contractor shall furnish and install a new exterior metal stair system designed for commercial or
municipal outdoor use. At a minimum, the stair system shall include:
* Structural metal stringers or frame capable of supporting required loads
* Slip-resistant metal treads suitable for exterior use
* Code-compliant handrails and guardrails
* Anchoring hardware and structural connections appropriate for attachment to the existing
building
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* Corrosion-resistant coating or finish (such as galvanized or powder-coated steel) designed for
long-term outdoor durability
The stair system shall be installed level, secure, and in full compliance with applicable building codes and
safety standards.
3. Site Protection and Safety
The contractor shall be responsible for maintaining a safe work environment and protecting park
visitors, Town staff, and property during the project. This includes:
* Installation of temporary barriers, caution tape, or signage as necessary
* Maintaining clear access routes around the work area
* Compliance with all applicable OSHA safety regulations
4. Cleanup and Site Restoration
Upon completion of the installation, the contractor shall:
* Remove all construction debris, packaging materials, and unused supplies from the site
* Restore the surrounding area to a clean and safe condition
* Ensure the site is ready for normal public use
5. Compliance Requirements
All work performed under this contract shall comply with:
* Applicable local, state, and federal building codes
* OSHA safety regulations
* Applicable South Carolina construction standards
* Manufacturer specifications for the stair system and materials
All materials used shall be new, commercial-grade, and suitable for outdoor municipal use.
6. Final Inspection and Acceptance
Upon completion of the work, the contractor shall notify the Town of Fort Mill for final inspection. The
project will be considered complete when the Town determines that all work has been performed in
accordance with the contract requirements and the stair system is safe, stable, and fully operational.
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All proposals shall be addressed and/or delivered in a sealed envelope to:
Town of Fort Mill
205 North White Street
Fort Mill, SC 29715
Attn: Phillip Aycock, Procurement Manager RFP 500-154
Proposals will be received by 2:00 p.m. (Eastern Time) on April 13, 2026. Any bid received after the
appointed time and date will not be opened or considered and will be returned to the bidder.
Town Contacts
Questions regarding insurance should be directed to Phillip Aycock at paycock@fortmillsc.gov or 803-
547-2116, to make appointments to inspect the properties please contact Brown Simpson at
bsimpson@fortmillsc.gov or 803-242-0381.
Non-Appropriation of Funds
This Agreement shall be subject to the availability and appropriation of funds by Management, and
Town Council. If the Council does not appropriate the funding needed by the Town to make payments
under this Agreement for a given fiscal year, the Town will not be obligated to pay amounts due beyond
the end of the last fiscal year for which funds were appropriated. No act or omission by the Town, which
is attributable to non-appropriation of funds, shall constitute a breach of or default under this
Agreement.
Bid Cancellation
Cancellation An Invitation for Bids, a Request for Proposals, a Request for Qualifications, or other
solicitation may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may
be specified in the solicitation, when it is in the best interest of the Town. The reasons therefor shall be
made part of the contract file.
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Compliance with Law
The selected consultant and its agents and employees shall be bound and comply with all federal, state,
and local laws, ordinance rules and regulations, as well as all other governing bodies having legal
jurisdiction with respect to the area where such work is performed.
Disqualification and Rejection of Quotations
Town of Fort Mill reserves the right to reject any consultant who has failed to perform satisfactorily, or
complete on time, or in a manner inconsistent with the bid documents, contract of similar nature, or to
reject the RFP of a consultant who is not able to perform such contract satisfactorily. The Town
expressly reserves the right to award the contract to the consultant that best meets the requirements as
set forth herein - which is in the best interest of the Town, and it's need. This solicitation does not
commit the Town of Fort Mill to award a contract, to pay any cost incurred in the preparation of a
proposal, or to produce or contract for services. A respondent may not alter the RFQ or its components.
The Town of Fort Mill reserves the right to accept or reject any or all proposals received as a result of
the Request for Proposal, or to cancel it in part or in its entirety if it is in the best interest of the Town of
Fort Mill. The Town reserves the right to change the solicitation schedule or issue amendments to the
solicitation at any time. All respondents submitting qualifications agree to abide by all relevant
provisions of the South Carolina Code of Laws as they apply.
Excluded Bidders
Bids from vendors/contractors with prior poor performance; quality issues, contact conformance,
payment history, timeline compliance, or any other reason the Town deems POOR PERFORMANCE will
not be considered. Excluded Vendors/Contractors can resubmit complete company information with
references for the Town review after a minimum of one year from the last excluded bid. The Town will
contact Vendor/Contractor with its decision within 30 days of company information submittal. The Town
reserves the right to include or exclude said Vendor/Contractor based on findings.
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Freedom of Information Act
The parties acknowledge that all material submitted may be subject to release under the South Carolina
Freedom of Information Act (FOIA) and will be released to the public unless exempt from disclosure
under FOIA. We discourage you from including any information you consider proprietary or trade secret,
as this material is subject to the FOIA once it is in the Town's possession. If you must include such
information in your submission, please identify it by color, labeling, and/or bold font so that it can be
readily identified. In the event the Town receives a request for this material, the Town will notify those
parties who have identified information they believe is proprietary or trade secret of the request. The
Town has a Ten (10- day deadline to produce the material. This is your window to file an action
challenging the release. Please be on notice that if the Town is not served such an action, the
information will be released).
Town of Fort Mill Business License / Permitting
The successful contractor, prior to execution of the contract, must possess or obtain a Town of Fort Mill
Business License. Such license must be maintained throughout the duration of the contract. The fee for
such license is based on the amount of the contract with the Town if the contractor is not currently
doing other business inside the town limits. If the contractor is currently doing other business within the
town limits of Fort Mill, and does not possess a business license, then the fee for the license is based on
the total gross receipts from customers within the town limits. Any subcontractors and sub-
subcontractors must also possess or obtain a Town of Fort Mill Business License. The successful
contractor, prior to execution of the contract, must also obtain any required permitting as deemed
necessary by the town's building code official. After the award of the bid the selected bidder would
submit plans for the signage - they will be reviewed by Town staff to see if they meet the Town building
and zoning codes and then the contractor would be able to pay for the permits and then begin work.
Contact the Business Office at 803-547-2034 to ask pertinent questions regarding doing business in the
Town of Fort Mill.
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Insurance
Company agrees that they shall keep and maintain general automobile liability insurance in the amount
of $1,000,000 per occurrence for each vehicle and $1,000,000 in aggregate for all vehicles which
Company brings onto Town property or use in any manner in the provision of services, including
transportation to and from the site(s) where the services are rendered; and Company further agrees
that they shall maintain general liability insurance in the amount of at least $1,000,000 per
incident/occurrence and $1,000,000 in aggregate for all incidents/occurrence during the policy period;
and Company agrees that they shall maintain Worker's Compensation Insurance on all of the Company's
employees. In no event shall Company serve as self-insurer for the purpose of Workers Compensation
Insurance. Company also agrees that they shall provide, in a form acceptable to Town, original
certificates of Worker's Compensation Insurance, Automobile Liability Insurance and General Liability
Insurance prior to commencing any work.
Customer Service Rules
Please remember, although you are a contracted Town service, you each represent the Town of Fort Mill
during all work performed, face-to-face as well as telephone conversations. Contractors must conform
to all local building rules and regulations. Personnel assigned to the project shall present a professional
appearance and conduct themselves in a courteous and professional manner at all times.
The Town of Fort Mill also reserves the right to cancel any contracts, agreements, purchasing or
distribution, etc., if they feel the project, purchasing, vehicle(s), and or property(s) may be in jeopardy
due to the contractor's employee(s) having a criminal history which may lead to ethical issues while
dealing with Town workings or investigative activities.
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Town of Fort Mill Doby Bridge Park Removal and Replacement
of Exterior Steps Project RFP 500-154
Date:
Company Name : _____________
Company Address:
Contact Person:
Telephone Number:
Email Address:
Print Name:
Print Title:
Signature:
South Carolina General Contractors License Number: ____________________ (Required)
Grand Total of the overall project:_________________________________________________________
***Please complete this page and include with your pricing- please include 7% sales tax.
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