Town of Crossfield - Payroll System & Implementation Services

The Town of Crossfield is seeking information from qualified vendors regarding the provision and implementation of a modern payroll system. This Request for Information (the “RFI”) is intended to identify potential solutions, understand market capabilities, and gather details related to costs, timelines, functionality, integration capabilities, and implementation support.

We are exploring solutions to modernize payroll processing, enhance employee experience, and improve compliance and reporting capabilities.

The Town processes payroll for approximately 80 employees, including full-time, part-time, and casual staff. The Town's payroll includes hourly and salaried employees, with monthly and semi-monthly pay periods and benefits administration responsibilities.

Through this Request for Information, the Town aims to:
•        Understand available payroll system solutions in the market.
•        Assess implementation strategies and timelines.
•        Identify system capabilities for integration with accounting and HR systems.
•        Understand pricing models, licensing, and support services.
•        Evaluate options for secure, cloud-based or on-premises systems.
•        Explore functionality for self-service, reporting, and legislative compliance (e.g., CRA, T4s, WCB, ROEs, etc.).
•        Understand how vendors address data security, risk management, and business continuity.

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