Town Hall Window Replacement Addendum 2

TOWN OF COHASSET, MASSACHUSETTS
CONTRACT DOCUMENTS
FOR
EXTERIOR WINDOW REPLACEMENT-TOWN HALL
May 28, 2026
Town of Cohasset
Town Hall
41 Highland Ave
Cohasset, MA 02025

SECTION 00020
INVITATION FOR BIDS
Sealed bids for furnishing the following item will be received at the Office of the Town Manager,
Town Hall, 41 Highland Ave, Cohasset, MA 02025 until the time specified below at which time the bids will
be publicly opened and read.
Specifications and bid forms may be obtained by emailing Lisa McGonigle,
lmcgonigle@cohassetma.gov.
Bids will be opened in the Office the Town Manager on May 28, 2026 at 2:00 p.m. Each Bid must
be accompanied by a bid security consisting of a BID BOND, CASH, or, CERTIFIED CHECK issued by a
responsible bank or trust company in the amount of 5% of the bid price.
Site Visit walkthrough is scheduled for May 19 starting at 10:00am.
Questions Due: May 22, 2026
Answers Due: May 26, 2026
A performance bond in an amount equal to 100 percent of the total amount of the contract price with
a surety company qualified to do business in the Commonwealth of Massachusetts will be required for the
faithful performance of the contract, as well as a labor and materials bond in an amount equal to 100 percent
of the total contract price.
All bids for this project are subject to applicable public bidding laws of Massachusetts, including, but
not limited to G.L. c.30, 39M.
Attention is directed to the minimum wage rates to be paid as determined by the Commissioner of
Labor and Workforce Development and the weekly payroll record submittal requirements under the
provisions of Massachusetts General Laws, Chapter 149, Section 26 through 27D inclusive.
Selection of the contractor will be based upon bidder qualifications, including evidence of past
performance in similar projects, and bid price. The contract will be awarded to the bidder deemed by the
awarding authority to be the lowest responsible and eligible bidder.
All bidders must be DCAMM Certified as a GC
The bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days,
Saturdays, Sundays and legal holidays excluded, after the opening of the bids.
The Town reserves the right to waive any informalities, to accept or reject, in whole or in part any or
all bids, or take whatever other action may be deemed to be in the best interest of the Town.
The Town of Cohasset
By: Lisa McGonigle

SECTION 00100
INSTRUCTIONS TO BIDDERS
1. Receipt and Opening of Bids
The Town of Cohasset, Massachusetts, herein called the Owner, acting by and through its Board of
Selectmen, will receive sealed Bids for the project known as the Town Hall Window Replacement
Project.
General bids shall be addressed to Lisa McGonigle, Cohasset Town Hall, Office of the Town
Manager, Cohasset, MA 02025 and endorsed "Bid for Town Hall Window Replacement Project"
(Project) will be received at the Office of the Town Manager until 2:00 p.m. prevailing time, on
Thursday, May 28, 2026 at which time and place said bids will be publicly opened and read aloud.
Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized
postponement thereof. Any bid received after the time and date specified will not be considered. The
bidder agrees that its bid shall be good and may not be withdrawn for a period of 30 days, Saturdays,
Sundays, and legal holidays excluded, after the opening of bids.
2. Location and Work to be Done
The Work consists of removal and replacement of all exterior windows at Cohasset Town Hall, 41
Highland Ave, Cohasset, MA 02025 and all work incidental thereto, in accordance with the
Specifications and conceptual plans attached hereto.
Additional drawings showing details in accordance with which the Work is to be done may be
furnished by addendum from time to time during the bidding period by the Owner or its
Architect/Engineer and shall then become a part of the Contract Documents.
The Contractor shall furnish all labor, services, materials, equipment, plant, machinery, apparatus,
appliances, tools, supplies, and all other things necessary to do all work required for the completion
of each item of the Work and as herein specified.
The Work to be done and paid for under any item shall not be limited to the exact extent mentioned
or described but shall include all incidental work necessary or customarily done for the completion of
that item.
Secured storage for the windows will be available in the Old Town Hall auditorium as well as office
space for the GC. Restrooms and parking for the construction team will be available at the Town Hall.
3. Preparation of Bid
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must filled in, in
ink or typewritten, in both words and figures.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his
address, and endorsed with the name of the project as specified in Receipt and Opening of Bids,
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above. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another
envelope addressed as specified in Receipt and Opening of Bids, above.
4. Bid Opening Procedure
The following list of requirements shall apply to each filed bid. Bids not meeting all the
requirements for timeliness and security will be rejected; bids not meeting signature and addenda
requirements will be rejected prior to checking of bid amounts.
Bids shall be filed at the place and before the time specified in Receipt and Opening of Bids, above.
Properly executed bid security shall be placed in a sealed envelope and shall be attached to the
outside of the envelope containing the bid.
Bid signatures will be checked.
All addenda will be sent by e-mail to all prospective bidders and posted on the Town of Cohasset
website. All bidders shall include with their bids the written acknowledgment form provided in
Section 00300, FORM OF GENERAL BID.
The total dollar amount of each bid will be read, and the three apparent lowest bids will be selected
for further consideration. These three apparent low bids will be read aloud for the benefit of the other
bidders and the bid opening procedure will be closed. All those present at the bid opening may
examine all bids after the bid opening and after the reading of the three apparent low bids.
5. Modification
Any bidder may modify his bid by written communication at any time prior to the scheduled closing
time for receipt of bids. Any telegraphic communication must be received by the Owner prior to the
closing time, and provided further, the Owner must be satisfied that a written confirmation of the
telegraphic modification over the signature of the bidder was mailed prior to the closing time. If
written confirmation is not received within two days from the closing time, no consideration will be
given to a telegraphic communication.
The communication shall not reveal the bid price but shall provide the addition or subtraction or other
modification so that the final prices or terms will not be known by the Owner until the sealed bid is
opened.
6. Ability and Experience of Bidder
No award will be made to any bidder who cannot satisfy the Owner that he has sufficient ability and
experience in this class of work and sufficient capital and plant to enable him to prosecute and
complete the work successfully within the time named. The Owner's decision or judgment on these
matters will be final, conclusive, and binding.
The Owner may make such investigations as it deems necessary, and the bidder shall furnish to the
Owner, under oath if so required, all such information and data for this purpose as the Owner may
request.
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7. Conditions of Work
Each bidder must familiarize himself fully with the conditions relating to the construction of the project
and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his
obligation to furnish all material and labor necessary to carry out the provisions of his contract. Insofar
as possible the Contractor, in carrying out his work, must employ such methods or means as will not
cause any interruption of or interference with the work of any other Contractor.
8. Addenda and Interpretations
No interpretation of the meaning of the plans, specifications or other prebid documents will be made
to any bidder orally. All information given to bidders other than by means of the plans,
specifications, or by addenda, as described below, is given informally and shall not be used as the
basis of a claim against the Owner.
Every request for such interpretation should be in writing by email addressed to Lisa McGonigle,
Lmcgonigle@cohassetma.gov, and to be given consideration must be received at least seven (7) days
prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental
instructions will be in the form of written addenda to the specifications which, when issued, will be
mailed by certified mail with return receipt requested to all prospective bidders (at the respective
address furnished by them for such purposes), or sent via facsimile or email if time requires. Failure
of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any
obligation under his bid as submitted. All addenda so issued shall become part of the Contract
Documents.
9. Security for Faithful Performance
Simultaneously with his delivery of the executed Contract, the Contractor shall furnish a surety bond
or bonds as security for faithful performance of this contract and for the
payment of all persons performing labor and materials under this contract. The surety on such bond
or bonds shall be a surety company qualified to do business under the laws of the Commonwealth and
satisfactory to the Owner. The bonds shall remain in force for one year after final acceptance of the
work by the Owner, unless the Owner, in writing, releases the Contractor from the obligation sooner.
10. Power of Attorney
Attorneys-in-fact who sign Contract bonds must file with each bond a certified and effectively dated
copy of their power of attorney.
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11. Laws and Regulations
The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances or
bylaws, and the rules and regulations of all authorities having jurisdiction over construction of the
project shall apply to the contract throughout, and they will be deemed to be included in the Contract
the same as though written out in full.
12. Liquidated Damages for Failure to Enter into Contract
The successful bidder, upon his failure or refusal to execute and deliver the Contract and bonds
required within 10 days after presentation thereof by the Owner, shall forfeit to the Owner, as
liquidated damages for such failure or refusal, the security deposited with his/her bid, but the amount
forfeited shall not exceed the difference between his/her bid price and the bid price of the next lowest
responsible and eligible bidder. In case of death, disability, bona fide clerical or mechanical error of
a substantial nature, or other similar unforeseen circumstances affecting the bidder, his/her bid
deposit will be returned.
13. Obligation of Bidder
At the time of the opening of bids, each bidder will be presumed to have inspected the site and to
have read and to be thoroughly familiar with the Contract Documents (including all addenda). The
failure or omission of any bidder to examine any form, instrument, or document shall in no way
relieve any bidder from any obligation in respect of his bid.
14. Information Not Guaranteed
All information given in the Contract Documents relating to subsurface and other conditions, natural
phenomena, existing pipes, and other structures is from the best sources at present available to the
Owner. All such information is furnished only for the
information and convenience of bidders and is not guaranteed.
It is agreed and understood that the Owner does not warrant or guarantee that the subsurface or other
conditions, natural phenomena, existing pipes, or other structures encountered during construction
will be the same as those indicated in the Contract Documents. It is further agreed and understood
that no bidder or Contractor shall use or be entitled to use any of the information made available to
him or obtained in any examination made by him in any manner as a basis of or ground for any claim
or demand against the Owner or the Architect/Engineer, arising from or by reason of any variance
which may exist between the information made available and the actual subsurface or other structures
actually encountered during the construction work, except as may otherwise be expressly provided
for in the Contract Documents.
15. Bid Security
Each bid and sub-bid must be accompanied by bid security in the form of a certified check, a bid
bond, cash, or a treasurer's or cashier's check, payable to the Owner, in the amount of five (5) percent
of the value of the bid. Such security of general bidders will be returned to all except the three lowest
responsible and eligible bidders within five days, Saturdays, Sundays, and legal holidays excluded,
after the opening of bids, and the remaining securities will be returned promptly after the Owner and
the accepted bidder have executed the Contract, or if no notice of intent to award has been presented
to the selected contractor within 30 days, Saturdays, Sundays and holidays excluded, after the date of
the opening of bids, upon demand of the bidder at any time thereafter.
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16. Right to Reject Bid
The Owner reserves the right to waive any informalities in bids and to reject any and all bids, should
the Owner deem it to be in the public interest to do so.
The Owner may also reject bids which in its sole judgment are either incomplete, conditional,
obscure or not responsive or which contain additions not called for, erasures not properly initialed,
alterations, or similar irregularities.
17. Time for Completion
The successful general bidder must agree to commence work within ten (10) days of the date of the
Notice to Proceed and to fully complete the project within the time limit stated in Section 00300,
FORM OF GENERAL BID.
18. Comparison of Bids
Bids will be compared on the basis of prices set forth in the bid forms.
In the event that there is a discrepancy between the lump sum or unit prices written in words and
figures, the prices written in words will govern.
19. Award of Contract
The Contract will be awarded to "the lowest responsible and eligible bidder" pursuant to General
Laws Chapter 30, Section 39M, as amended. Such a bidder shall possess the skill, ability and
integrity necessary for the faithful performance of the work, shall be able to furnish labor that can
work in harmony with all other elements of labor employed, or to be employed, in the work, and shall
otherwise comply with all applicable provisions of law. Contract award shall be subject to
availability of an appropriation for funding.
20. Statutes Regulating Competitive Bidding
Any bid which does not comply with the provisions of Massachusetts General Laws Chapter 30,
Section 39M, as amended, need not be accepted and the Owner may reject every such bid.
21. Wage Rates
Prevailing Wage Rates as determined by the Commissioner of Department of Labor and Workforce
Development under the provision of the Massachusetts General Laws, Chapter 149, Section 26 to
27G, as amended, apply to this project. It is the responsibility of the bidder, before bid opening, to
request any additional information on Prevailing Wage Rates for those tradespeople who may be
employed for the proposed work under
this contract.
22. Contractor Records
The Contractor shall comply with the provisions of Massachusetts General Laws, Chapter 30, Section
39R concerning Contractor records.
00100-5

23. INSURANCE
The Contractor shall carry and continuously maintain until completion of the Contract, insurance as
specified in Agreement and in such form as shall protect him performing work covered by this
Contract, and the Town of Cohasset and its employees, agents and officials, from all claims an
liability for damages for bodily injury, including accidental death, and for property damage, which
may arise from operations under this Contract. The Town shall be named as an additional insured.
The Contractor covenants and agrees to hold the Town and its employees, agents and officials
harmless from loss or damage due to claims for bodily injury or death and/or property damage arising
from, or in connection with, operations under this Contract.
25. PROJECT MANAGER
The Owner may utilize the services of a project manager, whose duties shall be as set forth in an
Agreement for Project Manager Services.
00100-6

SECTION 00300
FORM OF GENERAL BID
Bid of __________________________________ (hereinafter called "Bidder")*
(____) a corporation, organized and existing under the laws of the state of ____________________
(____) a partnership
(____) a joint venture
(____) an individual
doing business as _____________________________________
To the City/Town of _______________, Massachusetts (hereinafter called "Owner").
Gentlemen:
A) The undersigned Bidder, in compliance with your invitation for bids for the project known as
_______________________________________, having examined the plans and specifications and related
documents and the site of the proposed work, and being familiar with all of the conditions surrounding the
construction of the proposed project including the availability of materials and labor, hereby proposes to
furnish all labor, materials, and supplies, and to construct the project in accordance with the contract
documents and the plans and specifications within the time set forth below, and at the prices stated below.
These prices are to cover all expenses incurred in performing the work required under the contract
documents, of which this bid is a part.
The Bidder hereby agrees to commence work on or before the date to be specified in written "Notice
to Proceed" of the Owner, and to fully complete the project within _120_ consecutive calendar days
thereafter. The Bidder further agrees to pay as liquidated damages the sum of Five Hundred ($500) Dollars
for each consecutive calendar day thereafter that the work is not complete as provided in the contract.
____________________
*Specify corporation, partnership or individual as applicable.
00300-1